National Property Management Association Understanding the Statement of Work… Request for Proposal --- Section C

National Property Management Association Name the kinds of Solicitations:

National Property Management Asociation Solicitations to Acquire Products or Services Request for Proposal RFP Request for Quote RFQ Request for Information RFI Sources Sought Draft Request for ProposalDRFP Invitation for Bid IFB Statement of Objectives SOO

National Property Management Association Name two kinds of methodologies used for a Statement of Work:

National Property Management Association Performance Based Service Contract Design / Detail

National Property Management Association What are two sources used to acquire assets

National Property Management Association Excess Property Open Market

National Property Management Association What is CICA and what does it provide?

National Property Management Association Competition in Contracting Act of 1984 Requires the government to acquire services and supplies through the use of full and open procedures.

National Property Management Association Who are possible members of the Acquisition Team

National Property Management Association FAR States that all participants related to the acquisition of the products / supplies be included

National Property Management Association What other method is used to obtain services besides the Statement of Work? What is the main difference?

National Property Management Association Statement of Objectives Statement of Work is a legally binding contract Statement of Objectives is not

National Property Management Association Role of the Acquisition Team

National Property Management Association The role of the Acquisition Team is to exercise initiative and sound business judgments to get the best value to meet the Government’s needs

National Property Management Association FAR states that the Acquisition Team is empowered to make decisions within their areas of responsibility, including selection, negotiation, and administration of contracts

National Property Management Association If a policy, procedure, strategy or practice, is in the best interest of the Government and is not specifically addressed in the FAR, nor prohibited by law, Executive Order or regulations, do not assume it is prohibited

National Property Management Association Title VIII of the Federal Acquisition Streamlining Act of 1994 (P. L ) establishes acquisition policies resembling the commercial marketplace

National Property Management Association Performance Based Method A Performance Based Statement of Work should be written when the Government can furnish only guidance and objectives pertaining to the goals of the product needed to accomplish the task.

National Property Management Association Government only states needs and acceptable deliverables Contractor is solely responsible for success of the contract Allows the Contractor to use their resources to perform the task

National Property Management Association Contractor uses their method to complete the task. Contractor will be measured on their ability to achieve the needs and deliverables. Needs deal specifically with the terms of how the deliverables perform

National Property Management Association Contractor must meet the minimum standards that are acceptable. Where there are accredited industry standards, such as written by NPMA in conjunction with ASTM, the accredited industry standards should be referenced by the government.

National Property Management Association Design Method It will contain a Specification or Requirements Section detailing the specific tasks the Contractor will perform during the contract period The Statement of Work could include, but not be limited to, tasks such as design, build, test, and training

National Property Management Association It may require the Contractor to perform system engineering, configuration management, planning, and analysis, etc. Use established marketing techniques as defined in FAR to achieve maximum results

National Property Management Association 1.6 Competition in Contracting Act of 1984 (CICA) The Competition in Contracting Act of 1984 (CICA), at 10 U.S.C. 2304, requires the Federal Government to obtain full and open competition

National Property Management Association CICA avoids being restrictive to a sole- source allowing the bidder to dictate terms and costs The government is not tied to a Contractor and unable to continue if the Contractor is no longer available A sole source lessens the contractor’s need to be innovative in supplying the latest and best

National Property Management Association CICA can restrict competition, only if the acquisition is supported by a Justification and Approval (J&A) in accordance with FAR, Part 6 All follow-on efforts must be treated as another contract therefore ; it must meet the requirements outlined in FAR Part 6, or be supported by an approved J&A.

National Property Management Association FAR Subpart 4.8 requires that each contract be documented to constitute a complete history of the transaction. Authorized documents must be on file for any decision when full and open competition is not sought