Information Roles in Disaster Management Day 2 July 19, – 1400 CT Robin Featherstone, MLIS Liaison Librarian (Medicine) Life Sciences Library, McGill University Course materials: / /

Monitoring Disaster Literature

PubMed RSS Search Feed General Disaster Medicine Journals ((((("prehospital and disaster medicine"[Journal] OR "american journal of disaster medicine"[Journal]) OR "disaster management response dmr an official publication of the emergency nurses association"[Journal]) OR "disaster medicine and public health preparedness"[Journal]) OR "disasters"[Journal]) OR "biosecurity and bioterrorism biodefense strategy, practice, and science"[Journal]) OR "journal of business continuity emergency planning"[Journal]

PubMed Search Alerts Bioterrorism bioterrorism[mesh] OR bioterror[title] OR bioterrorist*[title] OR bioterrorism[title] OR biowarfare[title] OR biodefence[title] OR biosecurity[title] OR "biological warfare"[mesh] OR "biological warfare"[title] OR "biological weapon*"[title]

PubMed Search Alerts 2 University safety ((((((((disaster planning[MeSH Terms])) OR ("disease outbreaks/prevention and control"[MeSH Terms])) OR ("Risk Management/methods"[Mesh:noexp] OR "Risk Management/organization and administration"[Mesh:noexp])) OR (disasters[MeSH Terms])) OR (emergencies[MeSH Terms])) OR (((((((((disaster*[Title/Abstract]) OR "emergency plan"[Title/Abstract]) OR "emergency planning"[Title/Abstract]) OR "emergency response"[Title/Abstract]) OR "emergency preparedness"[Title/Abstract]) OR "security service"[Title/Abstract]) OR "security services"[Title/Abstract]) OR "campus security"[Title/Abstract]) OR "campus police"[Title/Abstract]))) AND (((universities[MeSH Terms])) OR ((((((university[Title]) OR universities[Title]) OR student[Title]) OR students[Title]) OR campus[Title]) OR campuses[Title]))

PubMed Search Alerts 3 Ethics of relief work (("relief work/ethics"[MeSH Terms])) OR (((ethic[tiab] OR ethics[tiab] OR ethical[tiab])) AND ((humanitarian[Title/Abstract] OR international[tiab]) AND (relief[tiab] OR aid[tiab])))

PubMed Search Alerts 4 Disaster planning and patient classification (("disaster planning/methods"[MeSH Terms] OR "disaster planning/organization and administration"[MeSH Terms])) AND ("patients/classification"[MeSH Terms])

Aggregator (i.e., Ebsco) Search Alerts Mass emergency notification systems Must run in multiple databases: Business Source Complete CINAHL Plus with Full Text Communications & Mass Media Complete Communication Abstracts ERIC Social Sciences Full Text SocINDEX with Full Text Databases

Monitoring Disaster … and many, many more!

Agenda DAY 1 Disaster information specialists Disaster management HOMEWORK: Reflection exercise DAY 2 Librarian roles HOMEWORK: Tabletop exercises

Homework from Day 1 Reflect on Auf der Helde’s recommendations in his article,The Importance of Evidence-Based Disaster Planning Identify professional services you could provide Using your chat box, share one of these services Example: train local first responders and first receivers on the use of NLM’s ReUnite app for obtaining information about missing persons

Disaster Information Specialist Provides disaster-related library or information services as part of their ongoing job functions Possesses knowledge and skills to support disaster management Does more than protect library collections and maintain library operations

Objectives At the end of the webinar, you will be able to – Identify members of the disaster workforce and understand their patterns of information use – Identify professional roles for librarians during all stages of the disaster management cycle – Articulate how librarians historically viewed their roles in disasters – Recognize the valuable roles librarians have played in disaster management

How have librarians seen their primary role? 66% - protecting, preserving, and providing access to collections 10% - fostering community relationships and providing support (Zach, 2010)

Planning Roles (Zach, 2010)

Response Roles (Zach, 2010)

Recovery Roles (Zach, 2010)

What have been the roles of librarians? 1 1.Institutional supporters 2.Collection managers 3.Information disseminators 4.Internal planners (Featherstone, Lyon & Ruffin, 2008 )

