NMSBA Spring 2014 Test Administration Workshop

Test Administration Workshop New Mexico Assessment Program  New Mexico Standards-Based Assessment (NMSBA) Grades 3-8 & 10 & 11 Reading and Mathematics (all grades), Science (grades 4, 7 and 11), Writing (grades 3, 5 and 8) Only Reading and Math are factored in the school grading calculation

Test Administration Workshop New Mexico Assessment Program  New Mexico Alternate Performance Assessment (NMAPA) Grades Available to students with significant cognitive disabilities who meet the eligibility criteria established by the New Mexico Public Education Department Administrators need to attend training every 3 years  ACCESS for ELLs Grades K-12

Test Administration Workshop Testing Schedule  Testing Windows NMSBA (Grades 3-8 &10 and 11): CBT Schools March 3 – March 26, 2014 PBT Schools March 10 – March 26, 2014 ACCESS (all grades): January 13– February 21, 2014 NMAPA: Feb 24 – April 4, 2014

Test Administration Workshop Testing Schedule  Testing Windows PARCC Field Test: Selected Schools March 31 – April 18, 2014 END OF COURSE (EoC) 2014 Graduates: April 1 – April 11, 2014 Grades 4 – 12: April 28 – May 9, 2014 RIA & PIA April 21 – May 15, 2014

Test Administration Workshop SBA Testing Schedule  Paper Based Testing (PBT) must be administered according to the APS schedule.  Computer Based Testing (CBT) must be administered according to that schools recommend schedule.  Students within the same building must take the same session(s) at the same time.  EXCEPTIONS: Students who are provided with accommodations are likely to fall behind Make-up tests

Test Administration Workshop Principles of Test Security  Protect the student  Protect your staff  Protect the test  Protect yourself

Test Administration Workshop Test Security and Training  Test security is everybody’s responsibility.  Training and test security requirements are outlined in NM PED regulation NMAC.  The regulation may be found on the web at:  index.html

Test Administration Workshop Testing Irregularities  A testing irregularity is “any circumstance within or beyond the control of a school district that in the opinion of the Public Education Department (PED) or a school district raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing.” [ NMAC]  Suspected testing irregularities should be reported in accordance with procedures outlined in PED Regulation [ NMAC].

Test Administration Workshop Assessment Support System  Do not contact the PED!  If questions, check manuals. (both are online)  If Test Administrator (TA) still has questions, ask School Test Coordinator (STC).  If STC still has questions, ask District Test Coordinator (DTC).

Test Administration Workshop Test Security: The Basics  Keep test booklets secure before, during, and after testing.  Keep track of and return every test booklet, used or unused.  Ensure that no student has exposure to the assessment prior to test administration.  Never photocopy, discuss, or reproduce in any manner items from any secure test.  Report testing irregularities immediately to Director of Assessment & Testing (DO NOT INVALIDATE !)

Test Administration Workshop Security of Student Test Booklets  For PBT: Each student must be assigned one test booklet and one answer book (3 rd graders only have one book)  For CBT: Each student must be assigned one answer booklet per student  Tests must be stored overnight in a secure area with limited access.  No individuals (including staff members) can review secure tests without approval from the NM PED  Tests must not be left unattended in an unlocked room.

Test Administration Workshop Security of Student Test Booklets  When collecting materials after testing each day, Test Administrators (TAs) must inventory booklets.  If a test booklet is missing, the TA must immediately contact the School Test Coordinator (STC) to report the loss and commence a search for the missing booklet.  If the test booklet is not found, this incident must be reported to the District Test Coordinator (DTC).

Test Administration Workshop Test Security: During Testing DO: Have a proctor in the room and test monitors in the halls to assist with medical emergencies or obtaining additional test materials. Allow bathroom breaks during sessions if necessary. Students may be allowed to use the restroom as long as they are escorted to and from the facility by a proctor.

Test Administration Workshop Test Security: During Testing DO NOT: Allow students to start a test session who arrive late and/or who miss the test directions. (Schedule a make-up session for these students). Give students breaks that allow them to leave the room or talk with one another in the middle of a test session. Do not give scratch paper – PBT Schools ***Scratch paper for CBT Schools ONLY is allowable must be collected after each session.***

Test Administration Workshop Test Security: During Testing DO NOT: Test students on different subtests at the same time when they are all in the same room together (except for make-up exams). Read the test to students or a groups of students who don’t qualify for such an accommodation. (Never read the reading part of the test!!!)

Test Administration Workshop Who can administer the tests?  Only trained, certified staff are permitted to administer tests.  The Test Administrator must be a certified staff member who has received training from the DTC/STC.  In the event schools require additional staff to administer the NMSBA/NMHSCE, other staff members (who have received training) may be used to: - provide one-on-one accommodations to Special Ed or ELL students (i.e., scribing, oral presentation of directions), or -provide one-on-one administration because of other documented IEP accommodations.

