MAA-Ann Arbor, June 2013 by Marian Matyn
What does ketchup have to do with EAD?
Senator Heinz died in 1991 His papers at Carnegie Mellon University one of first online and searchable MS collections Widely discussed Huge impact
Wow! The possibilities! Archivist/conference conversations Haves/Have nots How to get FAs online -and searchable? EAD
Since 1997 I wanted to put FAs online and make them searchable By 2008 began to get unit support UM offered to host webpage Attended SAA EAD workshop 2008 Educated self
I piloted/led the project Jan.-Dec Hired Nicole Garret as consultant, selected template Clarke purchased XMLSpyware Prioritized FAs to encode, workflow Established contact and plan with Chris Powell at UM. Developed webpage with UM help Determined protocols Encoding began July 2009
Older FAs updated, encoded, reviewed Pre-1997 FAs have to be retyped, etc. I send EAD files via to Chris Chris validates, fixes, adds to full text online; s me I link FA online to the MARC catalog record in CENTRA
25% of my time # 38 FAs encoded, 49 Cu. Ft. (6 months) Improve/increase user access to, use of, awareness of the Clarke’s manuscript collections Learned a new skill Successfully completed another project Collaboration, made new friends
Nov collaboration with Daniel Pitti on IMLS (Institute of Museum and Library Services) grant project Social Networks and Archival Authority Records. Develop a prototype system for open source online access using archival authority control to serve access and research objectives. Should improve user access, increase use of collections, good national collaboration
Dana Fey encoded 2 largest collections Aladdin Company records, 350 cubic ft. Senator Robert P. Griffin Papers, 416 cubic ft.
Ongoing new/old FAs encoded by Dec 281 FAs left, 11 are 10-65’ To date 210 FAs, ’ encoded Hope to implement info from Pitti Consider new software Hope MI becomes a research hub
Government records housed at Clarke Collections on deposit, loan Inventories
click on FAs Marian Matyn Archivist/Assistant Professor