UAA Recruitment Process Incorporating UAKjobs Navigating UAA 2012 Kyle J. Miller, presenter

Overview Phases of a posting in UAKjobs Defining user accounts Resources available to you

Two Login Pages

Recruitment Phases in UAKjobs Posting Create a new posting Obtain approvals Screening Recruiting process w/UAKjobs HR approval stages Offer Faculty/Exceptional step placement Non-exceptional step/Promotion

Posting Phase 1.Identify the type of position you are recruiting for Create/Reclassify/Update or Review position description in UAKjobs (Staff) Have draft faculty workload prepared (Faculty) 2.Create the posting From PD (Staff) From template (Faculty) Use previous posting (useful for Non-PD positions) 3.Route posting through approvers, culminating with HR

Screening Phase Stage 1&2 – Minimum Q/Further Request to Interview - UAKjobs Stage 3a – 1st Interview Request to Interview (opt) - UAKjobs Stage 3b (opt) & 4 – 2 nd Interview/Reference Check Submit Candidate/Alternates - UAKjobs

Offer Phase Posting Status – Candidate/Alternates Approved, Supervisor to Begin Hiring Proposal Faculty/Exceptional Step – Two distinct stages Stage 1 occurs prior to an official offer Stage 2 occurs after offer is accepted Non-Exceptional Step/Promotion – Completed after offer is accepted – Promotion (see BOR Regulation B.5)

Faculty/Exceptional Step Stage 1 – Obtain Approval SupervisorApprover 1, 2, 3HR ConsultantChancellor Delegate Stage 2 – Finalize Offer SupervisorGrants/BudgetHR Consultant

Non-Exceptional Step/Promotion SupervisorGrants/BudgetHR Consultant

Accounts and Approvals

Who should have an account? NR/XR employees should have an Employee account at minimum to access their position Department Contacts; cost center clerks, admin assistants, and admin support for recruitments Approvers; such as supervisors, directors, faculty chairs, and deans (depending upon departmental structure)

Define Users Department Contact – Person responsible for attaching additional documents, updating applicant statuses, and updating posting statuses. – Usually the PPA/CCC Supervisor – Direct supervisor for the position (not a lead) – Faculty department chair (adjuncts) – Dean (faculty)

Define Users Approver 1, 2, 3 – Additional approvers beyond the Supervisor – Directors/Deans – Do NOT relist the Supervisor on this page Final Candidate(s) and Alternate(s) Approver – Last person beyond supervisor who must approve the candidate(s)/alternate(s) before submitting to HR.

Define Users Guest User – Posting specific account used by search committee members – Posting data and applicant materials are read-only – Cannot update statuses

Resources UAKjobs Training – Recruiting with UAKjobs – Online Labor Pools Your HR Consultant UAKjobs Coordinator – Kyle Miller