Exchange Online

Objective Capabilities of Exchange Online How to migrate to Exchange Online Sign up for Office 365 BETA

 Outlook 2003*, 2007, 2010  Outlook Anywhere  Autodiscover  Outlook Web Access  Custom OWA URL  Entourage 2004*, 2008*, WS edition  POP Windows Mobile iPhone Other ActiveSync devices BlackBerry Enterprise Server (add-on) Remote device wipe Delegates (“send on behalf of”) Shared mailboxes (“send as”) Server-side forwarding Out of Office WebReady document viewing Conference rooms Resource booking attendant Conference room delegation Tasks  Personal contacts  Shared contacts  Personal distribution groups  Shared distribution groups  Global address list  Offline address book [not available]  Forefront Online Protection for Exchange (AS/AV)  Forefront for Exchange (AV)  Route inbound mail on-premises for filtering  Safe senders  Blocked senders  Forced TLS  S/MIME GUI for managing some features Exchange Personal Archive E-Discovery (Multi- Mailbox Search) Message Retention (Archive and Delete Policies) Message Retention (Legal Hold Policy) Compliance Auditing Transport rules Custom disclaimers S/MIME in OWA Speech-enablement of directory and auto- attendant Conversation view Ignore/move conversation MailTips Mail aggregation Shared nickname cache across OWA and mobile Message tracking (user self-service) Free-busy interop with on-premise Free/busy sharing with other orgs Share full calendar detail with other orgs Publish calendar for anonymous access Dynamic distribution groups Restricted distribution groups Moderated distribution groups Share personal contacts Contact info update (user self-service) Hosted voic (integration with PBX) Outlook Voice Access “Play on phone” button Missed call notifications Caller ID Company auto- attendant Self-service PIN reset Message waiting indicator Voic preview Call answering rules Protected voic Sign in using AD credentials Route outbound mail on-premise for filtering Multi-factor auth (smartcard, soft cert) Integration with on- premise RMS (for search, pre-licensing) RMS transport rules Journal decryption of RMS messages Outlook Protection Rules Client Access , Calendaring Contacts, Directory UM, FaxSecurity Compliance/ Archiving Applications/ Developer Administration  Journal to external archive  Journal to EHA PST import and export Provision users in multiple datacenters  Exchange Web Services (EWS)  EWS Managed API for.NET  SMTP relay MAPI/CDO access Custom code/dlls Transport agents Custom OWA themes, colors, add-ins Public folders  Web-based management  Active Directory sync  Bulk user activation  Deleted item recovery  Deleted mailbox recovery Remote PowerShell Role Based Access Controls (RBAC) Exchange Management Console (x-premise management) Enhanced migration tools No OST resync after migration Offboarding tools Support for orgs >30,000 users IMAP Customize ActiveSync security policies Full OWA support in Firefox/Safari IM and presence in OWA OWA side-by-side calendar view Mobile free/busy lookup Mobile reply status Mobile SMS sync Over-the-air update for Outlook mobile OWA login: public/ private radio buttons Exchange 2007-style Managed Folders Multi-mailbox search export to PST GUI for some features Hierarchical address book GAL segmentation Exchange Online : BPOS vs. Office 365  Outlook 2003*, 2007, 2010  Outlook Anywhere  Autodiscover  Outlook Web Access  Custom OWA URL  Entourage 2004*, 2008*, WS edition  POP Windows Mobile iPhone Other ActiveSync devices BlackBerry Enterprise Server (add-on) Remote device wipe Delegates (“send on behalf of”) Shared mailboxes (“send as”) Server-side forwarding Out of Office WebReady document viewing Conference rooms Resource booking attendant Conference room delegation Tasks  Personal contacts  Shared contacts  Personal distribution groups  Shared distribution groups  Global address list  Offline address book [not available]  Forefront Online Protection for Exchange (AS/AV)  Forefront for Exchange (AV)  Route inbound mail on-premise for filtering  Safe senders  Blocked senders  Forced TLS  S/MIME

Exchange Online - What’s Not Available? Speech-enablement of directory and auto-attendant S/MIME in Outlook Web App S/MIME certificate synchronization MAPI/CDO access Server-side code,.dlls, transport agents Custom Outlook Web App themes, logos, add-ins Public folders Hierarchical address book Global Address List segmentation Outlook 2003 support Outlook Web App login: public/private buttons Blackberry application push; advanced settings.pst file import and export Provisioning of users in multiple data centers Multiple on-premise Active Directory forests Resource forest topologies Managed folders similar to those in Exchange 2007 Graphical user interface for creating retention policies Multi-mailbox search: export to.pst files Third-party add-ins for transport rules

95% of workers have used technology they purchased themselves for work -IDC 2011 Consumerisation of IT

Anywhere Access Business-Class Messaging Rich client access via Outlook Premium web experience via OWA Support for a broad range of mobile devices Large mailbox sizes (25GB) PCsPhonesBrowsers

Anywhere Access Mobile Messaging

Exchange Online Outlook Web App (OWA)

Online Exchange UM Architecture SIP/TLS/SRTP Acme Packet Net-Net 4500 in HA config: at least 1 per datacenter Edge server pool is operated by Lync Online

