COMPUTER ACCOUNTING WITH QUICKBOOKS 2011 CHAPTER 1 QUICK TOUR OF QUICKBOOKS 2011 Donna Kay Maryville University of Saint Louis Copyright © 2012 by The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin

1-2 W HY C HOOSE Q UICK B OOKS ?  4 million users  95% of small business accounting software sales

1-3 T RANSACTIONS Two ways to enter transactions in QuickBooks: 1. Onscreen journal

1-4 T RANSACTIONS Two ways to enter transactions in QuickBooks: 2. Onscreen forms

1-5 C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS : Step 1: Create a new company data file. Step 2: Create a chart of accounts. Step 3: Create lists:  Customer list  Vendor list  Item list  Employee list  Other

1-6 C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS : Step 4: Enter transactions using an onscreen journal or onscreen form.

1-7 C REATE A N A CCOUNTING S YSTEM U SING Q UICK B OOKS : Step 5: Prepare reports.  Balance sheet  Income statement  Statement of cash flows

1-8 Q UICK B OOKS N AVIGATION Navigation bar

1-9 Q UICK B OOKS N AVIGATION Home page

1-10 Customers Q UICK B OOKS H OME P AGE

1-11 Vendors Q UICK B OOKS H OME P AGE

1-12 Employees Q UICK B OOKS H OME P AGE

1-13 Banking Q UICK B OOKS H OME P AGE

1-14 Company Q UICK B OOKS H OME P AGE

1-15 COMPANY SNAPSHOT

1-16 Q UICK B OOKS R EPORT C ENTER

1-17 Q UICK B OOKS N AVIGATION Icon bar

1-18 Q UICK B OOKS N AVIGATION Menu bar

1-19 Q UICK B OOKS H ELP

1-20 Q UICK B OOKS F ILES.QBW = QuickBooks Working File.QBB = QuickBooks Backup File.QBM = QuickBooks Mobile (Portable) File

1-21 Q UICK B OOKS B ACKUPS See Chapter 1 or Appendix B for step-by- step instructions on how to back up your QuickBooks files.

1-22 T WO W AYS TO D O Y OUR Q UICK B OOKS A SSIGNMENTS  Workflow:  If you are using the same computer  And you have no errors  Keep using the same.QBW file.  Restart & Restore:  If you are changing computers  Or if you have an error  Use the text.QBB data files to restore.

1-23 G O P APERLESS WITH Q UICK B OOKS It’s as easy as Watch the Go Paperless YouTube video at 2. Download the Excel template for Chapter 1 at 3. Complete the QuickBooks assignment and export to the Excel template. or dropbox the Excel file to your instructor.

1-24 Export reports to Excel using the Export button E XPORT R EPORTS T O E XCEL

1-25 TO LEARN MORE … Turn to Chapter 1 Visit the Online Learning Center Visit the Student Blog