“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Introduction to the Recruitment Process Maryam Bagheritari, Human Resource Consultant Regine Moore, Recruitment & Recall Coordinator Human Resource Services – University of Alberta 1 RAD 202

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day How do I start? 2. Legislation, Policies and Procedures 3. Collective and Staff Agreements 4. Posting process for Academics 5. Posting process for Support Staff 6. Duty to accommodate and recall 7. Interviewing and selection 8. References 9. Making the offer 10. Probation Top 10 List 2

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Know your HR contact in your home department Central Human Resource Services is accountable for: Position evaluation Posting review process External advertising coordination Recall and duty to accommodate checks Employment Equity and Diversity Programming Student Employment Program administration Providing recruitment tools and checklists Providing advice and guidance Recruitment at the University of Alberta 3

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Federal and Provincial Legislation Alberta Human Rights Act; the Alberta Employment Standards Code; Freedom of Information and Protection of Privacy (FOIPP) UofA Policies - UAPPOL Discrimination, Harassment and Duty to Accommodate Policy Employment Relationship Policy Support Staff Posting and Advertising Procedure Academic Staff Posting and Advertising Procedure Legislation, Policies and Procedures 4

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 AASUA Staff Agreements Seven (7) groups of academic staff NASA Collective Agreements Support staff Operating funded Trust funded ESL instructors Collective and Staff Agreements 5

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Academic positions require a position description (APO, TAP, TRAS) Support staff positions require a Job Fact Sheet (positions greater than 12 months in duration) Review existing and make necessary change; submit for evaluation Write new description and submit for evaluation Position Evaluation 6

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Faculties and Departments initiate their own posting into the Recruitment and Advertising Database, also known as RAD Once the departments have completed their posting, HRS Recruitment Services is notified via the RAD system HRS Recruitment Services reviews the posting and coordinates any external advertising needs Positions that are within the NASA Collective Agreement are subject to Recall and Duty to Accommodate (DTA) If there is a Recall or DTA match, the department will be contacted If there is no Recall or DTA match, the posting will go live on the UofA Careers website Posting goes live on the Careers Website Posting Process Overview 7

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Positions must be posted for a minimum of five (5) business days All postings should include an informational paragraph about the department If considering hiring a Foreign National, postings must comply with other immigration requirements For postings, be mindful of the bona fide occupational requirements; under/overstate for position All postings will include the U of A Employment Equity Statement Postings 8

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 The University of Alberta hires on the basis of merit. We are committed to the principle of equity in employment. We welcome diversity and encourage applications from all qualified women and men, including persons with disabilities, members of visible minorities, and Aboriginal persons. UofA Equity Statement 9

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Pre-screen the Applications Define the selection criteria Shortlisting Candidates Decide how many candidates you feel is appropriate to interview (this can range from 3-6 candidates) Determine the length of interview time (including computer testing or other assessment tools) Schedule the Interview Avoid assigning one day for interviews Pre-screening, Shortlisting and Scheduling the Interview 10

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Determine Selection Committee/Panel Develop an interview plan Review the candidates resume prior to interviewing to be more prepared Begin interviews with an overview of the unit, work team, etc. Explain other duties that may be included in the position that were not advertised The Interview 11

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Ensure all interviewees have equal opportunity to present their suitability to the position (same interview plan) The interview is not meant to cross examine or interrogate anyone; however, probing questions are allowed for clarity or detail Ask questions that are related to the position; avoid questions that may reveal personal characteristics that are protected under the Human Rights Law Interview Tips 12

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Importance of doing reference checks; review with candidate the references that were provided and seek clarification Have candidate sign “Consent for Collection and Verification of Information” Form References should be contacted by one individual that participated in the interview Determine appropriate questions, flexibility, probing questions Avoid questions that will reveal characteristics that are protected under the Human Rights Act Unsolicited references Reference Checking 13

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Verbal offer Offer letter Appointment form Unsuccessful candidates File management/retention policy Making the Offer 14

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Overall evaluation of incumbent’s skill and fit for position Orientation and training Provide periodic assessments Seek consultation with HR Consultant for any probationary concerns Probation 15

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Open Discussion 16

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 Website: Contact: Regine Moore, Recall & Recruitment Coordinator, , Employee Relations and Human Resource Consulting Human Resources Consultants provide specific guidance and support with the Interview and Selection Process Academic Services: Catherine Anley, Employment Equity Advisor, , For Further Information … 17

“Top 10” Research Administration Day 2013 Research Services Office Together we make it happen Research Administration Day June 5, 2013 “Top 10” Research Administration Day 2013 We appreciate your help in evaluating this presentation! The RAD evaluation form is accessible online. Click here or click on the blue checkmark below (right-click the hyperlink(s) and click Open Hyperlink to activate).Click here Online Evaluation Form 18