Going Paperless at Rabies Clinics Chris Crawford, Ph.D. Water Resources Specialist Cattaraugus County Health Department

Eric’s Brain – 8/2010 Rabies Vaccination ? Dog Licensing? Dog Bite Investigations? Information Technology? Operational Efficiency? I sense an opportunity. Let’s Investigate Shrinking Budgets ?

Driving Factors 8/2010 Program Efficiencies -Manual forms / certificates -Data retrieval / search Changes in Ag. & Mkts. Law (January, 1, 2011) -Chapter 59 -Animal Population Control Program Surcharge sent to state, unless county plan -Dog Licensing Law Changes 100% of revenue to municipality -Elimination of NYS Dog Licensing System

What’s being done? Madison County Health Department -Microsoft Access based vaccination database Municipalities -NYS Dog Licensing System going dark -Proprietary software -CCHD survey

CCHD Municipal Survey 95% Wireless Access State DLS Entry 50% use private software 50% Dog census 65% unprepared 60% want database

Database Basics (Access) Tables to store your data. Queries to find and retrieve just the data that you want. Forms to view, add, and update data in tables. Reports to analyze or print data in a specific layout. Macro is a tool that allows you to automate tasks and add functionality to your forms, reports, and controls.

Database Model -MCHD Look up Tables ‘Old Data’ Clinic Table – Meat

Same Dog – Two shots Same owner – multiple animals / multiple shots Unit = Vaccination Shot!

Lookup Tables “Many-to- one” relationship

Functionality Searches - by Owner Name - by Owner Address - by Tag. No. Reports - Clinic Detail / Summary - Animal Count - Certificates Maintenance - Reference Information - Owner Information

Identified Issues Current Address Only Dog History (change owner / names) Limited audience (Rabies – Health Department) -Single stakeholder group Dog History (change owner / names)

NYS A&M End of Dog Licensing New York State Dog Licensing System - Database -Went dark Jan. 1 st, No/little training -Very comprehensive -Web based database application -Mixed reviews -Not fully utilized

DLS Development - Stakeholders CCHD - Rabies Vaccination CCHD - Sanitarians Municipal- Dog Control Officers Municipal - Clerks Veterinarians SPCAs, Other animal groups Raw Data Processed Information

Basic Unit - License

Owner / Address Module Dog Module License Module Transaction Module Fee / Payment Module Municipality Module Dog Control Module County Module Vaccination Module

Modular Access Different Users -Permissions -Functions -Entry - Results CCHD - Rabies Vaccination CCHD - Sanitarians Municipal- Dog Control Officers Municipal - Clerks Veterinarian SPCAs, Other animal groups

Web - Based Multi-user access phpMyAdmin -Open source My SQL database administrator -Database (Tables, Queries) Drupal -Open source Content Management System - Interface (Forms, Reports, Macros)

Functionality Create -New License -New Vaccination

Edit -Dog info -License info -Vaccination -Address Functionality

Search / Find -Dog name -License # -Owner -Vaccination / Tag Functionality

Queries / Reports -Renewals -Delinquent -Custom (Planned) -Summary (Planned) Functionality

Printable Reports -Renewals -Rabies Certs. Functionality

Automated forms / labels (Planned) User driven Web GIS integration (Planned) Maintenance (Planned) -Look-up tables -Permissions -Import utilities Functionality

Database Comparison MCHD – Vaccination DB -Microsoft Access -Network / stand-alone -Limited users (Health Dept.) -Simple data model -Easy maintenance -Easy administration -Little training CCHD – DLS -myPhp -web based -multiple users (permissions) -Complex data model -Ongoing maintenance -Ongoing administration -More training

Thanks to Madison County Health Department Geoff Snyder & IT Staff Jeremy KnabPaul Frey Catt. Co. WebmasterGIS Coordinator

Questions? Chris Crawford Catt. Co. Water Resource Specialist

NYS DATA MODEL - OMG! Modular Many potential users / data providers Lots of LUTs Vaccination_tag_id