The Caldeson Consultancy

2 Good afternoon ! Tēna koutou. Tēna koutou, katoa. Tēna koutou. Tēna koutou, katoa.

The Caldeson Consultancy 3 Michael Steemson Principal, The Caldeson Consultancy, Wellington, New Zealand Principal, The Caldeson Consultancy, Wellington, New Zealand

The Caldeson Consultancy 4

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6 Wide world authorities

The Caldeson Consultancy 7 Create and Maintain 17. Requirement to create and maintain records “Every public office and local authority must full and accurate records of its affairs, in accordance with normal, prudent business practice.” Public Records Act, 2005 create and maintain create and maintain

Standard on Creation and Maintenance of Full and Accurate Records S7

The Caldeson Consultancy 9 Create and Maintain 1. Scope “This part of ISO is intended for use by all other personnel in organizations with a duty to ISO – Part 1 General create and maintain records.”

The Caldeson Consultancy 10 Create and Maintain 3. Terms and Definitions “Records: information created, received and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business ISO – Part 1 General created, received and maintained created, received and maintained

The Caldeson Consultancy 11 Create and Maintain 7.1 Principles of RM Programmes “ To support continuing conduct of business, comply with the regulatory environment, and provide necessary accountability, organizations should authentic, reliable and useable records” create and maintain ISO – Part 1 General

The Caldeson Consultancy 12 Create and Maintain 8.4 Design & implementation methodology “The requirements can be derived from an analysis of regulatory environment and the risk of the records. ” NOT creating and maintaining ISO – Part 1 General

The Caldeson Consultancy 13 Create and Maintain 2. Policies and Responsibilities “It is particularly important that the policy obliges all employees to records that meet the legal, regulatory, fiscal, operational, and archival/historical needs of the organization.” 2. Policies and Responsibilities “It is particularly important that the policy obliges all employees to records that meet the legal, regulatory, fiscal, operational, and archival/historical needs of the organization.” create and maintain ISO – Part 2 Guidelines

The Caldeson Consultancy 14 Create and Maintain Reliability “ The reliability of the system should be documented by records of systems operation.” creating and maintaining ISO – Part 1 General

The Caldeson Consultancy 15 Create and Maintain Systematic “Records practices should be systematized through the design and operation of both records systems and business systems.” creation and maintenance ISO – Part 1 General

The Caldeson Consultancy 16 ISO Surveys Lee S. Strickland Dr Julie McLeod Impact medium to low Impact medium to low 70% records staff don’t know 70% records staff don’t know

The Caldeson Consultancy 17 National Archives of the U.S.A. “We will base our approach to records management on the ISO Records Management Standard ” John W. Carlin

The Caldeson Consultancy 18 Arab Regional ICA Municipality of Dubai Dr Abdulla El Reyes, President, Arab Regional Branch, ICA Dr Abdulla El Reyes, President, Arab Regional Branch, ICA

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The Caldeson Consultancy 20 Australia adopts ISO National Archives of Australia “formal endorsement” “high-level statement of principles and policy” National Archives of Australia “formal endorsement” “high-level statement of principles and policy”

The Caldeson Consultancy 21 Britain adds value Effective Records Management: How to comply with BS ISO

The Caldeson Consultancy 22 Canadian responses

The Caldeson Consultancy 23 ISO TC46/SC11 Three years’ hard labour

The Caldeson Consultancy 24 The Australian “how-to’s” Barbara Reed

The Caldeson Consultancy 25 The Australian “how-to’s” Barbara Reed David Moldrich

The Caldeson Consultancy 26 The Australian “how-to’s” Barbara Reed David Moldrich Frank Upward Peter Treseder Jill Caldwell

The Caldeson Consultancy 27 The German solution Nils Br ü bach

The Caldeson Consultancy 28 The Canada solution Catherine Zongora

The Caldeson Consultancy 29 Many faces of the Bard

The Caldeson Consultancy 30 Create and Maintain 3. Strategies, design & implementation Preliminary investigation “to provide the organization with an understanding of the … contexts in which it operates so that it can identify the major factors that influence its need to create and maintain records.” ISO – Part 1 General create and maintain

The Caldeson Consultancy 31 Create and Maintain Authorities within organization “Managers of business units or organizational groupings are responsible for ensuring that their staff records.” create and keep ISO – Part 2 Guidelines

The Caldeson Consultancy 32 Create and Maintain Strategies for satisfying records requirements “When complete, there will be a planned, systematic and appropriate approach to the of records that will provide the basis for the design or redesign of the records system.” Strategies for satisfying records requirements “When complete, there will be a planned, systematic and appropriate approach to the of records that will provide the basis for the design or redesign of the records system.” creation, capture, maintenance, use and preservation creation, capture, maintenance, use and preservation ISO – Part 2 Guidelines

The Caldeson Consultancy 33 Okay, let’s set it to music No need to worry, I-so 15 – 4 – 8 – 9’s Maintain and create Puts in on a plate And it says it many times. No need to worry, I-so 15 – 4 – 8 – 9’s Maintain and create Puts in on a plate And it says it many times.

The Caldeson Consultancy 34 Okay, let’s set it to music Now it’s becoming Archives Standard Lucky 7 Let me make it plain, Create and Maintain’s, The Recordkeepers’ way to Heaven. Now it’s becoming Archives Standard Lucky 7 Let me make it plain, Create and Maintain’s, The Recordkeepers’ way to Heaven.

The Caldeson Consultancy 35 Heigh!

The Caldeson Consultancy 36 Thank you for you kind attention

The Caldeson Consultancy 37 The End Michael Steemson

The Caldeson Consultancy 38 Michael Steemson