Identification means determining the location and presence of migrant children. Recruitment means making contact with migrant families, explaining the Migrant Education Program (MEP), securing the necessary information to make a determination that the child is eligible for the MEP, and recording the basis of the child’s eligibility on a Certificate of Eligibility (COE). Upon successful recruitment of a migrant family, eligible children may be enrolled in the MEP. A local school district must comply with Federal and State I/R guidelines and standards. Provide ample time to conduct I/R activities Eligibility interviews should be held in the dominant language of the interviewee Flexible work hours

A local job description outlining I/R requirements and activities must be adopted. School Districts will be required to demonstrate responsibility for active identification and recruitment. With a 100% COE/eligibility accuracy rate. Activities that lead to the location of all-migrant families and youth residing within school district boundaries. This includes networking, advertising, searching for and recruiting students outside of the school building and in the communities wherever migrant families may reside. A Recruiter log is required for I/R activities RT Log must be kept at your district for 5 years for audit purposes. Certificates of Eligibility (COE) must be completed accurately according to state and federal guidelines, and must be kept on file according to record retention requirements.

It is the responsibility of the Recruiter to conduct Identification and Recruitment. Recruiting migrant families is a team effort. It’s the Federal Project Director’s responsibility that the District’s Migrant Program maximizes its full potential. Between the FPD, Recruiter and the Records Clerk the District’s Migrant Program is a pivotal stepping stone for our migrant students to reach academic freedom.

The Recruiters I/R Reports COE Revalidation Report Possible Missed COE Report Qualifying Arrival Date (QAD) Report Termination Report COE Time Lapse Report End of Eligibility Letter Termination Report Top Crop and Activity Report

The importance of an I/R Plan Districts I/R Plan (Handout) – Sample on homepage Broad Yearly I/R Plan Team effort Go over what is in the plan Quality Assurance in conducting I/R District responsibility Reasons for an I/R Plan Part of iGrant  Pg 12 of iGrant (slide) Creating your District I/R Plan

Implementation of your District MEP I/R Plan in your iGrant

Seasonal I/R Plan (handout) Seasons change so do crop & activities The importance on having a seasonal plan  4 seasons Locating migrant families – Seasonal Plan on getting out – Seasonal Reviewing your I/R plan - Seasonal Creating your District Seasonal I/R Plan

Review your I/R Plans on a monthly basis. MEP meetings are crucial for successful Identification and Recruitment. Seasonal I/R Plan is always changing. I/R Goals. Individual recruiter goals. Setting timelines. Review timelines. Identification and recruitment is a team effort, so don’t feel like you can’t ask for help. MEP Meeting: Reviewing your I/R Plans