T HE R OTARY F OUNDATION D5000 Assembly March / April 2013

TRF is OUR Foundation The Rotary Foundation Rotarian Donors Local Projects For Rotarians …. By Rotarians Global Projects Annual Program Fund Permanent Fund PolioPlus Fund

Two Types of Grants District Grants Formerly “District Simplified Grants” Primarily for local projects Global Grants Formerly “Matching Grants” Requires Rotarians (Clubs or Districts) in two different countries –“Host Club” ………………Club in the area of the project –“International Club” …….Club not in direct area of the project

Grant Basics District Grants Active involvement by Rotarians Benefit a community in need Benefit a community as a whole and not an individual Global Grants Active involvement by Rotarians from both clubs Both clubs responsible Each side … committee of 3 Rotarians Address a humanitarian condition Benefit a community as a whole and not an individual Cannot simply donate money to another organization

What Can and Can’t be Done Allowed Micro-credit project Short-term rent of buildings Construction of infrastructure Purchase equipment Short-term/contracted labor Maternal & prenatal health & education Administrative expenses directly related to a project Not Allowed Establishment of a Foundation Purchase of land/building or house rent Construction/renovation of structure for individuals Plumbing/electrification inside buildings Salaries for individuals of another organization Purchase of birth control devices Admin expenses for another organization

Finding Local Projects Community Needs Assessment Partnering with local charities Club members TIP: Pick a date and assign a club member to find the project (e.g. follow the spirit of “Rotarians at Work” Day)

Recent Local Project Examples Backpacks for schoolchildren Robotics Program support Tutoring projects Rescue Tubes Holiday shopping programs NOTE: will allow substantially more funding than before and permit more meaningful projects. What are your plans?

Finding Global Projects Find good partner clubs –District Governor connections –International Convention –Previous projects Matchinggrants.org Grant Resource Leaders (GRLs) TIP 1: Don’t “push” a project onto a Host Club … honestly assess their motivation to oversee the effort TIP 2:D5000 will match Club cash 2:1 in … gives 5.5 x leverage!!

Recent Global Project Examples Purchase & install Dialysis machine (Bangkok) Install water piping to houses in remote areas (Egypt) Support vocational training center (Philippines) Single mothers/children medical treatment (Romania) Install respirator in hospital (Thailand) NOTE: requires projects to be > $30,000 so partnering with other clubs practically mandatory

Conducting a Grant Determine a need … local or international Determine project leaders Develop a budget and timeline for execution –District Grants … applications due by May before Year –Global Grants … applications due by March 31 of Year Apply for funds –District Grant … 2-page form –Global Grant … on-line application Once funded … execute project –Must be a good steward of funds!! Submit Completion Report

New District Grant Requirements Must use separate bank account for funds –Single bank account for multiple grants OK –Cannot co-mingle funds Requires Financial Management plan to be in place –Succession plan for accounts

New Global Grant Requirements Global Grants must meet one of six Areas of Focus –Peace & Conflict Resolution- Disease Prevention & Treatment –Water & Sanitation- Maternal & Child Health –Basic Education & Literacy- Economic & Community Development Include active participation of benefiting community Results must be measurable Results must be sustainable

Basic Grants Timeline Not a big change ….

Funding Your Projects Project Cash from Club Cash from Other Donors & Organizations District Designated Funds (DDF) Matching Funds from TRF (Global Grants only) Beneficiaries

What is DDF? D5000 Rotarian gives $1,000 to TRF (does not mark “SHARE”) World Fund $1,000 Rotary Projects

What is DDF? D5000 Rotarian gives $1,000 to TRF (marks “SHARE”) World Fund DDF (D5000 controls) $500 D5000-directed Rotary Projects Rotary Projects

How Does My Club Get DDF? D5000 receives ~$180,000 of DDF annually Method of allocating to Clubs spelled out in “Policies & Procedures” Manual FIRST … District-level Projects and Target Areas SECOND …Remainder to Humanitarian Grants Approximate Amount –Global Scholarships $15,000 –Vocational Training Team$15,000 –Contributions to PolioPlus/RCIS$20,000 –Humanitarian Grants (Club-directed)$130,000 $180,000

How Does My Club Get DDF? 20% of DDF allocated to Clubs as “No-Match” Funds –Does not require club to contribute cash –Can be used toward Global OR District Grants (Big Change!!) –Amount based on average of last three years of giving Remainder of DDF is “Matched” Funds –D5000 will match Club cash pledges 2:1 –Can be used toward Global OR District Grants Approximate Amount DDF for Humanitarian Grants$130,000 “No-Match” Funds …………………………...$36,000 “Matched” Funds …………………………….$94,000

D5000 DDF Summary $180,000 $15,000 Global Scholarship $15,000 Vocational Training Team $20,000 PolioPlus RCIS $130,000 Humanitarian Grants $36,000 “No-Match” $94,000 “Matched Funds” $ _______ District Grants $ _______ Global Grants (Max = $90,000) TRF World Fund

Example – District Grant Club has $500 in “No-Match” DDF –Can conduct $500 District Grant project without adding cash But … if club pledges additional $500 … “No-Match” DDF$500 Club Cash$500 “Matched” DDF (2:1)$1,000 Total $2,000

Example – Global Grant Club has $500 in “No-Match” DDF –Can contribute $500 to Global Grant project without cash –TRF will match 1:1 … total funds to project = $1,000 But … if club pledges additional $500 … “No-Match” DDF$500 Club Cash$500 “Matched” DDF (2:1)$1,000 “TRF Match (0.5:1 Cash / 1:1 DDF)$1,750 Total $3,750

Decisions, Decisions Previous system dictated split between Local and International projects –TRF limited total local projects to 20% of DDF –New limit is 50% of total DDF … tough to get there Global Grants receive TRF match –With 2:1 DDF match, minimum of 5.5:1 leverage!! –But … Projects must be larger (minimum of ~$30,000) Clubs must now choose how to split limited resources

So What’s Up with the Qualification? Previously … TRF controlled all projects –Reviewed all completion reports … including DSG –System began overwhelming limited TRF staff Now … Districts and Clubs control larger portion –District Grant completions now District responsibility –Clubs must qualify to appropriately handle larger amounts of funds

Other Resources Rotary.org –Member Access … “Rotary Foundation Grants ( )” –“Members” … “Running a District” … “Future Vision Pilot” Grant Management Manual (TRF) Future Vision Quick Reference Guide D5000 Policies & Procedures Manual

Questions??