Learning Objectives Discuss Job Requirements Explain Job Descriptions List Factors in Job Design

Job Group of Related Activities and Duties Many Jobs Within an Organization Many Employees do a Certain Type of Job Facilitate the Organization's Goals

Specific Position Duties Responsibilities One Employer Per Position

Position - The different duties and responsibilities performed by only one employee.

Job Requirements Duties Tasks Responsibilities

Job Description - Statement of the tasks, duties, and responsibilities of a job to be performed.

Job Specification - Statement of the needed knowledge, skills, and abilities of the person who is to perform the job.

Class Project: Write a Job Description Job Identification (Facts) Job Statement - Major Duties Job Duties and Responsibilities Job Specification

The Job Title Defines Duties Indicate Level Within Organization (junior, etc.) Qualifiers on Same Job (I, II, III, etc.)

Job Identification Section Department Reporting Relationship Date of Last Review Classification Level

Job Duties Each Task Define Start with a Verb Rank in Order of Importance Usually to 3 line Statements See Examples

Characteristics of Job Descriptions No set format Basic Parts (Title, ID, Duties, Specifications) Qualifications, Separate Section

Qualities of a Good Job Description Direct Statements Terse Direct Begin Statements with Verbs Maintains Supervises Performs Umbrella Statement: "Other duties as assigned" l Simple l Concise l Coordinates l Operates l Directs

Key Elements of the Job Description JOB TITLE Ideally three words or less Non-sexist Indicates job duties and organizational level STATEMENT OF THE JOB Distinguishes job from all other jobs ESSENTIAL FUNCTIONS (JOB DUTIES) Listed in the order of importance or time required Indicate: –weight or value of the duties –results to be accomplished Start phrases with active verbs; subject implied

Job Analysis - Process of obtaining information about jobs determining what the duties, tasks, or activities of jobs are.

Sources of Data Employee Supervisor HRM Job Analyst careeronestop.org

Methods of Collecting Data Interviews Questionnaires Observations Past Records Standardized Descriptions (DOT) Job Diaries Websites

Job Data Tasks Performance Standards Responsibilities Knowledge Required Skills Required Experience Needed Job Context (Relationship) Duties Equipment Used

Determining Job Requirements Determining job requirements What the employee does How the employee does it Why the employee does it Employee orientation Employee instruction Disciplinary action Recruitment Selection Development Nature of:Basis for: JOB ANALYSIS Summary statement of the job List of essential functions of the job JOB DESCRIPTION Personal qualifications required in terms of: – Skills – Education – Experience JOB SPECIFICATION

Job Specifications Skill Requirement Physical Demands Social Skills Education Level Personal Qualities Interests

Dictionary of Occupational Titles (DOT) U.S. Employment Service “Comprehensive Descriptions of 20,000+ Jobs” careeronestop.org