RIDE FOR HAITI CARE is an independent, non-profit organization that is responsible for organizing fundraising events for a variety of different charities. NEED MORE OF A DESCRIPTION HERE

On January 12, 2010, Haiti experienced a devastating earthquake, leaving 1,000,000 homeless and thousands of people dead. On July 24 th, 2011, C.A.R.E. will be hosting the Ride for Haiti event to raise funds for earthquake ravaged Haiti.

Project Charter Scope Statement Work Breakdown Structure Activity List & Duration Cost Management Resource Management Quality Management Communication Management Risk Management Questions Introduction of Project RIDE FOR HAITI

Introduction RIDE FOR HAITI MemberResponsibility Ashley GravelleEvent Manager Elizabeth GreenEntertainment Coordinator Rob JanesDonation & Marketing Coordinator Colleen HolderLocation Coordinator “CARE has a longstanding history of working as a team to reduce costs, manage scope and improve the quality of the overall event. Time has never been a concern for CARE.” -PMI I thought a fake quote would be good here – not sure if you agree so we can take it out if need be. It obviously needs to be beefed up. Anyone up for the task??

Project Charter RIDE FOR HAITI Race Day Budget Participating Sponsors Objectives Success Criteria July 30 th, 2011 $75,000 Scotia Bank, Nestle, LCBO, Habro, Raleigh Bikes & Maple Records Raise funds by hosting a Bike-a-Thon Use funds to develop new infrastructure in Haiti Meet deadline and budget requirements Raise $50,000 to $250,000 for Rebuilding Haiti

Scope Statement RIDE FOR HAITI Project Justification Product Characteristics Product User Acceptance Criteria Since the earthquake in Haiti, over 3,000,000 people have been affected by not having access to clean water, causing cholera, death and malnutrition. By holding the CARE Ride for Haiti fundraiser, we can donate all monies to Rebuilding Haiti. Rebuilding Haiti will use the money to drill for clean water in the country, which will assist citizens in achieving good health. Good Works Marketing Attendance Bike Ride Event Manager (1)Fundraiser held in July, 2011 (2)Project must come in under budget  Maximum of $120,000 (3)Fundraising total should exceed $50,000

Work Breakdown Structure (WBS) RIDE FOR HAITI Ride for Haiti Project Planning Insurance Location Permits Emergency Services Budget Sponsors Volunteer Coordination Event Preparation Funding Sponsors Participants Buskers Insurance Coverage Permits Emergency Services Volunteer Management Recruit Volunteers Train Volunteers Assign Responsibilities Donation Management Collect Donations Establish Participant Donation Management Store Donations Marketing New Media T-Shirts Event Day Set Up Collect Donations Close Up Project Closing Evaluate Success Write Summary Report Provide donation money to Rebuilding Haiti

Activity List & Duration– Project Planning RIDE FOR HAITI Name DurationDate Range Project Planning 35 days From 12/3/10 - 1/20/11 Insurance Coverage 5 days From 12/24/ /30/10 Location 10 days From 12/3/ /16/10 Permits 10 days From 12/24/10 - 1/6/11 Arrangements with EMS 10 days From 12/24/10 - 1/6/11 Budget 10 days From 1/7/11 - 1/20/11 Sponsors 10 days From 12/24/10 -1/6/11 Plan to Manage the Day 10 days From 12/3/10 -12/16/10 Volunteer Coordination 10 days From 12/24/10 -1/6/11 Sponsors 11 days From 1/21/11 -2/4/11 C.A.R.E. Ride for Haiti 171 daysBeginning 12/3/10 until 7/29/11

Activity List & Duration– Event Preparation RIDE FOR HAITI Name DurationDate Range Event Preparation 100 daysFrom 1/21/11 - 6/09/11 Create materials for 1 dayFrom 1/21/11 -1/21/11 approaching Sponsors Obtain support 10 days From 1/24/11 - 2/4/11 Create Sponsor Management Plan 5 days From 1/31/11 - 2/4/11 Funding 11 days From 2/7/11 - 2/21/11 Obtain all funding 0 days From 2/21/11 -2/21/11 Bike-a-thon Participants100 days From 1/21/11- 6/9/11 Buskers100 days From 1/21/11-6/9/11 Insurance Coverage 10 days From 2/22/11- 3/7/11 Permits 15 days From 2/22/11 -3/14/11 C.A.R.E. Ride for Haiti 171 daysBeginning 12/3/10 until 7/29/11

Activity List & Duration– Volunteer Management RIDE FOR HAITI Name DurationDate Range Volunteer Management 109 daysFrom 1/21/11 - 6/22/11 Recruit Volunteers 80 daysFrom 2/4/11 - 5/26/11 Volunteer Recruitment Target 0 days From 3/31/11 - 3/31/11 Create training/info program 10 days From 1/21/11 - 2/3/11 Training Volunteers 81 days From 3/2/11 - 6/22/11 C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11 Donation Management 125 daysFrom 1/21/11 - 7/14/11 Assign and coordinate 80 daysFrom 2/4/11 - 5/26/11 Collect Donations120 daysFrom 1/28/11 - 7/14/11 Establish Participant 5 daysFrom 1/21/11 - 1/27/11 Donation target 0 daysFrom 4/21/11 - 4/21/11 Donation Storage120 daysFrom 1/28/11 - 7/14/11 Activity List & Duration– Donation Management Name DurationDate Range

