Created by: PSY Office of C&IS

Objective:  The main portions of Microsoft Word 2007 will be presented in order to provide novice users with the ability to create and present professional looking documents.

The Ribbon:  Office Orb  Home  Page Layout  Insert  References  Review  View These are the menu tabs found on top when MS Word is opened up. We will be discussing these in depth:

Orb Menu  The Orb Menu allows to you to create new documents, open existing documents, save changes, and print your work. New: sets up a blank document (CTRL+N) Open: allows the user to retrieve a work-in-progress (CTRL+O) Close: shuts down a file when the user is done working with it Save: saves a file that has already been named (CTRL+S) Save As: permits the user to name a file and save it Print Preview: allows the user to see what the document will look like when printed (inside the print submenu) Print: allows the user to print the document (CTRL+P) ○ Also includes the options to choose the printer, number of copies to be printed, etc.

The Home tab  Used for general editing, searching, and formatting options  Contains oft-used features for ease of use

Home tab (cont’d)  Bullets and Numbering: Allows user to create a list or an outline of information Paragraph>Bullets / Numbering allows user to customize bullet type and numbering style By clicking on “define new bullet” on the bullets submenu, users can choose bullet to appear as a: ○ Font- change style ○ Picture- choose color ○ Character- change shape Bullets Numbering Multilevel List

Editing Text (Home tab)  Hold down the left mouse button and drag your cursor over the text you want to select. Go to the “Edit” section in the Home tab to select all of your text. Shortcut: Ctrl+A To select a certain phrase, go to the “Find” option in the “Edit” section. Shortcut: Ctrl+F To replace a certain portion of text with something else, choose the “Replace” option. Shortcut: Ctrl+H To go to a certain phrase within the document, choose the “Go To” option. Shortcut: Ctrl+G

Formatting Text (Home tab)  Bold Shortcuts ○ Capital B along in the “Font” section ○ CTRL+B The user can choose a shortcut prior to typing, or can block out a word or portion of the text and then choose the shortcut in order to provide emphasis to the text.

Formatting Text (cont’d):  Italics Shortcuts: ○ Italicized capital I in the “Font” section ○ CTRL+I ○ The user can choose a shortcut prior to typing, or can block out a word or portion of the text and then choose the shortcut in order to provide emphasis to the text. This is useful when preparing a bibliography or parenthetical notation, allowing the user to designate the title of a book/journal.

Formatting Text (cont’d):  Underline Shortcuts ○ Underlined capital U in the “Font” section ○ CTRL+U ○ The user can choose a shortcut prior to typing, or can block out a word or portion of the text and then choose the shortcut in order to provide emphasis to the text. This is useful when preparing a bibliography or parenthetical notation, allowing the user to designate the title of a book/journal.

Formatting Text (cont’d):  Fonts/Font Sizes The user can select the font and font size to be employed in the document. The accepted standard for a research document is a 12-point font, preferably Times New Roman (serif) or Arial (sans serif).

Editing Text (cont’d):  Cut, Copy, and Paste The Cut & Copy functions allow you to take a portion of text (or a picture, chart, or table) and move it within the document. They can be accessed from the clipboard section under the home tab, or by keyboard shortcuts. Cut: removes the selection from its original place to move it within the document. Shortcut: CTRL+X Copy: permits the user to make a copy of a portion of a text for use elsewhere. Shortcut: CTRL+C Paste: places the copied or cut text within the document. Shortcut: CTRL+V

Insert tab  Page number: places numbering on pages, location may be chosen  Picture: Clip Art: graphics located in the program From File: illustrations from files of photos located elsewhere on the computer Word Art: provides a variety of ways to display text artistically; usually good for titles and cover pages. Chart: insertion of charts and graphs in order to explain or support statements made in the document  Editing Headers and Footers to appear on various pages.  Inserting specialized characters like ✛, ಠ, ß, etc

Insert tab (cont’d)  The “Tables” section allows the user to design a table of information suitable for presentation within a paper.  The user can specify the table layout, content, and insertion point.

Insert tab (cont’d):  To insert a chart from excel: Simply select chart/graph from excel Home>Clipboard>Copy Click on MS Word where you wish to insert the chart/graph Home>Clipboard>Paste

Page Layout tab: Adjusting line spacing: Different professors/departments will ask for different page layouts. These include line spacing—single vs. double. The user will find an up arrow and a down arrow next to a group of horizontal lines. By clicking the down arrow to the right of this block, the user can select the appropriate line spacing for the text. This may be done prior to typing, or after blocking out a section of the document’s text.

Adding Indentation (Below the Ribbon and menus)  To choose location when inserting “tab”, use bottom adjuster  To choose location when “entering”, use top adjuster  To move top and bottom adjuster in sync, use block under bottom adjuster To move top and bottom at the same time To choose location when inserting “tab” To choose location inserting “return”

References tab  Add bibliography and manage multiple sources in multiple formats using the “Citations & Bibliography” section  Using “Manage Sources” will add / remove multiple authors and books to cite and keep track of for bibliographical purposes

References tab (cont’d)  Using the Insert Citation button will present options to cite highlighted text with sources that have been entered  Clicking bibliography brings up “works cited” and “bibliography” options

References tab (cont’d):  Inserting a “Table of Contents”: References>Table of Contents Click on the “Table of Contents” button Can choose many different types of formatting and how it is displayed

Review Tab  Spelling and Grammar: provides a spell check and analysis of grammatical structure. DO NOT consider your document complete until you have run this application. Costly mistakes can be avoided; thus raising the level of professionalism you present to your audience. Shortcuts: ○ F7

Review Tab (cont’d):  Language/Thesaurus: If the user finds that he/she has used a word too often, can’t find the right word to express an idea, or feels that another word would be better suited to the structure of a sentence, this feature will provide a list of appropriate synonyms/antonyms. Shortcut: Shift+F7

View Tab  Allows the user to change the way the page is presented on the screen  Adjust zooming ratio for how big the document as a whole is presented  Adding and removing shortcut toolbars  Hiding / showing rulers, gridlines, thumbnails, etc

View tab (cont’d):  The “Window” section allows user to view two documents at the same time  User can also switch from one document to another if it is already running without manually reopening it

Format tab :  Formatting pictures Can adjust: ○ Color: black and white, grayscale, washout, etc ○ Brightness ○ Contrast To crop picture, make sure the Picture toolbar appears on the top. Click on the crop icon

ANY QUESTIONS?