Microsoft® Exchange Online Technical Overview Name | Title | Microsoft Corporation

4/20/2017 2:55 AM Notes (hidden) This deck describes the upcoming Office 365 version of Exchange Online For an overview of today’s BPOS version of Exchange Online, use this deck: http://arsenalcontent/ContentDetail.aspx?ContentID=162838 For more detailed information about Exchange Online’s capabilities in Office 365, use these decks: Exchange Online Tech Deck - Advanced Security Exchange Online Tech Deck - Archiving and Discovery Exchange Online Tech Deck - Information Protection and Control Exchange Online Tech Deck - Management Exchange Online Tech Deck - Migration and Coexistence Exchange Online Tech Deck - Mobility with ActiveSync Exchange Online Tech Deck - Unified Messaging Please send feedback about this deck to jonorton@microsoft.com NEXT: Caveats © 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Caveats Dates and capabilities are subject to change Not all features are available during beta Some features may require add-on subscriptions Disclaimer This presentation contains preliminary information that may be changed substantially prior to final commercial release of the software described herein. The information contained in this presentation represents the current view of Microsoft Corporation on the issues discussed as of the date of the presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information presented after the date of the presentation. This presentation is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION. Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this presentation. Except as expressly provided in any written license agreement from Microsoft, the furnishing of this information does not give you any license to these patents, trademarks, copyrights, or other intellectual property. © 2010 Microsoft Corporation. All rights reserved.

Announcing Microsoft Office 365 BRINGING TOGETHER CLOUD VERSIONS OF OUR MOST TRUSTED COMMUNICATIONS AND COLLABORATION PRODUCTS WITH THE LATEST VERSION OF OUR DESKTOP SUITE FOR BUSINESSES OF ALL SIZES. 

Exchange Online in Office 365 Bringing the full power of Exchange to the cloud Hosted Service On-Premises Hybrid Provides latest capabilities of the Exchange platform Scales to meet the needs of the largest organizations Rich hybrid experience for smooth migration to cloud

The Benefits of Exchange Online Anywhere Access Protection and Compliance Visibility and Control Deployment Flexibility

Anywhere Access Business-class messaging Rich client access via Outlook Premium Web e-mail experience Support for a broad range of mobile devices Large mailbox sizes (25GB) Calendaring Email Contacts Tasks Company Directory Mobility Offline Access PCs Browsers Phones

Anywhere Access Outlook experience Gives your users a familiar, full-fidelity Outlook experience Supports Outlook 2010 features including Conversation view, MailTips, and Meeting Room Finder Conversation View in Outlook 2010 MailTips in Outlook 2010

Anywhere Access Outlook Web App experience IE, Firefox, and Safari support Enhanced search, filters, favorites Integrated IM and presence Side-by-side calendar view IM and presence integration with Lync Online or Lync Server

Anywhere Access Mobile messaging Seamless mobile access through Exchange ActiveSync Support for popular mobile devices Self-service remote device wipe Windows® Phone Apple Nokia Palm/HP

Anywhere Access Robust collaboration features Global address list and shared contacts Delegation (manage another user’s calendar) Shared mailboxes (e.g. sales@contoso.com) Restricted, moderated, and dynamic distribution groups Delegate access Global Address List Distribution groups

Anywhere Access Enterprise-class calendaring Calendar sharing and publishing Granular calendar permissions Resource mailboxes (conference rooms) Out of Office Multiple calendars Scheduling Assistant

Anywhere Access Hosted voicemail 4/20/2017 2:55 AM Anywhere Access Hosted voicemail Integrates with your on-premises phone system Removes the need to manage voicemail infrastructure Gives users a single inbox for email and voicemail Provides the latest features of Exchange Unified Messaging Inline player Voicemail preview Caller ID

Protection and Compliance Premium anti-spam and antivirus protection External E-mail High-accuracy spam filtering Multiple virus-scanning engines Included with Exchange Online subscription Admin center provides advanced policy rules and reporting

Protection and Compliance Native Exchange archiving Allows easy migration to a managed archive solution User experience for managing mailbox does not change Provides a way to centralize data currently stored in PST files Archive can be searched with familiar tools Archive appears alongside a user’s primary mailbox Content can be dragged from PSTs to the archive

Protection and Compliance Retention policies and legal hold Custom policies automatically delete or archive content Integrates with personal archive Legal hold policy captures user edits and deletions Policies apply to all e-mails within a folder by default User can select retention policy for a specific e-mail User can view expiration date

Protection and Compliance Multi-mailbox search Web-based search capabilities can be delegated to specialists Empowers legal and compliance staff to conduct e-discovery Search works across on-premises and online mailboxes Preview of search results Rich search criteria and targeting options Results stored in specialized mailbox

Protection and Compliance Transport rules If the message... Is from a member of the group ‘Executives’ And is sent to recipients that are 'Outside the organization' And contains the keyword ‘Merger’ Conditions Do the following... Redirect message to: arleneh@contoso.com Actions Exceptions Except if the message... Is sent to ‘shanek@contoso.com Structured like Inbox rules Apply to all messages sent inside and outside the organization Configured with simple Web-based GUI

