General Membership Meeting September 19, 2013

 Welcome & Call to Order  Board and Committee Leaders  Membership  Volunteer Announcements  Events at a Glance  Stay Connected/Show your spirit  Fundraising  Budget

 PresidentDania Higgins  VP FundraisingSharon Fondren  VP MembershipDave Hertzbach  VP VolunteersApril Owens  SecretaryClair Kollar  TreasurerKaren Stack  Member At LargeStephanie Kolski

 Back to PoolAmy Sidorovich  WebmasterDave Hertzbach  Green LeaderChristine Allred  Appreciation Days Davia Montanez  Spirit Wear/GearCaitlyn Szymendera  Spirit NightColin Wathen  Box TopsBarbara Clark  Turkey TrotApril Owens  Holiday ShopSharon Fondren  Silent AuctionApril and Colin Wathen  Shamrock HopDavia Montanez  YearbookPaula Ross  PhotographerPaula Ross and Yoko Tin

 PTO membership is FREE. We want to build our school community and encourage everyone to join in to support our teachers, staff and students.  New this year is an online, password-protected membership directory.  Please join online at  If you registered in a previous year, you will still need to register this year.

Without volunteers we would not be a successful organization! We are looking for volunteers to help with our fall events: Box Tops, Turkey Trot, the Holiday Shop, and the Holiday Night. We still need committee chairs for: Spirit Weeks, 5 th Grade Celebration and the Foreign Language Program. Contact April Owens at to be placed on the volunteer list Contact April Owens at to be placed on the volunteer list

 Sept 4-Oct 4 Fall Box Top/Labels collection  September 19 Back To School/General Mtg  September 23 Spirit Wear Orders due  Oct TBD Staff Luncheon  Oct 21-25Spirit Week  October 25School Fall Festival  November 4 Spirit Night Chick-Fil-A  November 2310:00-12:00 Turkey Trot  Nov and Dec 2-6Holiday Shop  December 6 6:00-8:00 Holiday Night

 Jan 7- Feb 7Winter Box Top/Labels Collection  January 13-17Spirit Week  January 13Spirit Night Nicoletti’s  January TBDStaff Luncheon  January 27General PTO Mtg  February 10Spirit Night Chipotle  Feb 14-Mar 31 Yearbook orders  March 3Spirit Night Chick- Fil-A  March 14 Shamrock Hop  March 24-28Spirit Week  April 7Spirit Night Nicoletti’s  Apr 8- May 9 Spring Box Top/Labels Collection  April 28 General PTO Mtg  May 5-9Teacher Appreciation Week  May 12Spirit Night Bruster’s  June 2-6 Spirit Week

 Please visit our website  “Like” us on Facebook: Evergreen Elementary School PTO  Register for the PTO each year.  We will publish a monthly electronic newsletter.  We will have Teacher Wish Lists up on the website by the end of October.

 Spirit wear should be delivered by the middle of October. These shirts can be worn any time, but especially on:  Friday Spirit Days  Special Events in the school  Field Trips  We have a limited supply of shirts as well as EES Magnets and Tick Keys available for purchase tonight.

 Quick and simple ways:  The Box Top/Labels collection is going on now through October 4. Collection sheets can be found on the PTO website.  Please sign up your store cards (Target, Giant, McKay’s) to give back to EES. We will have information on our website by the middle of October.  Bring your family to our events!

 PTO Fundraising dollars go right back to EES to support staff and teachers with: ◦ Playground equipment ◦ Tables for the rooftop classroom ◦ A new bike rack ◦ Books ◦ Teacher materials for instruction ◦ Author visits ◦ Celebrations for student achievement

 We would like your input on a list of ideas for a school gift(s) from our fundraising this year.

Fundraising Budgeted FY 12-13ActualNet Profit Proposed Budget FY th Grade Celebration$200.00$ $30.00$ Back to Pool$800.00$530.00$1, Box Tops$3,000.00$5,513.07$5,065.32$3, Direct Donations$0.00$56.50 $0.00 Holiday Shop$1,200.00$9,822.91$1,995.01$1, Returned Check fees$0.00$24.00-$24.00$0.00 Spring Fundraiser$2,000.00$0.00 $2, Shamrock Hop/Silent Auction$7,000.00$8,546.27$6,810.69$6, Spirit Nights$2,000.00$2, $2, Spirit Wear/Gear$6,000.00$5, $84.67$2, Turkey Trot$5,500.00$6,025.00$4,498.66$4, Corp Gifts$1,000.00$1, $1, Totals$28,700.00$39,443.45$21,366.57$22, Business Expenses Bank Fees$25.00$0.00$25.00 Charitable Org. Registration$50.00 Office Supplies$500.00$227.57$ Postage$25.00$1.30$25.00 Insurance$575.00$554.00$ Sales Tax$2,000.00$1,287.48$2, Web Hosting$150.00$147.82$ Totals$3,325.00$2,268.17$3,325.00

FundraisingBudgeted FY 12-13ActualNet Profit Proposed Budget FY Program Expenses Hospitality Staff Appreciation$3,500.00$2,318.45$3, Welcome Back Brunch$50.00$0.00$50.00 PTO Thank You Lunch$150.00$768.00$ Volunteer Appreciation$100.00$106.00$ Spirit Days/Team Celebrations$400.00$920.00$1, End of Year Celebration$600.00$361.76$ Green Team$200.00$0.00$ Totals$5,000.00$4,474.21$6, GIFTS What We vote on.$8, Reserve for Kindle Books for School$2, Reserve for future playground$7, Grant for grade levels to split$5, Totals$15,000.00

FundraisingBudgeted FY 12-13ActualNet Profit Proposed Budget FY th Grade Celebration$300.00$255.84$ Back to Pool$300.00$447.75$ Box Tops$250.00$117.96$ Holiday Fun Night$200.00$591.33$ Holiday Shop$0.00$7,827.90$0.00 Shamrock Hop$2,500.00$1,735.58$2, Spirit Wear/Gear$4,500.00$5,731.31$5, Turkey Trot$3,000.00$1,526.34$3, Spring Fundraiser Totals$11,050.00$18,234.01$11, Beginning Balance$31, Add Fundraising$22, Total Income$53, Less Business Expenses$3, Less Hospitality Expenses$6, Less Gifts$8, Less Fundraising Expenses$11, Total Expenses$29, Less savings for past years gifts$12, Ending Balance$11,423.50

Approval Vote for Budget Adjourn

 Thank you  Student led classroom visits