High-accuracy spam filtering Multiple virus-scanning engines Included with Exchange Online subscription Admin center provides advanced policy rules and reporting External Protection and Compliance Premium Anti-Spam and Antivirus Protection

Exchange Online Exchange Control Panel (ECP)

Protection and Compliance Native Exchange Archiving Allows easy migration to a managed archive solution User experience for managing mailbox does not change Provides a way to centralised data currently stored in.pst files

Protection and Compliance Retention Policies and Legal Hold Custom policies automatically delete or archive content Integrates with personal archive Legal hold policy captures user edits and deletions

Protection and Compliance Multi-Mailbox Search Web-based search capabilities can be delegated to specialists Empowers legal and compliance staff to conduct e-discovery Search works across on-premise and Exchange Online mailboxes

Exchange Online Multi-Mailbox Search

Visibility and Control Role Based Access Control Delegate administrative tasks within IT and beyond Granular control over scope and permissions

Protection and Compliance Transport Rules Structured like inbox rules Apply to all messages sent inside and outside the organization Configured with simple Web-based GUI Conditions Actions Exceptions

The Tools Exchange Management Console “Microsoft Online Portal” Exchange Management Shell Exchange Control Panel 21 | Microsoft Confidential

Exchange Online Remote PowerShell and EMC

Exchange Online Migration

Cutover Exchange 31 Courier-IMAP, Cyrus, Dovecot anything IMAP

Cutover Exchange 32 <= 1k mailboxes <= 50k object count Enable Outlook Anywhere (RPC/HTTP) on source server ~150 to ~250 User Organisation ~2 Weeks for Planning and Migration

Staged Exchange 33

34 Staged Exchange

35 Staged Exchange

Uses Directory Sync (DirSync) Enable Outlook Anywhere (RPC/HTTP) on source server Staged Exchange Up to ~5000 Users ~4 Weeks for Planning and Migration

Exchange Online Migration Demo

Lync Server Lync Server Online On-prem Exchange/ SharePoint Exchange/ SharePoint Lync Online Lync Online Exchange/ SharePoint Online Exchange/ SharePoint Online On-premise \ cloud coexistence

Rich Coexistence Staged Migration vs. Hybrid feature-set FeatureStagedRich Mail routing between on-premise and cloud (recipients on either side) Mail routing with shared namespace (if desired) on both sides Unified GAL Free/Busy and calendar sharing cross-premise Mailtips, messaging tracking, and mailbox search work cross-premise OWA Redirection cross-premise (single OWA URL for both on-premise and cloud) Exchange Online Archive Exchange Management Console used to manage cross-premise relationship & mailbox migrations Native mailbox move supports both onboarding and offboarding No outlook reconfiguration or OST resync required after mailbox migration Online Mailbox Move allows users to start logged into their mailbox while it is being moved to the cloud Secure Mail ensure s cross-premise are encrypted, and the internal auth headers are preserved Centralised mailflow control, ensures that all routes inbound/outbound via On premise Exchange Sharing Secure Transport Mailbox Move

Hybrid Server Roles 2 Required Server Roles: Office 365 Directory Sync Exchange Server 2010 SP1 CAS/HUB/MBX* Mailbox Move

is forwarded to Shared SMTP Namespace from to

Exchange Deployment Assistant Currently supports hybrid configuration with Exchange Server 2003 Exchange Server 2007 content in technical review for GA Exchange Server 2010 SP1 support before GA

Hybrid Exchange Migration Administrator uses EMC on-premise tool to manage mailbox moves and other administrative cross-premise tasks – Note: There is no requirement to move mailboxes on-premise to an Exchange Server 2010 server prior to moving them to the cloud Dirsync keeps GAL in sync as mailboxes are moved

Exchange Online Subscriptions FeatureKioskPlan 1Plan 2 Mailbox Size500 MB25 GB*Unlimited** Microsoft Outlook ® Web App Premium Yes POPYes IMAPNoYes Microsoft ® Outlook Anywhere NoYes Microsoft Exchange ActiveSync ® NoYes Exchange Web Services No***Yes Inbox RulesNoYes Delegate AccessNoYes * 25 GB of storage apportioned across the user’s primary mailbox and personal archive. ** 25 GB of storage in the user’s primary mailbox, plus unlimited storage in the user’s personal archive. *** Direct access to Kiosk user mailboxes via Exchange Web Services is not permitted. However, line-of-business applications can use Exchange Web Services impersonation to access Kiosk user mailboxes.

Exchange Online Subscriptions (Cont) FeatureKioskPlan 1Plan 2 Instant Messaging Interoperability in Outlook Web App NoYes (requires Microsoft Lync™ Online or Microsoft Lync Server 2010 on premise) Yes (requires Lync Online or Lync Server 2010 on premise) SMS NotificationsNoYes Personal ArchiveNoYes Voice MailNo Yes Legal HoldNo Yes

Take Away Community Website: Blogs and Forums Office 365 Deployment Guide – Office 365 Deployment Tool – Exchange Deployment Assistant – gb/exdeploy2010/default.aspx#DeploymentCheckList/gg507575/coexist gb/exdeploy2010/default.aspx#DeploymentCheckList/gg507575/coexist Service Descriptions And of course Sign Up for the BETA..!

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