IA Encoding University of Kentucky Degree Audit APEX

IA AUDIT: ENCODING HELPS Miami University DARS Team has an excellent document titled, “Step by Step Interactive Audit Encoding”…frequently used by me!!! DOCUMENT LOCATION Starting Point: DARS Support Center Click on: DARS/CAS Downloads Click on: DARWIN IA (towards the top of left side index) Open file: Step By Step Interactive Audit Encoding Go to: Section labled: Documentation TIP: TIP: Print & store document in a handy-dandy, easily retrievable binder.

IA AUDIT: ENCODING HELPS IN DOUBT? CONFUSED? LOST? NEVER FEAR… -Visit the DARS SUPPORT CENTER -There may be existing documentation, such as what was just shared, regarding encoding the IA Audit. HINT, HINT… …IA Audit related PowerPoint presentations from prior June 2004 DARS Users Conference. -Search the OWL (ONLINE WIZARD’S LIBRARY) -Someone else may have experienced the same problem. -If you can’t find it…then submit it. (Hey, you will be that much closer to earning OWL Egg Award an OWL Egg Award.) -Reach out to other schools via the DARS-L listserv -Another DARS client may have solved the same problem.

IA AUDIT ENCODING: CHART CATEGORIES Chart categories = a driving force Makes the charts and graphs function on the interactive audit. -take time to evaluate each degree program -meet with your college contacts, advisors, selected students, etc…asking yourselves: What would our school want to see represented on our IA Charts & Graphs? => total hours & gpa data? => major requirements? => premajor requirements? => other(s)? TIP: TIP:The prior mentioned document titled, STEP BY STEP INTERACTIVE AUDIT ENCODING, proved to be a great resource for encoding the chart categories.

IA AUDIT ENCODING: CHART CATEGORIES Although chart categories will differ for each school, here is a quick peek at UK’s Chart Categories… TIP: TIP: First, create the “Category Names”. Next, assign characters to each of the category names. TIP: TIP: Be mindful of Requirement Name…it is what shows on the Charts & Graphs.

IA AUDIT: TRANSCRIPT REQUIREMENT(S) one three Miami DARS Team has showed how to create one Transcript requirement…we went a step further and created three: TRN-COMP (Complete, In-Progress, & Priority Registered Courses) TRN-PLAN (Planned Courses) TRN-MISC (Miscellaneous) TIP: TIP: All three will appear on audit ONLY when something has applied.

IA AUDIT: TRANSCRIPT REQUIREMENT(S) Only two of the three transcript requirements feed the charts… …TRAN-COMP (Completed, In-Progress, & Priority Registered Courses. …TRAN-PLAN (Planned Courses) (TRAN-MISC only holds non-credit/non-gpa items not needed in charts.) LEGEND Solid Green Complete Faded Green In-Progress and/or Registered Faded Blue/Purple Planned Course(s)LEGEND Solid Green Complete Faded Green In-Progress and/or Registered Faded Blue/Purple Planned Course(s)

IA AUDIT: COURSE CART & PLANNED COURSE(S) COURSE SELECTION FUTURE SEMESTER(S) PLANNING TIP: TIP: Catalog Year-Term Options = drop down menus!!! FYI: FYI: Drop down menus may be a good practice throughout both DARSWEB & IA Audit.

IA AUDIT: COURSE CART & PLANNED COURSE(S) TIP: TIP: Although using asterisks for A/R Lines may be inevitable… …If SELECT & NOT FROM lists will be hyperlinks, then be sure to encode the course lists as detailed as possible – where possible- or Course Cart could become a burden to use. COURSE SELECTION FUTURE SEMESTER(S) PLANNING

IA AUDIT: THINGS TO LOOK OUT FOR UNNECESSARY GPA’S ON CHARTS &/OR GRAPHS. Asking Miami about ability to choose to “hide” gpa results from charts and/or graphs if the focus is to be solely on credit hours or “hide” credit hours if the focus is to be solely on gpa. DOUBLE DIPPING MAY CAUSE GPA &/OR CREDIT HOURS TO BE OFF. If there are requirements that allow “double dipping” of a course, then that course’s gpa &/or credit hours may count multiple times. HIDDEN REQUIREMENTS TEND TO SHOW IN CHARTS. Asking Miami about hidden requirements appearing in the charts &/or graphs. IF DECIMAL AMOUNTS SHOW ON AUDIT’S REQUIREMENT LEVEL CHART AND/OR GRAPH…USE REQUIREMENT LEVEL ‘MAX HOURS’ FIELD. If a chart and/or graph shows the credit hours as a decimal amount, remember to use the requirement level “max hours” field.

AND NOW… BRUCE BRUCE

Style Sheet File Name: audit.css CORDA Directory:/darwinia351/info/audit.css Requirement headings changed to bold and underline. Increased width from 750 pixels to 815 pixels. Changed font color of courses fulfilling the requirements from light to dark blue. Visited link colors. Unvisited links from dark blue to dark red. Changed the Select from to bold and dark blue but left not from the same. Cursor changes.

IP Graphic This graphic is included with the release.

Course Description Links ****.html#**** COURSE PREFIXCOURSE NUMBER BIO.html# 1 space MA.html# 2 spaces On the UNIX web server, use the symbolic link command: ln -s ma.html ‘ma.html’ ln -s rae.html ‘rus.html’

Help Graphics IA_Audit1.png was 323 KB changed file type reduced the number of colors IA_Audit1.gif is now 40 KB made a 87% reduction size

HTML Tags in the Audit

APEX Website Detailed Documentation Downloads: