January 2005 ETHICS, COMPLIANCE & CORRUPTION PREVENTION correctional services Department of Correctional Services REPUBLIC OF SOUTH AFRICA Creating an ethical & secure correctional system together - Zero tolerance of fraud & corruption June 2005

Context of presentation 1st decade of democracy - contested transformation of Correctional Services - weaknesses in internal control / compliance, ethics & corruption prevention Purpose of correctional system - Act 111 of to contribute to maintaining & protecting just, peaceful & safe society by … promoting social responsibility & human development of all prisoners & persons subject to community corrections. Members without ethics, discipline, & diligence cannot present & conduct themselves as public servants or rehabilitators.

Corruption in correctional systems Tendency towards corruption is inherent in all correctional systems - mitigate against trend – White Paper direction: Management style, day to day conduct of members, compliance with policies & procedures, organisational culture Building ethical, compliant & corruption-free correctional system is not single year project; nor merely intervention; must be integral to all DCS operations & service delivery – Area Commissioners are key to delivery Concerted compliance & ethical interventions over past four or five years to improve ethical & clean correctional environment; Role of Area Commissioners and Heads of Correctional Centres is key – corruption prevention and ethical environment

Good Governance Section 195 of Constitution - Sets out “basic values & principles governing public administration”, Administration of Justice Act AJA gives effect to constitutionally defined right to just administrative action:   Rules & guidelines to follow when making decisions which affect person negatively   Requires one to inform people about right to review or appeal & reasons   Requires one to give reasons for their decisions &   Gives public right to challenge decisions in court – judicial review Legislative framework specifically on corruption/fraud- Prevention & Combating of Corruption Activities Act 2004; Protected Disclosures Act, 2000;

Good Governance Commissioner as HoD responsible for:   Good Governance within Department – internal control & compliance with all policy and procedure   Service Evaluation against clearly defined Service Delivery Indicators – M & E on integrated info system   Anti-Corruption & Anti Fraud Strategy based on prevention, investigation & Internal & external sanction where appropriate;   Compliance with PFMA throughout DCS;   Ensure that DCS & members function on basis of clear Code of Conduct, professional ethics, clear disciplinary code & procedures.

National Anti-Corruption Summit Resolutions Corruption as obstacle to development President’s call to unite in fight against corruption & recommit to cause Progress on resolutions of first anti-corruption summit - still number of challenges SA legal framework to fully comply with UN, AU, SADC conventions re corruption Resolutions:   Ethics, Awareness & Prevention   Combating Corruption   Oversight, Transparency & Accountability   Work of National Anti-Corruption Forum

Strategic Plan 2005/6 Key Departmental Objective: To ensure effective internal provision of legal support & measures aimed at eradication of Corruption with view to improved ethics management & enhanced corporate culture Enhance measures of corruption prevention, investigation & sanctioning with view to improved ethics management & enhanced corporate culture Conduct annual trend analysis on corruption, fraud & maladministration to improve management of following;  Effective & efficient investigation, prosecution & sanctioning  Provision of relevant ethics training & capacity building  Effective & efficient delivery on & updating of Integrity Testing & Vetting Plan

DCS Anti-Corruption Strategy ANTI- CORRUPTION AWARENSS RISK MANAGEMENT INTERNAL AUDIT PHYSICAL & INFO SECURITY FRAUD DETECTION CORRUPTION TREND ANALYSIS INVESTIGATE DISCIPLINARY CODE & PROCEDURE SYSTEMS, POLICY, PROCEDURE INTERNAL CONTROLS INTEGRITY TESTING WHISTLE BLOWING POLICY OBLIGATION TO REPORT CORRUPTION CODE OF CONDUCT ETHICS TRAINING COMM STRATEGY

National Reporting 2004 REGIONTHEFTCORRUPTIONDISHONESTFRAUD Eastern Cape13521 Free State /N Cape12656 Gauteng KZN51545 L,M,N Western Cape91122 GRAND TOTAL Whistle blowing aims to increase reporting rate in 2005 Anti-corruption strategy aims to eradicate corruption

Area Commissioner’s contribution Ensure regular presentations & formal training - better understanding of manifestations of fraud & corruption, & ethics Develop poster campaign for all stakeholders - DCS zero tolerance of corruption & fraud – expect ethics & integrity from all stakeholders Information flow re successes for inclusion in internal & external communication - aimed at all stakeholders Popularise Code of Conduct to all employees & stakeholders Enable Communication to publicise names of people found guilty of fraud & corruption & results of disciplinary action Plan annual Anti-Corruption summits Change organisational culture to sound & clear administration Training in policies, directives, procedures, duty sheets & job descriptions Enhance decision making & internal control

DCS Anti-Corruption Strategy ANTI- CORRUPTION AWARENSS RISK MANAGEMENT INTERNAL AUDIT PHYSICAL & INFO SECURITY FRAUD DETECTION CORRUPTION TREND ANALYSIS INVESTIGATE DISCIPLINARY CODE & PROCEDURE SYSTEMS, POLICY, PROCEDURE INTERNAL CONTROLS INTEGRITY TESTING WHISTLE BLOWING POLICY OBLIGATION TO REPORT CORRUPTION CODE OF CONDUCT ETHICS TRAINING COMM STRATEGY

correctional services Department of Correctional Services REPUBLIC OF SOUTH AFRICA Join Correctional Services in breaking cycle of crime through corrections & rehabilitation Thank you Building caring correctional system that truly belongs to all