Class 4: Objectives and Targets, the EMS Program, and Implementation and Operation N.C. Zoological Park Asheboro, NC November 13, 2001 Julie Woosley EMS Development Course for Government Agencies, Project Coordinator NC DPPEA

Where are you? Read the standard? Still using your road map? Behind or on track?

Today, let’s  Read some of the standard and guidance docs  Look ahead: Assess where we are, and Plan where to go  Objectives and Targets  Environmental Management Program  Begin Implementation and Operation

Homework:  Did you bring:  Copy of identified Aspects and Impacts  Copy of Significant Aspects  Copy of procedures for identifying A&I and determining significance  Copy of procedure for determining legal requirements  Facility organizational chart (structure)  Written procedure that you use at your facility now  [Policy statement – turn in or to me]

17 Requirements in ISO Env. Policy 4.2Document control Env. Aspects 4.3.1Operational control Legal and other req Emergency preparedness and response Obj. and targets 4.3.3Monitoring and measurement Env. Mgmt. Program 4.3.4Corrective/preventive action Structure and Responsibility 4.4.1Records Training, awareness, and competence EMS audit Communication 4.4.3Management Review 4.6 EMS documentation 4.4.4

Objectives and Targets (4.3.3) “The organization shall establish and maintain documented environmental objectives and targets, at each relevant function and level within the organization. “When establishing and reviewing its objectives, an organization shall consider its legal and other requirements, its significant environmental aspects, it technological options, and its financial, operational and business requirements, and the views of interested parties. “The objectives and targets shall be consistent with the environmental policy, including the commitment to prevention of pollution.”

Objectives and Targets (4.3.3)  The organization shall establish and maintain documented environmental objectives and targets.  Can include commitment to:  reduce waste  reduce or eliminate release of pollutant  design product to minimize environmental impact in production, use, and disposal.

Objectives and Targets (4.3.3)  Keep objectives simple, flexible, and measurable.  Be realistic.  Considerations:  legal and other requirements  significant env. aspects  technological options  financial requirements  operational requirements  business requirements  views of interested parties

Sample Objectives and Targets  Reduce generation of hazardous waste  Improve indoor air quality by reducing solvent odors  Prevent spills  Reduce electrical use  Reduce spent solvent by 80% by 01/2002  Reduce emissions by 90% by 05/2002  Max. of 2 /yr. by 2003  Reduce electricity use by 10% by 08/2002

Environmental Management Programme(s) (4.3.4) “The organization shall establish and maintain (a) programme(s) for achieving its objectives and targets. It shall include a) designation of responsibility for achieving objectives and targets at each relevant function and level of the organization; b) the means and time-frame by which they are to be achieved. If a project relates to new developments and new or modified activities, products, or services, programme(s) shall be amended where relevant to ensure that environmental management applies to such projects.

Ex: Objective and Target to Environmental Management Program  Policy: Improve the environmental quality of the workplace  Objective: Improve indoor air quality by reducing solvent odors  Target : Reduce solvent odors (VOC levels) by 90% by May  Environmental Mgmt. Program?

Ex.: Environmental Management Program  Plan: Switch to aqueous cleaning process  Action- Substitute water based cleaning process for vapor degreasing process  Responsibilities - Process Engineering  Schedule - Bench top trials - 2 months (date) Full scale pilot - 3 months (date) Implementation period - 1 month (date)  Resources needed - 1 FTE for 4 months - Est. Budget $12,000

Examples Setting Objectives and Targets: NSF Sample Procedure City of Charleston: Environmental Management Systems Improvement Program

Objectives and Targets  Divide into small groups  Work with someone you don’t know  Choose a significant environmental aspect from your facility’s list  Brainstorm possible objectives and targets for it  If you’re not sure what would work, you can set O&T’s to test some possibilities and choose one to pursue  Remember to include: what, how, who, when, and resources

Implementation and Operation (4.4)

 – Structure and Responsibility  – Training, Awareness, and Competence - Jan  – Communication – Jan  – Environmental management system documentation – Feb; John Burke, doc. types  – Document control – Feb  – Operational control – Jan  – Emergency preparedness and response – Feb

Structure and Responsibility (4.4.1) “Roles, responsibility and authorities shall be defined, documented and communicated...” “Management shall provide resources essential to the implementation and control of the EMS...” “The organization’s top management shall appoint (a) specific management representative(s) who, irrespective of other responsibilities, shall have defined roles, responsibilities and authority for a) ensuring that EMS requirements are established, implemented, and maintained in accordance with this std. b) reporting o the performance of the EMS to top management for review and as a basis for improvement of the EMS.”

Structure and Responsibility (4.4.1)  For example:  In your procedure for legal and other requirements, define who is responsible for what  Create a responsibility matrix – see handout  Include responsibility in document matrix – see Gastonia  Include responsibility in job descriptions

Environmental Management System Documentation (4.4.4) “The organization shall establish and maintain information, in paper or electronic form, to a) describe the core elements of the management system and their interaction; b) provide direction to related documentation Documentation requirements and document types: John Burke, DPPEA

Operational Control (4.4.6) “The organization shall identify those operations and activities that are associated with the identified significant aspects in line with its policy, objectives, and targets. The org. shall plan these activities, including maintenance, in order to ensure that they are carried out under specified conditions by a) est. and maint. documented procedures to cover situations where their absence could lead to deviations...; b) stipulating operating criteria in the procedures; c) est. and maint. procedures related to the identifiable significant environmental aspects of goods and servies used by the org. and communicating relevant procedures and req. to suppliers and contractors

Operational Control (4.4.6)  From your significant aspects, work backwards to the activities, products, or services that each relates to. For each of these, you will need to establish operational controls:  Procedures where needed  Operating criteria  Include the goods and services used by the organization, and communicate to suppliers and contractors

Operational Controls - Examples  Procedures for sampling, transportation and testing of samples; documents for sample identification or COC  Procedures for ensuring compliance – permits, required documentation, reporting requirements  Procedures for maintenance – how often, what should be done, disposal of waste resulting from maintenance procedures. Treatment systems, building system (HVAC), transportation/ fleet (oil changes, tires inflation, etc.)  Contractors- what are their requirements? How do you communicate these to them – contract, training of their workers

Operational Control – Exercise  Break into small groups  Using one of your procedures, determine if it:  Relates to a significant aspect  Determine if it:  Stipulates operating criteria?  Would prevent deviations from the policy, O&T’s?  Would prevent noncompliance (in policy) even during nonstandard conditions?  If not, what does it need to fulfill the requirements of the standard?

Homework Assignments  Brainstorm some potential Objectives and Targets with your EMS Team: What do you want to do first to improve your significant environmental aspects?  Define EMS representative  Define facility personnel structure  Begin defining roles and responsibilities (ongoing- document and communicate)  Look at existing documentation and determine what you need to develop for operational control (significant aspects only, where their absence could lead to deviations from the policy, objectives and targets). Begin developing or updating SOPs/SOIs.

If you are behind in this class  Contact your coach to begin working individually with them to catch up – it’s not too late!

Next Class: January 8, 2003, Charlotte Keep up the good work! Julie Woosley, NC DPPEA EMS Development Course for Government Agencies, Coordinator (919) phone/ (919) fax