P RO C OM For Your Business Communication Needs A Proposal Communication Company Slide 1 of 14 How Solicitations Are Typically Organized and Presented

Uniform Contract Act (UCA) Federal Acquisition Regulation (FAR) and subsequent paragraphs describe the Uniform Contract Format (UCF) _2.html#wp _2.html#wp The UCF is used for most (but not all!) Invitation for Bids (IFBs) and Request for Proposals (RFPs) UCF provides framework and structure for both the Contracting Officer/Office and you, the Offeror/ Contractor UCF is comprised of 13 sections among 4 parts Slide 2 of 14

The Four Parts of the UCF Part I – The Schedule Comprised of Sections A - H Part II – Contract Clauses Comprised of Section I Part III – List of Documents, Exhibits, and Other Attachments Comprised of Section J Part IV – Representations and Instructions Comprised of Sections K - M Slide 3 of 14

Part I – The Schedule Section A – Solicitation /Contract Form Typically comprised of a Standard Form (SF) 33, although another SF may be used instead, or a cover sheet that provides all required information typically included on an SF 33 Offeror completes and signs the Offer section Contracting Officer completes Award section upon award decision Slide 4 of 14

Part I – The Schedule Section B – Supplies or Services and Prices/Cost Typically broken down by Contract Line Item Numbers (CLINs) and SubCLINS Insert your pricing as indicated/required by CLIN Section C – Description/Specifications/Statement of Work Often referred to as the SOW (Statement of Work) or PWS (Performance Work Statement) Provides more detailed information and requirements for the supplies/products and/or services being solicited Slide 5 of 14

Part I – The Schedule Section D – Packaging and Marking Describes packaging and marking requirements Is sometimes deleted or reserved in service solicitations Section E – Inspection and Acceptance Includes inspection and acceptance instructions May identify specific tests required Section F – Deliveries of Performance For products/supplies, the delivery/performance schedule usually states a specific date or specified period for delivery For services, a contractual service period is usually specified (service periods are usually specified in Section B, as well, as Base and Option Years) Slide 6 of 14

Part I – The Schedule Section G – Contract Administration Data Serves as a supplement to the administrative details provided at Section A Section H – Special Contract Requirements Includes clauses and requirements specific to the proposed contract Slide 7 of 14

Part II – Contract Clauses Section I – Contract Clauses Comprised of Federal Acquisition Regulation (FAR) clauses written out or incorporated in full text by reference Typically comprised of clauses from FAR Part 52 – Solicitation Provisions and Contract Clauses Full text of clauses can be found on-line  Slide 8 of 14

Part III – List of Documents, Exhibits, and Other Attachments Section J – List of Attachments Provides a listing of any attachments, exhibits, and/or additional documents and files that are applicable and relevant to the solicitation but are not included elsewhere Include supplemental files for the other 12 sections of the solicitation Slide 9 of 14

Part IV – Representations and Instructions Section K – Representations, Certifications, and Other Statements of Offerors Includes statements that must be read, completed, and verified Since January 2005, On-Line Representations and Certifications Application (ORCA) are also required  Section L – Instructions, Conditions, and Notices to Offerors Typically outlines the structure and requirements for the proposal response and other clauses regarding proposal submittal Works in tandem with Section M Section M – Evaluation Factors for Award Typically describes how the offers will be weighted, evaluated, and award made Works in tandem with Section L Slide 10 of 14

Sections L and M Work in Tandem Section L Typically: Outlines what is to be included in proposal response Specifies the formatting (framework) for the response and how data is to be presented Includes clauses relevant to proposal response Section M Typically: Describes how proposal elements are weighted in relevance to each other Describes how each factor will be evaluated Explains how the winning offer will be determined Slide 11 of 14

All Four Parts Work Together Slide 12 of 14 Relevant supplemental information What to include in proposal response How award will be made Additional applicable regulations & clauses Detailed description of service(s)/ product(s) to be provided How pricing is to be presented Contract clauses & requirements Part I – The Schedule Part II – Contract Clauses Part III – List of Documents, Exhibits, & Other Attachments Part IV – Representa- tions and Instructions

Find Clauses and Forms On-Line Review the current FAR (Federal Acquisition Regulation) Sample forms are at FAR Subpart ubpart%2053_3.html ubpart%2053_3.html Slide 13 of 14

Good Luck! ProCom: A Proposal Communication Company 5605 FM 49 Mineola, TX Telephone: Slide 14 of 14