Java eCabinet Link (JeCL) Presented by: Daniel Gershman Systems Architect, ISS LTD

Intent Automate delivery to an eCabinet Automate delivery to an eCabinet Send to a specific folder Send to a specific folder Index documents for future retrieval Index documents for future retrieval Avoid intermediate servers Avoid intermediate servers Extend the security of the eCabinet onto the MFP Extend the security of the eCabinet onto the MFP

Technology Components Sun Java 2 Microedition (J2ME) for xlets Sun Java 2 Microedition (J2ME) for xlets Ricoh SDK/J 2.x Ricoh SDK/J 2.x Ricoh SDK/J Image Option Ricoh SDK/J Image Option Multi-page TIFF Conversion Multi-page TIFF Conversion Ricoh Framework V2 Ricoh Framework V2 Scanning Scanning Java Common Internet File System (JCIFS) Java Common Internet File System (JCIFS) eCabinet JDK (written by ISS, LTD.) eCabinet JDK (written by ISS, LTD.)

eCabinet Technological Obstacle eCabinet SDK written for C/C++/VB eCabinet SDK written for C/C++/VB No documentation on a workaround No documentation on a workaround Numerous hours spent on researching the architecture of the eCabinet Numerous hours spent on researching the architecture of the eCabinet Wrote the eCabinet JDK for usage in this application Wrote the eCabinet JDK for usage in this application

Login / Security The MFP extends the security available on the eCabinet eCabinet IP Address, Username, and Folder are saved from the time of the last scan.

Login / Security By tapping the touch screen a keyboard/entry screen will appear that will allow entry of login information

Login / Security If MFP cannot connect to the Internet, or any credentials are incorrect the operator will presented with the above message. The user will not be able to proceed to any other levels of the application.

Browsing / Folder Selection By tapping the “Folder” button on the screen, the folder browsing window will appear

Browsing / Folder Selection Folders are shown based upon user login rights Folders that contain subfolders are displayed as buttons Folders can be selected by pressing the button with the left arrow on it Buttons in the bottom right hand corner allow for paging to other folders Indicator shows what page is active of how many pages exist To move up one level the press the.. button in the upper right hand corner

Index Values “Index Values” button will become available when properly authenticated by eCabinet and a folder has been selected.

Index Values By tapping the “Index Values” button on the screen, the index values setting window will appear

Index Values Tapping the touch screen will display a keyboard that will allow entry of index values Index information will be saved at the time of the scan Pressing the “Clear All” button will remove all index information

Index Values Restricted fields are shown as above, and limit the input options to those that are set up on the eCabinet

Scanning Once a folder has been selected, and properly authenticated, LED on MFP will be displayed as GREEN If any login values are missing, or once authenticated and then login values are deleted, LED on MFP will be displayed as RED Index values are not necessary to scan to eCabinet Once a document is scanned, delivery to eCabinet is instantaneous

Scanning Optionally, JeCL can leave the file in its original TIFF format

Viewing eCabinet Results Documents are available in the appropriate folder, and index value data is present as well Document was OCR’d by the eCabinet for full-text search as well

Viewing eCabinet Results View in the standard web browserOr, in the eCabinet Interface Program (eCIP) shown with PDF Tools add-on PDF files are fully searchable Image + Text PDF files

High Input Delivery Enhancement (HiDE) Uses the ISS, LTD’s Ricoh Certified Electronic Cabinet Import Utility or ECIU Uses the ISS, LTD’s Ricoh Certified Electronic Cabinet Import Utility or ECIU Provides alternative method for OCR-ing documents which increases speed, using the same technology as the eCabinet Provides alternative method for OCR-ing documents which increases speed, using the same technology as the eCabinet Optionally delete cover pages Optionally delete cover pages Optionally provides audit trail capabilities for assistance with HIPAA compliance using ISS, LTD’s DTA add-on. Optionally provides audit trail capabilities for assistance with HIPAA compliance using ISS, LTD’s DTA add-on. Optionally barcode index values in a cover sheet Optionally barcode index values in a cover sheet

HiDE Before scanning select the HiDE option by toggling the button that says “JeCL”. Document will be sent according to the server settings in the DALP file, along with a CSV file containing the appropriate index values.

HiDE The Electronic Cabinet Import Utility runs in either interactive or batch mode on the server. In batch mode you can have ECIU minimized to the system tray. Intervals can either be scheduled or on a timed basis.

HiDE Comma Separated Values (CSV) and TIFF files are delivered to the shared folder which ECIU will process and send to the eCabinet

HiDE DALP file is modified to setup configuration for the optional HiDE server

HiDE Barcodes cover sheet can be created with Index value information in the HiDE Barcode Creator application later to be read by ECIU Barcodes cover sheet can be created with Index value information in the HiDE Barcode Creator application later to be read by ECIU

Development Environment JeCLwasdevelopedwithNetBeans IDE 5.5

Credits Credits Special Thanks to: Andrew Gershman, Jim Poltrack, Jon Truland, Joe Gormley, Greg Anderson, Steve Cacace, Neil Kelly, Chandrima Bandy, Paolo Barredo, Ken Ware, Alex Soh, Craig Formanek, Dr Underberg, Toby, Sneakers and Slinky Ricoh Business Systems Rochelle Park, NJ Sun Developer Network (netbeans.org) Sun Developer Network (J2ME Personal Profile) Samba Organization and the JCIFS project (jcifs.samba.org)

JeCL © Innovative Systems & Solutions, LTD.