ETD: How to Create a PDF… Kathy Fletcher Manager, Training and Publications Support Services Office of Information Technology

ETD Creation & Submission 1. Prepare document  formatting guidelines  keyword selection 2. Defend 3. Distribution level 4. Final corrections 5. Get signatures 6. Convert to PDF 7. Add bookmarks etc. 8. Optimize: Save As lastname_first_etd.pdf 9. Complete online submission web form 10. Submit all paperwork

Convert to PDF  Need computer with Acrobat installed  Print to Acrobat printer driver or Use PDFMaker macro (Word only)  Correct problems and print again

Where is Acrobat?  Evansdale Library Lab G-13 – Acrobat 6  White Hall Lab  During ETD Clinics:  EvLib Training Lab G-14  White Hall Training Lab 3  One Waterfront Place by appointment  Purchase – get academic discount  Check other labs (CBLC, etc.)

File > Print  Choose Distiller or Adobe PDF as printer  Click on Properties button

File > Print  Click on Adobe PDF Settings tab  Set to Screen (not eBook) or Smallest Size

Edit Conversion Settings

If you are using unusual fonts, symbols, or equations…  Click on Edit Conversion Settings button  Click on Fonts tab  Check “Embed All Fonts”

PDFMaker Macro: Word only  Acrobat > Change Conversion Settings  Acrobat > Convert to Adobe PDF

Enhance PDF File  Bookmarks: select text, Ctrl B or Ctrl B and type bookmark title  Hyperlinks  Links to media objects  Notes to reader  Document Properties  Renumber Pages  Required: Optimize via File > Save As

Tips for Success  Allow plenty of time  Defend within suggested deadlines  Work closely with committee  Practice creating PDF files in lab  Create several backups and store in multiple locations

Support  Web:  Hands-on Workshops: ETD session on Apr 5, EvLib G-14, 2-4:30pm oit.wvu.edu/support/training/schedule.html  Phone / x1;  Walk-in Clinics: verify time and location  One-One Appointment: - must allow one week lead time - free assistance, except for parking

File > Document Properties > Summary