1 Hyperion HCP Human Capital Planning Budget FY2015

2 Agenda »What is HCP? »Structure of the Hyperion application »Why position budgeting? »The HCP highlights or key concepts »HCP next steps

3 What is HCP?  Human Capital Planning is an integrated detailed budgeting and planning application for employee and position compensation.  Data pulled by Finance department and not HR home department.  What are the goals of implementing HCP:  Provide the ability to budget by position.  Deliver management information for strategic and tactical analysis, such as budget variance reporting.  Provide value to the end-users doing the work. This includes trending analysis, and the ability to line up HR data with Budget and Actuals.

4 Why Position Budgeting?  70% of expenditures is in employee compensation, but the University does not have sufficient planning and analysis tools to budget and manage those expenditures.  Collect and provide information by position sufficient to manage personnel costs.  To know who was paid, but not budgeted.  To know who was budgeted, but not paid.  It is not intended to budget to the penny!

5 Why HCP?  Reduce the disparate planning processes (e.g. Access database, excel spreadsheets, etc.) in use today by using a standardized budget system populated with production data resulting in a significant reduction in data entry or dual data entry throughout the budget planning process.  Provide flexible, management level reporting with multi- year trend analysis.  Provide flexibility for “what if” analysis and other planning activities while reducing reliance on side systems.  Provide ability to plan for continuing general revenue budget and self-generated funds.

6 Hyperion Applications  Hyperion is comprised of 3 separate applications:  FIN  HCP  LRP (Long-Range Planning; used on MU Campus)  The implementation of the Hyperion software suite is a part of the COMPASS program.  Hyperion HCP is part of the Hyperion Planning application.

7 Data Flow for Human Capital Planning Budget Development

8 What are the sources of HCP data?  Seeded data in HCP come from the Job Earnings Distribution (JED) data on a specific date.  JED is used in Human Resources processing to indicate how someone will be paid, and provides a starting point for budgeting.  Selecting the best date for seeding is a bit of an art. Seed too early, and you miss key data. Seed to late and you shorten your planning window.  Changes after JED date that impact budget will have to be manually entered.

9 HCP Highlights and Key Concepts  Prepare budget by detailed positions.  Details of salary and benefits in HCP are summarized and pushed back into FIN.  Benefits are calculated for you using the flat rate  FICA caps have been taken into consideration  Additional Earnings  Pooled positions have been created to speed budget and give more flexibility for your department

10 HCP Highlights or Key Concepts  11 Pooled positions will be pre-loaded as “vacant” for all departments. › Adjunct Temp Faculty Pool › Call Pay Pool › Event Staff Pool › GTA/GRA Pool › Overtime Pool › Part Time Pool › Salary Reserve Pool › Shift Differential Pool › Student Employees Pool › Summer Pay Pool › Other Academic Non-Faculty Pool

11 Future plans for HCP  HCP may feed HR data in the future, but that isn’t part of the functionality at this time.  When fully implemented, HCP may tie in with the ASIA process.  HCP data will provide data for strategic, management and tactical reporting for analysis on all campuses.

12 What’s next?  The first step for HCP Go-Live is training.  Expect s and information about:  Computer lab training sessions.  What data, reports and other information about your department to bring to training.  Sign on information prior to training to verify your security access.  Open lab times with help from your campus budget office to complete your budget planning processes.

13 Any Questions?