Automatic Storage and Retrieval System for ILL Helen Sakrihei, The National Library of Norway Document Delivery Satellite Meeting, Nancy 2014

Topics ILL in Norway Establishment of the Repository Library Storage solutions Automatic storage and retrieval system The collection How does it work? Digitization Advantages and disadvantages User feedback Summary

ILL in Norway  1-3 percent of loans are ILL  2013: ILL in Norway  42% within the same county  20% from the Repository Library

The establishment of the RL: 1  1980s: lack of storage space a problem for many Norwegian libraries  Need for a shared national storage facility and a interlibrary lending center

The establishment of the RL: 2  1989: Mo i Rana department of The National Library of Norway  Repository Library a major task for the department

First years  Large volumes of publications  Ordinary bookshelves  Mobile shelves

New storage solution  End of 90’s: need for new storage  Several alternatives were considered  2000: the Automatic Storage and Retrieval System was chosen

Automatic Storage and Retrieval System - Outside  Ready for use in 2003  Outside: Ordinary storage building  52 x 13 x 14 meters

Automatic Storage and Retrieval System - Inside  steel boxes  Three automatic miniload cranes  Retrieval center with three pick-up stations  150 meters of powered rollers

Chaos storage

 Books have no permanent box or folder  Boxes have no permanent place in the storage  Barcodes on publication, box and folder

The collection  monographs  periodicals  Audio books, music CDs, microfilms  Publications from Norwegian libraries.  Legaly deposited new publications  Complete collection of Norwegian monographs

How does it work? 1  Loan orders are automatically transferred to the storage  The WMS locates the position of the boxes  The cranes fetch the boxes

How does it work? 2 The boxes are brought from the storage to the Retrieval center

How does it work? 3  Operators pick the books, and read the barcodes  Another book is put in the box  Up to 800 items per day  Capacity: 150 items per hour

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What we don’t do  Store the books in logical order  Pick the books from shelves  Put them back in the same place when they are returned

What we do Store randomly Receive the boxes automatically Return the books in any box

Digitization NLN is digitizing its entire collection digitized books so far books will become accessible online

Advantages of ASRS  Compact and safe storage  Efficient handling of loan orders  Reliable  Great overview of the collection

Disadvantages? N one

User feedback  Users are libraries, most Norwegian  99% satisfied users  Fast delivering  Almost complete collection  Lending figures doubled

What are we doing now? The storage is full Building av new ASRS Ready for use in 2015 Capacity: 1 million items for the RL

Summary  The ASRS has given us compact and safe storage  Automated handling of loan orders is effective and reliable  Chaos-storing is safe(!)