Test Administration Workshop Who can serve as test proctors?  Parents cannot proctor in their own child’s or relative’s classroom.  Proctors can assist, but may not act as test administrators.  Proctors must sign a non-disclosure form.

Test Administration Workshop Responsibilities Before Testing: STC  Verify receipt of sufficient test materials.  Notify parents of test administration.  Plan for testing students who are eligible for allowable accommodations.  Plan for make-ups (scores are not reported for a content area if even one session is missed).

Test Administration Workshop Responsibilities Before Testing: TA  Become very familiar with administration manual.  Identify students who have documented accommodation needs; confer with others if necessary.  Identify students who will require separate settings or who will not be participating in one or more subtests with the larger group.

Test Administration Workshop Responsibilities During Testing: TA  Prepare for testing:  Verify that you have a sufficient supply of test booklets and answer booklets.  Obtain sufficient supplies of #2 pencils, erasers, and calculators (for grades 8 through 11 only).  Post a “Do Not Disturb” or “Testing in Progress” sign on the classroom door.  Distribute Test Booklets  When you distribute the test booklets for the first time, have students write their name on the front of test and answer book.

Test Administration Workshop Responsibilities During Testing: TA  Ensure adequate lighting, temperature, and quiet atmosphere  Ideally, a testing room should be a typical classroom or familiar environment  Larger rooms may be used but must have adequate security  Follow all directions for a standardized administration.  Students who have cell phones in their possession are to turn them off and place them in their own backpacks to be stored at the front of the testing room during the test session.

Test Administration Workshop Test Administration: TAs  Follow directions and scripts in the test administration manuals exactly.  Do not coach students before, during, or after testing; or influence, alter, or interfere with students’ responses in any way.  Remind students to answer every question before there is a break in a testing session.  Proctor the exam actively

Test Administration Workshop Helpful Hints: TAs  Under the direction of the TA, students may look through their test booklets just before they start testing to ensure that all pages are properly printed.  If a student asks, you must repeat oral directions in the script of the administration manual to the whole class.  If students finish early, they may read but not write.

Test Administration Workshop Participation of Students with Disabilities: Three Ways  Participation in standard administration without accommodations.  Participation with allowable accommodations.  New Mexico Alternate Performance Assessment: for students with significant cognitive disabilities who are unable to participate in general assessment, even with accommodations.

Test Administration Workshop Testing Accommodations  Test Administration Practices: variations on standardized test administration that do not need to be documented or reported as accommodations.  Accommodations: allowable changes in administration procedures that do not change the construct intended to be measured  Modifications: prohibited changes that cause the measurement of the intended construct to be invalid.

Test Administration Workshop Types of Accommodations For PBT - Type of accommodation must be documented on the Student Bio-grid. For CBT – Must be entered prior to student testing Students can have more than one accommodation Accommodations must be documented on separate sheet

Test Administration Workshop Participation of English Language Learners  Variety of ways to participate Depends, in part, on how long the student has attended school in the U.S. Language of instruction is also an important consideration.  ACCESS classifications Use most recent W-APT or ACCESS scores available

Test Administration Workshop ELL Students: Less than one year in US Schools  May receive language exemption from Reading test. Language proficiency assessment constitutes participation. Must take all other subtests.  Option available first year in U.S. only

Test Administration Workshop ELL Students: Less than 3 Years in U.S. Schools  Student may participate in: Standard administration of English language test. English language test with accommodations. Standard administration of Spanish language test Spanish language test with accommodations.

Test Administration Workshop ELL Students: 3 or More Years in U.S. Schools  Students must participate in English language assessment (with or without accommodations).  However, waiver is available for up to two additional years to continue testing student in his or her home language.  Kindergarten does not count as one of the 3 years.

Test Administration Workshop Completing Biogrids  Pre-ID labels are provided as a convenience for all students who are enrolled in a public school, charter school, state educational institution, or BIE  Use only valid pre-ID labels on answer booklets. A pre- ID label is valid if the following information is up-to- date: Student’s last name, first name, and middle initial Student’s date of birth Student state identification number (STARS)

Test Administration Workshop Completing Biogrids  If a Pre-ID label is valid and applied to the answer document: boxes A-H of the SBA/HSGA answer document do not need to be bubbled.  Do no use a pre-ID label if it contains outdated or incorrect student information.  If no valid pre-ID label is available for a student, the biogrid must be completed including every field on the outside, back cover.

