Skills © Paradigm Publishing, Inc. 1

Skills © Paradigm Publishing, Inc. 2 SECTION 2 SKILLS Formatting Characters and Paragraphs 2.1Apply Fonts and Font EffectsApply Fonts and Font Effects 2.2Use the Font Dialog BoxUse the Font Dialog Box 2.2Use Format PainterUse Format Painter 2.2Repeat a CommandRepeat a Command 2.3Align TextAlign Text 2.3Indent TextIndent Text CHECKPOINT 1 2.4Change Line SpacingChange Line Spacing 2.4Change Paragraph SpacingChange Paragraph Spacing 2.5Reveal FormattingReveal Formatting 2.5Find and Replace FormattingFind and Replace Formatting 2.6Insert Bullets and NumberingInsert Bullets and Numbering 2.7Insert Symbols and Special CharactersInsert Symbols and Special Characters CHECKPOINT 2 2.8Set TabsSet Tabs 2.9Set Tabs with LeadersSet Tabs with Leaders 2.10Add Borders to TextAdd Borders to Text 2.10Add Shading to TextAdd Shading to Text 2.11Apply StylesApply Styles 2.11Apply Style SetsApply Style Sets 2.11Apply ThemesApply Themes 2.11Format Style Sets and ThemesFormat Style Sets and Themes CHECKPOINT 3

Skills © Paradigm Publishing, Inc. 3 Apply Fonts and Font Effects  Use buttons in the Font group on the HOME tab to apply character formatting to selected text. Font group

Skills © Paradigm Publishing, Inc. 4 Apply Fonts and Font Effects…continued  The Mini toolbar displays above selected text. The toolbar disappears when you move the mouse pointer away from it. Mini toolbar

Skills © Paradigm Publishing, Inc. 5 To change the font using the Font button on the HOME tab: 1. Select the desired text. 2. Click the Font button arrow in the Font group. 3. Hover the mouse pointer over various types and notice how the selected text reflects the selected font. 4. Scroll down the gallery and then click the desired font. 5. Deselect the text by clicking anywhere in the document. Apply Fonts and Font Effects…continued Font button arrow

Skills © Paradigm Publishing, Inc. 6 To use the Font dialog box: 1. Click the Font group dialog box launcher. 2. Choose the desired font or click the desired effect check box in the Font dialog box. 3. Click OK. Use the Font Dialog Box Font group dialog box launcher Font dialog box

Skills © Paradigm Publishing, Inc. 7 Font Keyboard Shortcuts

Skills © Paradigm Publishing, Inc. 8 Use Format Painter To use the Format Painter: 1. Apply formatting to text. 2. Double-click the Format Painter button. 3. Select or click the text to format. 4. Click the Format Painter button to turn it off. Format Painter button

Skills © Paradigm Publishing, Inc. 9 Repeat a Command  If you apply formatting to text in a document and then want to apply the same formatting to other text, use the Repeat command.  Repeat a command by pressing the F4 function key.

Skills © Paradigm Publishing, Inc. 10 Align Text  Change paragraph alignment with buttons in the Paragraph group on the HOME tab. alignment buttons

Skills © Paradigm Publishing, Inc. 11 Align Text…continued

Skills © Paradigm Publishing, Inc. 12 Indent Text  You can indent the first line of text in a paragraph, indent all lines of text in a paragraph, and indent the second and subsequent lines of a paragraph (called a hanging indent) using markers on the horizontal ruler. Right Indent Ruler Indent Markers First Line Indent Left Indent Hanging Indent

Skills © Paradigm Publishing, Inc. 13 To indent the first line of a paragraph using the horizontal ruler: 1. Position the mouse pointer on the First Line Indent marker on the horizontal ruler. 2. Hold down the left mouse button. 3. Drag the marker on the ruler. Indent Text…continued First Line Indent marker

Skills © Paradigm Publishing, Inc. 14 To apply a right indent using the horizontal ruler: 1. Position the mouse pointer on the Right Indent marker on the horizontal ruler. 2. Hold down the left mouse button. 3. Drag the marker on the ruler. Indent Text…continued Right Indent marker

