Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006

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Show me the numbers! SirsiDynix Consortia Customers:80-100* Consortia Active in SIG:30+ Respondents:22 Sites represented at SIG Conference21 in September 2005 *according to SirsiDynix-this is just Unicorn customers and includes about in Canada alone.

Whats is your job title? 16 different titles!

We are an experienced group: Total number of years at our current jobs: 217 years –Average years at current job: 9.86 years –Median 8.5 years –Mode5 years –Newbies (Less than 2 years at a job)3 –Seasoned (Over 10 years at your job)10

Libraries Served: Public: 351Academic: 43School: 4 Special: 21 Total Libraries488

Population Served: From 2 thousand to 2 million!

How do we charge our customers? PORTS 8 out of 22 libraries have some sort of annual or monthly fee bases on a port or a user and sometimes other charges were factored in as well –$3, per year –$1, per year –$1, per year –$95,000 per year for unlimited access. Other Models based on: Population Circulation Library size A combination of borrowers, items, and transactions

Five cost models Summaries from the survey and detailed s

Four-part Invention Each library pays an equal share of 50% of the total budget The remaining costs are determined proportionately –15% is based on Item Count ($ per item record) –15% is based on Circulation Count ($ per charge) –20% is based on patron counts ($ per patron) Count is determined by resident with valid library card First 3,000 patrons are free Helps small libraries keep costs down Academic library escapes this cost completely

Three-part Harmony Three Components –Flat Charge Each library pays an equal share of 40% of the budget –Circulation Charge 30% of the budget is based on each librarys percentage of 5 years average total circulation –Workstation 30% of the budget is based on the number of Workflows sessions at each library

A Fifty-Fifty approach Annual costs are comprised of –Sirsi maintenance costs including I-Bistro/Content –Authority maintenance –Training and continuing education –Staff salaries/benefits –10% contingency fee Costs are divided between the members based on: –Each librarys total titles (at least one call number attached) –Each librarys total operating expenditures for the previous fiscal year

Building by building 75% of the operational budget is divided equally by building (not library but individual buildings) –Built into this cost is 3 simultaneous staff logins for WorkFlows 25% of the operational budget is divided by the total number of additional simultaneous staff logins at all the libraries –Each library pays that amount per additional logins Each building also contributes a per building amount to the Capital Reserve Fund

Change, Change, Change Prairie Area Library Systems Fee Structure Project

Quick History 3 regional library systems (RLS) into one 4 consortia in new RLS (three full and one union-listing)

Why merge? Efficiency Service Simplicity

PALS Pre-Merger Cost Models Model based on ports Model based on circ, items, patrons, and flat library fee Model based on ports and flat fees for certain service Model based on flat fee

New Formula 25% Circulation 25% Items 25% Patrons 25% Flat Library Fee

The Whys of the Formula Most fair way to do it Easily measurable in Unicorn Wanted Pay to Play aspect

Transitioning to New Formula 83 Full Members of existing consortia 58 costs go down 6 costs go up less than 10% 19 costs go up, 9 go up more than 40% and 1 more than 100%

PALS Next Step Program Awards for libraries whose increase was more than 10% 10 % to 40%, 10% added to FY06 costs 41% to 100%, 15% added to FY06 costs 100%, 20% added to FY06 costs Difference between FY06 costs + % increase and formula paid by PALS Award

PALS Next Step (cont.) Awards would be paid until the librarys fee comes within 10% of what the formula calls for Projected to have formula eased in by FY13

Questions and Comments Audience Participation

Contact Information Carol Paul Thank you for attending!