Test Administration Workshop Completing Biogrids  There are four (4) “Forms” of the test in English; two (2) “Forms” in Spanish  The second page of the biogrid must be completed for all students, as applicable, by the TA for both the HSCE and the SBA/HSGA after test completion.  Refer to the SBA TCM sections “Rules for Completing Biogrids in 2014” chart and “Directions for Each Box on the Biogrid.”

Test Administration Workshop Attemptedness Rule  Students must answer 5 of the first 15 MC items or 1 open ended item in order for the test to be valid  If a student does not complete one session of an assessment for a specific content area, the entire content area is considered invalid. One content area may be invalidated without invalidating the test for other content areas.

Test Administration Workshop Test Invalidation  Student shares answers.  Student makes no attempt to respond to test.  Misadministration of the test.  DTC has authority and responsibility to invalidate test when standard assessment procedures and policies have been violated in any way.  Invalidations outlined in Procedures Manual (parent refusal, non-allowed modifications, etc.).  Invalid = not participated, no performance  Again, contact Director of Assessment & Testing Services before you take action.  If a student moves to the next session w/o receiving instructions please contact me immediately

Test Administration Workshop Testing Disruptions  Student Illness  Emergency Evacuation  Fire Drill, Lock Down, etc. - Students may be allowed to complete the session at a later time, but may not change response to any test items already answered.

Test Administration Workshop Student moves to another APS school prior to testing  Before the test:  If a student officially withdraws before the testing window and you have label; DO NOT AFFIX THE LABEL.  If you affix the label and the child is not enrolled in your school it will count against participation and performance since the questions will not be answered

Test Administration Workshop Student moves to another APS School during the test window  If a child moves to a different school and has started but not finished the test  The answer booklet needs to go with the child. If the child is in grade 3 the new school must have the test booklet  You can deliver it with a form that requires your signature and the receiving school’s signature (each school and Testing Services get a copy) OR  Testing Services can deliver it for you

Test Administration Workshop Documentation for All Students  There must be a test booklet returned FOR EACH ENROLLED STUDENT IN EVERY GRADE LEVEL, AND IN EVERY CONTENT AREA ASSESSED.  Affix pre-coded label and/or complete the Student Biogrid on a blank booklet for students not tested (e.g., no shows, invalid tests).  Labels will be available around for pick up  NOTE: If a student is no longer enrolled in your school, do not affix the pre-coded label to a blank test booklet.

Test Administration Workshop Documentation for All Students  According to the PED, Foreign Exchange students DO NOT need to be tested. Only put their label on a bio-grid if your school has decided to test them.  If a bio-grid is submitted the student will count for participation

Test Administration Workshop Documentation for All Students  If a student has used large print:  TA or STC must transfer all MC answers and written responses into a regular test booklet.  Keep the Large Print book with the regular one  If a student has used Braille as a response format:  Appropriate school personnel must transcribe this information into regular print booklet.

Test Administration Workshop Final Check  Name on cover of test booklet and Answer document.  Pre-coded label and/or Student Bio-grid are complete/accurate.  Return tests to STC: no tape, staples or rubber bands.

Test Administration Workshop Prepare Materials for Return  Fill out the appropriate header sheets/group information sheets as directed by Testing Services. (See folder in SBA box 1)  Package materials as directed by Testing Services  Keep the original boxes  Check to be sure that all materials are accounted for, and that test materials are separated as directed in manuals and/or by Testing Services  Do not return manuals, Mathematics Reference Sheets, Spanish glossaries, or rulers. Do not save the manuals for the next administration as directions will change from year to year.

Test Administration Workshop Following Testing: STC Check test booklets: - There must be a test booklet returned for each registered student in every grade level and every content area assessed. - Verify student roster information and/or student data grids are complete and accurate. - Ensure that the correct bubble is filled in if necessary. For example: Accommodations grid, the and the Test Completion Status grid (if other than 0)

Test Administration Workshop Duplicate Prevention  Materials to be scored:  All completed answer booklets including: withdrew before completion, modifications, reading exemption, medical emergency, parental refusal, non- completion irregularity, absent, voided  Materials not to be scored:  Test booklets (except grade 3) and never used answer documents

Test Administration Workshop Test pick-up  Pick up begins immediately after your last test. Please see schedule  All completed tests must be returned at that time  All make up tests are due to testing services immediately after all are completed and no later than  You have the option to return materials to testing services but I need to know ASAP

Test Administration Workshop PED WEB SITE Go to NMPED Web Directory Go to Assessment and Evaluation Find Procedure Manual, DFA, Sample Items etc.

GOOD SUCCESS! Instructional Accountability Rose-Ann McKernan Director Assessment/Testing (TBD) Ann Lesley Claudine Sanchez