Skills © Paradigm Publishing, Inc. 15 To indent text using the buttons in the Paragraph group on the HOME tab: 1. Click anywhere in the paragraph. 2. Click the HOME tab. 3. Click the desired indent buttons. To indent text using the buttons in the Paragraph group on the PAGE LAYOUT tab: 1. Click anywhere in the paragraph. 2. Click the PAGE LAYOUT tab. 3. Click in the desired indent box. 4. Type the measurement. Indent Text…continued Decrease Indent Increase Indent Indent Left Indent Right

Skills © Paradigm Publishing, Inc. 16 To indent text using options at the Paragraph dialog box: 1. Click anywhere in the paragraph. 2. Click the Paragraph group dialog box launcher. 3. Click the Indents and Spacing tab. 4. Type the desired measurement in the Left and/or Right measurement box. 5. Click the down-pointing arrow at the right side of the Special list box. 6. Click the desired setting. 7. Click OK. Indent Text…continued Paragraph group dialog box launcher indent options

Skills © Paradigm Publishing, Inc. 17 Indent Text…continued

Skills © Paradigm Publishing, Inc. 18 1) Use buttons in this group on the HOME tab to apply character formatting to text. a.Clipboard b.Font c.Paragraph d.Styles 1) Use buttons in this group on the HOME tab to apply character formatting to text. a.Clipboard b.Font c.Paragraph d.Styles 3) This is the default paragraph alignment. a.Left b.Right c.Center d.Justify 3) This is the default paragraph alignment. a.Left b.Right c.Center d.Justify 2) Microsoft Word has taken some commonly used commands and placed them on this. a.Mini toolbar b.Standard toolbar c.Easy toolbar d.Quick toolbar 2) Microsoft Word has taken some commonly used commands and placed them on this. a.Mini toolbar b.Standard toolbar c.Easy toolbar d.Quick toolbar 4) This feature indents the second and subsequent lines of a paragraph. a.First Line Indent b.Right Indent c.Left Indent d.Hanging Indent 4) This feature indents the second and subsequent lines of a paragraph. a.First Line Indent b.Right Indent c.Left Indent d.Hanging Indent CHECKPOINT 1 Next Question Next Slide Answer

Skills © Paradigm Publishing, Inc. 19 Change Line Spacing line spacing options Line and Paragraph Spacing button To change line spacing using the Line and Paragraph Spacing button: 1. Click anywhere in the paragraph. 2. Click the HOME tab. 3. Click the Line and Paragraph Spacing button in the Paragraph group. 4. Click the desired measurement from the drop-down list.

Skills © Paradigm Publishing, Inc. 20 Change Line Spacing…continued To change line spacing using the Paragraph dialog box: 1. Click anywhere in the paragraph. 2. Click the HOME tab. 3. Click the Paragraph group dialog box launcher. 4. Click the Indents and Spacing tab. 5. Click the down-pointing arrow at the right side of the Line spacing option. 6. Select a spacing choice from the list. 7. Type a measurement in the At text box. 8. Click OK. Paragraph group dialog box launcher Line spacing options

Skills © Paradigm Publishing, Inc. 21 Change Line Spacing…continued

Skills © Paradigm Publishing, Inc. 22 Change Paragraph Spacing Before and After options Line and Paragraph Spacing button To change paragraph spacing using the Line and Paragraph Spacing button: 1. Click anywhere in the paragraph. 2. Click the HOME tab. 3. Click the Line and Paragraph Spacing button in the Paragraph group. 4. Click the desired option from the drop-down list.