What have been the roles of librarians? 2 5.Community supporters 6.Government partners 7.Educators and trainers 8.Information community builders (Featherstone, Lyon & Ruffin, 2008)

New Recognition of Libraries’ Roles: The Stafford Act Libraries are “essential community services” eligible for federal assistance “for the provision of temporary facilities”

Hospital librarians 1 (Donohue, 2012)

Hospital librarians 2 (Donohue, 2012)

Hospital librarians 3 How did you get involved?  Invited myself onto the Emergency Management Committee  Required to be involved as a department manager  New committee chairperson took over emergency management committee and wanted library involved. Previous group had not involved library (Donohue, 2012)

Case example Missouri Baptist Medical Center Medical Library … and Incident Command Center

Incident Command Center 1st image

Incident Command Center 2nd image

Incident Command Center 3rd image

Incident Command Center 4th image

Tabletop Exercise The tabletop exercise simulates a disaster situation and requires you to function in the capacity expected of you in a real event (FEMA, 2012)

Sample Earthquake Scenario It is seven days after the earthquake (8.5 magnitude). All utilities have been restored and library cleanup efforts are underway. All staff are accounted for; aside from minor injuries, everyone is unharmed. Local schools are closed until further notice and one library assistant and one librarian are staying home to look after their children. Local residents and volunteers from outside the area are converging on the hospital campus and the surrounding area. They have come to the disaster zone to assist with cleanup and rebuilding. The triage center is operating out of the hospital parking lot. Healthcare personnel arrive from neighboring communities, and even from other states, to assist. Using your chat box, answer the question: What roles could the library play to assist volunteers?

Final Homework Pick one of the three tabletop exercises providedthree tabletop exercises Answer the questions and send your completed exercise to: Put the subject line as your last name_DIS_Homework e.g.,) Featherstone_DIS_Homework

Preparation time Most warningLess warningLeast warning HurricaneTornadoEarthquake Infectious diseaseActive shooterHazmat incident FloodingBuilding fireBridge collapse Etc.

References Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law as amended), Donohue, A. (May 21, 2012). Emergency Preparedness and Librarians: A Match Made in Hospitals! Poster Presentation given at the Medical Library Association Conference, Seattle WA FEMA (2012). Tabletop Exercise. Accessed April 7, 2012 from: Featherstone, R., Boldt, R., Torabi, N. & Konrad, S. (2012). Provision of Pandemic Disease Information by Health Sciences Librarians: A Multisite Comparative Case Series. Journal of the Medical Library Association, 100(2), Accessed May 12, 2012 from: Featherstone, R., Lyon, B. & Ruffin, A. (2008). Library roles in disaster response: an oral history project by the National Library of Medicine. Journal of the Medical Library Association, 96(4), Accessed April 3, 2012 from:

References cont. Folb, B. (March 30, 2011). Information Needs and Practices of Disaster Response Professionals: Findings and Implications.. [Presentation given at the Disaster Information Outreach Symposium, Bethesda, MD). Accessed April 2, 2012 from: Merchant, R.M., Elmer, S. & Lurie, N. (2011). Integrating Social Media into Emergency- Preparedness Efforts. NEJM. 365(4) Turoff, M. & Starr, R. (March 6, 2008). Information Seeking Behavior and Viewpoints of Emergency Preparedness and Management Professionals Concerned with Health and Medicine. [Report prepared for the National Library of Medicine]. Accessed April 2, 2012 from: Walsh, L., Subbarao, I., Gebbie, K., et al. (2012). Core Competencies for Disaster Medicine and Public Health. Disaster Medicine and Public Health Preparedness. 6(1), Zach, L. (March 30, 2011). Librarians’ Perceptions of Roles in Disaster Activities. [Presentation given at the Disaster Information Outreach Symposium, Bethesda, MD). Accessed April 2, 2012 from:

Image Credits Missouri Baptist Hospital Library photos shared with permission of Sandy Decker Presentation Slides & Course Materials Program Information Acknowledgement This project is funded by the National Library of Medicine under contract HHS-N P

QUESTIONS