U.S. General Services Administration Federal Acquisition Services GSA Auctions ®: Federal Asset Sales (FedAssetSales) Sales Center of Choice Lynne Price Leanne Beutler Director Sales Program Manager Sales Program Division Personal Property Division Southeast Sunbelt Region June 9 – 11, 2009

2 Federal Asset Sales  One of 24 Presidential e-gov initiatives  Goals  Maximize the value received from the sale of government assets  Provide a single point of entry for citizens to find and purchase government assets  Objectives  Maximize net proceeds from asset sales  Make it easier for citizens and businesses to find and buy government assets  Accelerate asset disposal cycle time  Decrease agencies’ expenses related to sales  Improve the personal property sales process

3 Federal Asset Sales  GovSales.gov - Single Point of Entry for Citizens  Linked to USA.gov  Will display all government assets available for purchase  Encompasses  Real Property  Personal Property –Surplus –Exchange/sale –Forfeited

4 Federal Asset Sales  Approved Personal Property Sales Centers –US General Services Administration  Federal Supply Service, Property Sales –US Department of Agriculture  Centralized Excess Property Operation –US Department of Justice  US Marshals Service –US Department of Treasury  Asset Forfeiture Division  Also Real Property Sales Centers

5 Federal Asset Sales Implementation  All Executive Branch agencies –Must use an approved Sales Center as their sales provider –Or have an approved waiver  Completed migration the end of FY 07

6 Federal Asset Sales GSA Auctions® US General Services Administration, Federal Supply Service, Property Sales approved Sales Center –Full Service Provider –Online/Offline Sales –All Commodities –Nationwide Services –Value Added Services

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8 Federal Asset Sales

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13 Federal Asset Sales  We want to be your Sales Center…  In Sales Center selection process for personal property GSA was highest scoring candidate GSA SALES

FEDERAL DISPOSAL PROCESSEXCESSSURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities AGENCY SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL

15 Categories of Property for Sale  Surplus Property – FMR Part – Sale of Personal Property  Exchange/Sale Property – FMR Part – Replacement of Personal Property Pursuant to the Exchange/sale Authority

16 Surplus Property – FMR Part – Sale of Personal Property Property that survives utilization and donation Opportunity for the taxpayer to purchase surplus property Optimize return to the US Government

17 GSAXcess® - past version

18 GSAXcess® - current version

19 Exchange/Sale Property – FMR Part – Replacement of Personal Property Pursuant to the Exchange/sale Authority  A separate category of federal property  It’s not excess…… –Its functionality –is still required for use,  but it’s…..  Worn out  Obsolete

20 Exchange/Sale Property – FMR Part – Replacement of Personal Property Pursuant to the Exchange/sale Authority  Exchange/sale authority allows agencies to….  “exchange or sell non-excess, non-surplus personal property and apply the exchange allowance or proceeds of sale in whole or in part payment for the acquisition of similar property”

21 Agency Requirements  Completes SF126 for exchange/sale property not required for screening through GSAXcess®

22 Agency Requirements  Provides digital picture and detail description  Provides Custodian for  inspection and pickup  Coordinates with GSA  Office on reserve/upset  prices

23 Upset Prices/Time Frames Upset price is the lowest price the agency is willing to accept If upset is not met (GSA will contact you with highest bid) Our time frames for online sales are usually 7 or 15 days

24 Custodial Duties Provides the following:  Contact information  Property location  Inspection dates and times  Special requirements for removal Available during inspection and removal periods Accountable for the care and handling of property prior to its removal GSA does the rest!!