Skills © Paradigm Publishing, Inc. 23 To change paragraph spacing using the buttons in the Paragraph group on the PAGE LAYOUT tab: 1. Click anywhere in the paragraph. 2. Click the PAGE LAYOUT tab. 3. Click in the desired spacing box. 4. Click the appropriate arrow at the right side of the desired measurement box. Change Paragraph Spacing…continued Spacing Before Spacing After

Skills © Paradigm Publishing, Inc. 24 Change Paragraph Spacing…continued To change paragraph spacing using the Paragraph dialog box: 1. Click anywhere in the paragraph. 2. Click the HOME tab. 3. Click the Paragraph group dialog box launcher. 4. Click the Indents and Spacing tab. 5. Type a measurement in the Before and/or After measurement box. 6. Click OK. Spacing After Spacing Before Paragraph group dialog box launcher

Skills © Paradigm Publishing, Inc. 25 Reveal Formatting To reveal formatting: 1. Click in the desired text. 2. Press Shift + F1. 3. The Reveal Formatting task pane displays. Reveal Formatting task pane

Skills © Paradigm Publishing, Inc. 26 Find and Replace Formatting To find and replace formatting: 1. Position the insertion point at the beginning of the document. 2. Click the Replace button in the Editing group on the HOME tab. 3. Click the More button. 4. With the insertion point positioned in the Find what text box, click the Format button located at the bottom of the dialog box and then click the options to find the desired format. 5. Click OK. steps continued on next slide… select format to find

Skills © Paradigm Publishing, Inc. 27 Find and Replace Formatting…continued 6. With the insertion point positioned in the Replace with text box, click the Format button located at the bottom of the dialog box and then click the options for the desired replacement formats. 7. Click OK. 8. Click the Replace All button. 9. Click OK at the message telling you that the search of the document is complete and how many replacements were made. select format to replace

Skills © Paradigm Publishing, Inc. 28 Insert Bullets and Numbering To insert bullets: 1. Select the text. 2. Click the Bullets button in the Paragraph group on the HOME tab. To insert numbers: 1. Select the text. 2. Click the Numbering button in the Paragraph group on the HOME tab. Numbering button Bullets button

Skills © Paradigm Publishing, Inc. 29 Insert Bullets and Numbering…continued To replace the round bullet with a custom bullet: 1. Click the Bullets button arrow in the Paragraph group on the HOME tab. 2. Click Define New Bullet. 3. Click the down-pointing arrow at the right side of the Font list box in the Symbol dialog box and then select the desired font type. 4. Scroll through the symbol list and click the desired symbol. 5. Click the Insert button. 6. Click the Close button. Symbol dialog box

Skills © Paradigm Publishing, Inc. 30 Insert Bullets and Numbering…continued To apply multiple-level numbering to selected text: 1. Select the text. 2. Click the Multilevel List button in the Paragraph group on the HOME tab. 3. Click the desired option. Multilevel List button

Skills © Paradigm Publishing, Inc. 31 Insert Symbols and Special Characters To insert symbols: 1. Position the insertion point. 2. Click the INSERT tab. 3. Click the Symbol button in the Symbols group. 4. Click More Symbols. 5. Click the desired symbol. 6. Click the Insert button. 7. Click the Close button. Symbol dialog box

Skills © Paradigm Publishing, Inc. 32 Insert Symbols and Special Characters…continued To insert special characters: 1. Position the insertion point. 2. Click the INSERT tab. 3. Click the Symbol button in the Symbols group. 4. Click More Symbols. 5. Click the Special Characters tab. 6. Click the desired character. 7. Click the Insert button. 8. Click the Close button. Symbol dialog box

Skills © Paradigm Publishing, Inc. 33 1) This is the default line spacing setting. a.1 b.1.08 c.1.15 d.1.5 1) This is the default line spacing setting. a.1 b.1.08 c.1.15 d.1.5 3) Click this button at the Find and Replace dialog box to display additional options. a.More b.Less c.Expand d.Format 3) Click this button at the Find and Replace dialog box to display additional options. a.More b.Less c.Expand d.Format 2) Press these keys to reveal formatting. a.F1 b.Alt + F1 c.Ctrl + F1 d.Shift + F1 2) Press these keys to reveal formatting. a.F1 b.Alt + F1 c.Ctrl + F1 d.Shift + F1 4) If a list of items is in a sequence, consider inserting these before each item. a.dashes b.periods c.bullets d.numbers 4) If a list of items is in a sequence, consider inserting these before each item. a.dashes b.periods c.bullets d.numbers CHECKPOINT 2 Next Question Next Slide Answer