Protection and Compliance Integration with IRM services AD RMS Server (On-premises) Exchange Online Key Import Exchange Online can be integrated with on-premises AD RMS This activates advanced Exchange 2010 IRM features, including: IRM in OWA, IRM search, and Protected Voicemail Transport Protection Rules and Outlook Protection Rules

Protection and Compliance Flexible mail routing Internet Outbound email Route outbound email through on-premises email server or other hosted service Allows use of third-party appliances for encryption and data leakage prevention (DLP) Messaging Server or Appliance

Visibility and Control Exchange Control Panel Powerful Web-based tool for managing your online environment Capabilities such as multi-mailbox search and group management can be delegated to non-IT users

Visibility and Control Remote PowerShell Allows scripting and automation of routine tasks Lets you update settings without calling support Gives you to access to raw data for reports New-DynamicDistributionGroup -Name "Florida Sales and Marketing" -IncludedRecipients MailboxUsers -ConditionalDepartment Sales, Marketing -ConditionalStateOrProvince Florida

Visibility and Control Role Based Access Control 4/20/2017 2:55 AM Visibility and Control Role Based Access Control Andy Ryan Systems Administrator Organization Management All employees Help Desk All employees in Europe Discovery Management All employees in the U.S. Multi-mailbox search Set legal hold Create users Edit retention policies Edit mobile security policies Create transport rules Manage dynamic distribution lists Configure UM Track messages Mobile device wipe View-only recipients Manage groups Donna Scott Compliance Officer Joanna Rybka Tier 1 Support (Europe) Delegate administrative tasks within IT and beyond Granular control over scope and permissions

Visibility and Control Auditing reports Export log data for long-term retention or custom reports Track mailbox access: delegates, shared mailboxes, etc. Track configuration changes: RBAC, settings, etc. Track delegate access and see which users have logged in to shared mailboxes Find out who changed configuration settings and administrative permissions Extract data in XML format for long-term storage or to build custom reports

Deployment Flexibility Exchange Web Services Flexible Works with Exchange Online Works with Exchange Server Works in hybrid environments Easy to Use .NET-based EWS Managed API 1.0 Full Visual Studio support Rich Functionality Create custom portals and applications Enhance line of business apps with calendar data and e-mail workflow

Deployment Flexibility Web-based Exchange and IMAP migration tools Free migration tools No software to install Migrate email, calendar, contacts and tasks from Exchange 2003, 2007, or 2010 Migrate email from all platforms that support IMAP Allows fast cutovers or staged migration

Deployment Flexibility Rich hybrid capabilities Add an Exchange 2010 server to your on-premises environment to enable smooth migration or extended coexistence Exchange 2010 SP1 “coexistence” server Exchange Server 2003 or 2007 Share free/busy data between cloud and on-premises users Migrate users to the cloud with native Exchange tools Preserves Outlook profile after migration (no OST re-sync) Easily move mailboxes back on-premises

Deployment Flexibility Kiosk Worker subscription Mailbox access via the regular version of Outlook Web App POP access 500 MB mailbox Same antivirus and anti-spam protections as regular subscription Low-cost offering for lightweight email users

Exchange Online Summary Anywhere Access PC, browser, and phone Large mailbox sizes Robust collaboration features Protection and Compliance Premium anti-spam and antivirus Native personal archive Retention policies and legal hold Visibility and Control Web-based management Remote PowerShell Role Based Access Controls Deployment Flexibility Powerful Web services API Comprehensive data migration tools Hybrid deployments with on-premises servers

APPENDIX

DEMO Demo Title Presenter

4/20/2017 2:55 AM © 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION. © 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Anywhere Access Hosted voicemail architecture Customer owns and maintains PBX and SBC/gateway on-premises Internet PSTN Exchange Online hosts Exchange UM services PBX and Office Phones Session Border Controller (SBC) at customer site connects PBX to Exchange Online Calls are securely routed from local PBX to hosted UM servers Integration with Lync Server 2010 also available

Deployment Flexibility Options for migration and coexistence IMAP migration Supports wide range of email platforms Email only (no calendar, contacts, or tasks) Exchange migration Good for fast, direct migrations No server required on-premises IMAP migration Exchange migration Coexistence Rich Coexistence Exchange 5.5 X Exchange 2000 Exchange 2003 Exchange 2007 Exchange 2010 Notes/Domino Groupwise Other Migration Coexistence with Exchange Allows a staged migration No server required on-premises Rich coexistence with Exchange Enables cross-premises calendaring, smooth migration, and easy off-boarding Coexistence Additional options available with tools from migration partners

Which Exchange Server Features Are Not Available in Exchange Online? Client Access Outlook 2003 support OWA login: public/private radio buttons Administration Automated PST import and export Provision users in multiple datacenters Multiple on-premises AD forests Resource forest topologies Directory Hierarchical address book Global Address List segmentation Compliance/ Archiving Exchange 2007-style Managed Folders GUI for creating Retention Policies Third-party add-ins for transport rules Voice mail Speech-enablement of directory and auto-attendant Applications MAPI/CDO access Server-side code, .dlls, transport agents Custom OWA themes, logos, add-ins Public folders Security S/MIME in OWA S/MIME certificate sync