EORC COMMUNICATIONS PROCESS. EORC Overview Definition of communication Elements of the communication process Cross-cultural communication Describe effective.

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Presentation transcript:

EORC COMMUNICATIONS PROCESS

EORC Overview Definition of communication Elements of the communication process Cross-cultural communication Describe effective and active listening Identify deterrents to effective listening Identify methods of enhancing listening Define feedback Describe the reasons for giving feedback Describe guidelines for giving feedback Describe the guidelines for receiving feedback

EORC Communication Process by which information is exchanged between individuals through a common system of symbols, signs or behavior.

EORC Elements of the Communication Process Sender Encode Message Receiver Decode Feedback

EORC Styles of Communication Friendly, Sociable Directive,Persuasive, Demanding, Blaming Speculative, Intuitive, Searching, Exploring, or Intellectual Disclosing, Revealing, Explicit, Responsive, Accepting, and Aware

EORC Cross-Cultural Communication Social Courtesies Flow of Information Culture Assertiveness Honesty

EORC Effective / Active Listening Effective Listening  Word meaning Active Listening  Content / Feeling

EORC Deterrents to Effective / Active Listening Assuming in advance Mentally criticizing Listening only to the facts Outlining everything Permitting the speaker to be inaudible Avoid technical messages Over-reacting Withdrawing attention

EORC Elements to Effective/Active Listening Content: Subject being addressed Feelings: Emotion displayed when discussing the subject. Process: The manner the speaker delivers the subject matter Clarification: Questions asked to seek understanding

EORC Active Listening Skills Check attitude and atmosphere Keep the channel open and avoid short circuits Listening requires response from listener Keep the door open

EORC Methods for Improving Listening Skills Try to understand the intent and listen for main points. Listen now, clarify later. Concentrate on the message, not the person. Analyze your reactions as you listen.

EORC Methods to Test Understanding Parroting Paraphrasing Clarifying

EORC PRACTICAL EXERCISE

EORC 10 MINUTE BREAK

EORC JOHARI Window Model ARENA (A) Things I know Things you know BLIND SPOT (B) Things I do not know about myself that you know FACADE (C) You do not know that I know UNKNOWN (D) Things you do not know and things I do not know

EORC Known to Others Unknown to Others Known to Self Unknown to Self ARENA FACADE BLIND SPOT UNKNOWN JOHARI Window

EORC Effective Feedback Verbal or nonverbal communication to a person or group providing information as to how their behavior is affecting or influencing you.

EORC Reasons for Giving & Receiving Feedback Personal growth Find out about self Gain insight Open environment

EORC Guidelines for giving Feedback Specific rather than general Focused on behavior Takes into account the needs of the receiver Solicited Sharing of information rather than advice Well timed Involves the amount of information receiver can use Checked for clear communication Evaluate not Judge

EORC How to give Feedback When the other person has indicated willingness to receive it. Unsolicited feedback Use terms that describe other’s behavior with the least amount of interpretation and that accurately describes the behavior. Be timely

EORC How to receive Feedback Be non-defensive Ask for more information Say that you do not want feedback

EORC What to do with Feedback Think about it Use it Forget it

EORC Summary Definition of communication Elements of the communication process Cross-cultural communication Describe effective and active listening Identify deterrents to effective listening Identify methods of enhancing listening Define feedback Describe the reasons for giving feedback Describe guidelines for giving feedback Describe the guidelines for receiving feedback