Skills © Paradigm Publishing, Inc. 34 Set Tabs To set a tab on the horizontal ruler: 1. Click the Alignment button to display the desired alignment symbol. 2. Click on the horizontal ruler at the desired position. Alignment button desired position

Skills © Paradigm Publishing, Inc. 35 To set tabs with leaders: 1. Click the Paragraph group dialog box launcher. 2. Click the Tabs button. 3. Type the tab measurement. 4. Click the desired alignment. 5. Click the desired leader. 6. Click Set. 7. Click OK. Set Tabs with Leaders alignment options leader options

Skills © Paradigm Publishing, Inc. 36 Add Borders to Text Borders button To add a border to text using the Border button in the Paragraph group: 1.Select the text. 2.Click the HOME tab. 3.Click the Border button arrow in the Paragraph group. 4.Click the desired border at the drop-down list.

Skills © Paradigm Publishing, Inc. 37 Add Borders to Text…continued border options To add borders to text using the Borders and Shading dialog box: 1.Select the text. 2.Click the HOME tab. 3.Click the Border button arrow in the Paragraph group. 4.Click Borders and Shading. 5.Choose the desired border. 6.Click OK.

Skills © Paradigm Publishing, Inc. 38 Add Shading to Text Shading button To add shading to text using the Shading button in the Paragraph group: 1.Select the text. 2.Click the HOME tab. 3.Click the Shading button arrow in the Paragraph group. 4.Click the desired shade at the drop-down gallery.

Skills © Paradigm Publishing, Inc. 39 Add Shading to Text…continued shading options To add shading to text using the Borders and Shading dialog box: 1.Select the text. 2.Click the HOME tab. 3.Click the Border button arrow in the Paragraph group. 4.Click Borders and Shading. 5.Click the Shading tab. 6.Choose the desired options. 7.Click OK.

Skills © Paradigm Publishing, Inc. 40 Add a Page Border To add a page border: 1. Click the HOME tab. 2. Click the Border button arrow in the Paragraph group. 3. Click Borders and Shading. 4. Click the Page Border tab. 5. Choose the desired options. 6. Click OK. page border options art options

Skills © Paradigm Publishing, Inc. 41 Apply Styles To apply a style: 1. Position the insertion point at the desired location. 2. Click the desired style in the Styles group or click the More button and then click the desired style. styles More button

Skills © Paradigm Publishing, Inc. 42 Apply Style Sets To apply a style set: 1. Click the DESIGN tab. 2. Click the desired style set in the Document Formatting group. style set options

Skills © Paradigm Publishing, Inc. 43 Apply Themes Themes button To apply a theme: 1. Click the DESIGN tab. 2. Click the Themes button. 3. Click the desired theme at the drop-down gallery.

Skills © Paradigm Publishing, Inc. 44 Formatting Style Sets and Themes change the fonts change the paragraph spacing change the font effects change the font colors

Skills © Paradigm Publishing, Inc. 45 1) What are the default tabs set? a.every 0.1” b.every 0.5” c.every 1.0” d.every 1.15” 1) What are the default tabs set? a.every 0.1” b.every 0.5” c.every 1.0” d.every 1.15” 3) The Borders and Shading button may be used to add what to a document? a.text shading b.text border c.page border d.all of the above 3) The Borders and Shading button may be used to add what to a document? a.text shading b.text border c.page border d.all of the above 2) These can be added to a tab to help guide the reader’s eyes across the page. a.leaders b.pointers c.dotters d.guiders 2) These can be added to a tab to help guide the reader’s eyes across the page. a.leaders b.pointers c.dotters d.guiders 4) Apply a theme with the Themes button in this group on the DESIGN tab. a.Page Background b.Document Formatting c.Styles d.Font 4) Apply a theme with the Themes button in this group on the DESIGN tab. a.Page Background b.Document Formatting c.Styles d.Font CHECKPOINT 3 Next Question Next Slide Answer