Activity List & Duration– Donation Management RIDE FOR HAITI Name DurationDate Range Donation Management 125 daysFrom 1/21/11 - 7/14/11 Assign and coordinate 80 daysFrom 2/4/11 - 5/26/11 Collect Donations120 daysFrom 1/28/11 - 7/14/11 Establish Participant 5 daysFrom 1/21/11 - 1/27/11 Donation target 0 daysFrom 4/21/11 - 4/21/11 Donation Storage120 daysFrom 1/28/11 - 7/14/11 C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

Activity List & Duration– Marketing RIDE FOR HAITI Name DurationDate Range Marketing 109 daysFrom 2/22/11 - 7/22/11 Facebook109 daysFrom 2/22/11 7/22/11 Create Facebook Page 5 days From 2/22/11 -2/28/11 Maintain Facebook Page 104 days From 3/1/11 -7/22/11 Facebook Friends target 0 days From 5/9/11 5/9/11 Shirts104 days From 3/1/11 -7/22/11 Design and make T-Shirts 14 days From 3/1/11 -3/18/11 Sell T-Shirts to participants 90 days From 3/21/11 -7/22/11 and volunteers at cost Coordinate promotion materials 100 days From 3/1/11 -7/18/11 C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

Activity List & Duration– Event Day RIDE FOR HAITI Name DurationDate Range Event Day 1 dayFrom 7/24/11 - 7/24/11 Setup1 dayFrom 7/24/11 - 7/24/11 Ride-a-thon1 day From 7/24/11 - 7/24/11 Collect Donations1 day From 7/24/11 - 7/24/11 Cleanup1 day From 7/24/11 - 7/24/11 C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11 Activity List & Duration– Project Closing Name DurationDate Range Project Closing 5 daysFrom 7/25/11 - 7/29/11 Evaluate Success 2 days From 7/25/11 - 7/26/11 Write Summary 2 days From 7/27/11 - 7/28/11 Provide Donation Money 1 day From 7/29/11 - 7/29/11 Contingency Reserve170.5 days From 12/3/10 - 7/29/11

Cost Management RIDE FOR HAITI Name Type Max Units Standard Rate Cost Per Use Event Manager Work100% $20.00/h0 Volunteers Work100% $0.00/h0 Police Officers Material $ Firefighters Material $ Massage Therapist Work100% $12.00/h0 Location Manager Work100% $12.00/h0 Volunteer Coordinator Work100% $15.00/h0 Entertainment Coordinator Work100% $12.00/h0 Donation Manager Work100% $12.00/h0

Cost Management RIDE FOR HAITI Name Type Max Units Standard Rate Cost Per Use MarketingWork100% $12.00/h 0 T-shirt CompanyMaterial$0.000 Bike-a-thon ManagerWork 100%$12.00/h0 PermitsMaterial$1, InsuranceMaterial$ Firefighter OfficeMaterial$0.000 Police OfficeMaterial$0.000 Event Manager Work 100%$20.00/h0 on weekends Entertainment Work 100% $12.00/h0 Coordinator on weekends Volunteer Coordinator Work 100%$15.00/h0 on weekends

Resource Management RIDE FOR HAITI

Quality Management RIDE FOR HAITI

Communication Management RIDE FOR HAITI COMMUNICATIONS MATRIX The following table identifies the communications requirements for this project. Communication Type Objective of CommunicationMediumFrequenc y AudienceOwnerDeliverable Kickoff Meeting Introduce the CARE Ride For Haiti project team and the project. Review project objectives and management approach. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Meeting Minutes Project Team Meetings Review status of the CARE Ride For Haiti project with the team. Face to Face Conference Call Weekly Project Team Project Manager Agenda Meeting Minutes Monthly Project Status Meetings Report on the status of the project to management. Face to Face Conference Call Monthly Stakeholders Project Sponsor Project Manager Agenda Meeting Minutes Monthly updates to riders Updates on the event and next steps. Facebook page Twitter Weekly Customers Marketing Coordinator Event Coordinator Newsletter Twitter Updates Facebook page Updates Project Status Reports Report the status of the project including activities, progress, costs and issues. Monthly Project Sponsor Project Team Stakeholders Project Manager Project Status Report

Risk Management RIDE FOR HAITI

GANTT Chart RIDE FOR HAITI

Questions RIDE FOR HAITI Address Here Phone Number Here CARE Address Here Phone Number Here Rebuilding Haiti For additional information on CARE, please visit: 1 (888) 678-CARE (2273)