Introduction to computer accounting

What is computer hardware? How many examples of types of software can you think of? The equipment on which the programs will be run page 3. make notes from page 4 to 10. DISCUSS PAGE 3 INTRANET AND INTERNET DATABASES – WHAT IS THE DOFFERENCE BETWEEN A RECORD AND A FIELD? A RECORD IS A SET OF INFORMATION WHICH CORRESPONDS TO EACH CARD IN AN INDEX E.G CUSTOMER RECORD A FIELD IS PART OF A RECORD E.E ADDDRESS FIELD OR NAME FIELD All elements of software are incorporated into an accounting package eg write notes, database details, calculation, bar charts, graphs

As we have seen in the previous working effectively in accounting and finance unit, emails in business are used on a regular basis. Information can be generated from an accounting package and sent via email Ways of transferring data from one program to another is by converting text into one continuous line. This is known as CSV format (‘Comma Separated Values’)

Electronic Data Interchange (EDI) Specialist software is needed for this. Supermarkets often use it for ordering and paying for goods.

There are various different types of accounting software available Some examples include… Sage TAS Quick books IRIS Pegasus Sage, tas, quickbooks and large organisations, iris, pegasus

Features of a computerised accounting program Inputting invoices, credit notes, receipts and payments By entering one transaction all of the double entry is completed for you. (Because a computerised accounting system is fully integrated) There may be a separate payroll program Generating Management reports What type of management reports? Budgets, aged debtors and aged creditors reports, activity reports on customers and supplier accounts – why? To see if should be offering discount, activty reports on expense accounts – pass to managers of relevent department – payroll, sales, bills, administration costs, VAT return

How can we get information out of the computerised accounting program? Print outs, exports as files to your accountant, or to email, word debt chasing letters, excel reports, pdf. Mail merge

Now let’s have a go at the questions on page 20 and 21 of your text book