25 GSA Does the Rest Basic Services Offered – Asset lotting guidance Sales preparation Channel management and selection Asset description and listing preparation assistance Preparation of award documents Contract awards Financial and property line item accountability Contract administration Collection and processing of bid deposits Collection and deposit of proceeds Distribution of proceeds On-line Sales Secure internet site Posting of items Posting of photos Featured items—listing and homepage Maintenance of registered bidders Electronic payment Automated closing Bid period extension Registration verification engine Collection of bid deposits Off-line Sales Advertising of sale event Maintenance of specialized mailing lists Printing and distribution of IFBs Bid opening Registration of bidders Auctioneer On-site Sales Contracting Officer On-site collection of payments Follow up collection of defaults/late payments

26 Savings to the Agency  No cashier  No on-site Contracting Officer  No additional cost for sale  site location  Reduces time and labor cost  Reduces storage fees

27 GSA Auctions®…a GovSales.gov partner  The GSA Auctions ® Sales Center represents the entire breadth of the GSA personal property sales program including sales services for all commodities of personal property, through all authorized methods of sale such as: GSA Auctions ® Sales Center Internet Auctions Negotiated Fixed Price Live Auctions Drop By Sealed Bid Spot Bid

28 Fee structure for commodities other than vehicles is as follows: Asset Sales PriceRate Per Item $.01 - $1,000.00$250 or award amount if less than 250 $1, – 5, % of proceeds $5, – 25, % of proceeds $25, – 50, % of proceeds $50, – 100, % of proceeds $100, – 150, % of proceeds $150, – 250, % of proceeds $250, and higher6% of proceeds* *Represents the maximum fee, but can also be negotiated by each agency Currently revising fee structure

29 GSA Auctions ® Fee Structure Example Ladder Reported as exchange/sale Sales price $40 Award amount under $250 Our minimum fee is $250 or award amount if below $250 No monies returned Forklift Reported as exchange/sale Sales price $610 Award amount between $0.01 and $ Our fee is $250 Net proceeds returned to agency $360 Bowling alley Reported as exchange/sale Sales price $28,014 Award amount between $25, and $50,000 Our fee is 17%, equates to $4, Net proceeds returned to agency $23,251.62

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31 Preferred Sale Method GSA Auctions ® How does it work? What can we sell? Success?

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46   MySales   MySales Access  Request Form   PLEASE PRINT:  Agency Name: ____________________________________________________  Agency/Bureau Code:  (2-Digit Agency Code) (2-Digit Bureau Code)  Activity Address Code (6-Digits):  REQUESTING ACCESS FOR:  Name: ____________________________________________________  Mailing Address: ____________________________________________________  City _______________________________ State ______________ Zip Code _____________   Telephone Number (Including Area Code): _________________________________________  Fax Number (Including Area Code): _____________________________________________  Address: ______________________________________________________________  If you have an access code for GSAXcess and would like to use the same access code for MySales, please enter it here: _________,otherwise, you will be issued a new access code for MySales.  Select Screens to Access:  Review Your Sale Items  Withdraw Your Property Items From The Sales Process  Update Your User Information  Authorizing Official’s Name: ____________________________________________________  Title (Area Property Officer or National Utilization Officer): ____________________________   _______________________________________  Authorizing Official’s Signature  Please send your form to: Deborah Leith  MySales Coordinator  2200 Crystal Drive  Crystal Plaza 4, Room 706  Arlington, VA  Telephone Number: (703) or (703)  Fax Number: (703)  Address:

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61 Confirm withdraw.

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64 Why GSA? ….Personal Property Management  Experience  Customer Friendly Service  Award Winning Technology  Maximum Return on Investment  Streamlined Disposal Process!!

65 GSA Regional Sales Offices  Mid Atlantic Region, Philadelphia PA  Covers CT, DC, DE, MA, MD, ME, NH, NJ, NY, PA, PR, RI, VA, VI, VT, WV  Southeast Sunbelt Region, Atlanta GA  Covers AL, FL, GA, IA, IL, IN, KS, KY, MI, MN, MO, MS, NC, NE, OH, SC, TN, WI  Greater Southwest/Rocky Mountain Region, Fort Worth TX  Covers AR, CO, LA, MT, ND, NM, OK, SD, TX, UT, WY  Pacific Rim Region, San Francisco CA  Covers AK, AS, AZ, CA, CM, GU, HI, ID, NV, OR, WA

Questions???