Immaculate Conception Parish General Meeting St. Joseph’s Church February 22, 2015

Agenda: Financials 2014/2015 Cemetery Maintenance 2015 Parish Property/Maintenance Ministries Question and Answer Period

Opening Prayer/Opening Comments – Father Jose

Financials: 2014 Receipts/Expenses Current Bank Balance Proposed Budget 2015 Funding Raising

FINANCIAL RESULTS RECEIPTS CHURCH COLLECTION $133,095 $144,889 FUNDRAISING 12, CEMETERY 8, OTHER RECEIPTS 15,678 13,474 TOTAL RECEIPTS $169,096 $177,462

FINANCIAL RESULTS DISBURSEMENTS SALARIES $33,754 $40,501 INSURANCE 12,219 27,421 DIOCESAN ASSESSMENTS 10,973 9,824 REPAIRS & MAINTENANCE 33,004 23,774 HEAT & LIGHT 25,626 25,648 OTHER 52,713 55,615 TOTAL DISBURESMENTS $168,289 $182,783

FINANCIAL RESULTS TOTAL RECEIPTS $169,096 $177,462 TOTAL DISBURSEMENTS $168,289 $182,783 RECEIPTS LESS DISBURSEMENTS $807 ($5321) CASH IN BANK $389,333 $134,501

FINANCIAL BUDGET RECEIPTS CHURCH COLLECTION $128,000 $133,095 FUNDRAISING 21,400 12,233 CEMETERY 11, OTHER RECEIPTS 18,930 15,680 TOTAL RECEIPTS $179,330 $169,098

FINANCIAL BUDGET DISBURSEMENTS SALARIES $34,200 $31,139 INSURANCE 12,200 12,219 DIOCESAN ASSESSMENT 11,840 10,973 REPAIRS & MAINTENANCE 33,500 32,117 HEAT & LIGHT 19,300 25,626 CEMETERY UPKEEP 10, OTHER 62,292 55,331 TOTAL DISBURSEMENTS $183,332 $168,292

FINANCIAL BUDGET $2014 TOTAL RECEIPTS $179,330 $169,099 TOTAL DISBURSEMENTS 183,332 $168,292 RECEIPTS LESS DISBURSEMENTS ($4002) $807

FUNDRAISING WHY HAVE FUNDRAISING ??? IF EACH ENVELOPE CONTRIBUTOR CONTRIBUTED $3.00 MORE A WEEK/$150 YEAR IN THE ABSENCE OF FUNDRAISING THE PARISH WOULD HAVE A ZERO DEFICIT! PLANNED FUNDRAISING EVENTS MOTHER’S DAY 50 / 50 DRAW GARDEN PARTY COLLECTION FALL FAIR & BINGO CHRISTMAS CAROL SING-A-LONG

Cemetery Maintenance 2015

Proposed plan Cemetery Envelope/Donation “In Memoriam” Carol Sing-A-Long

Cemetery Maintenance 2015 Proposed plan Maintenance and lawn care of all graveyards; Hr. Grace, Spaniard’s Bay and Upper Island Cove Contracted supplier and summer students (2) and/or hiring a part-time person solely for lawn maintenance and for that period of the year May- Sept?

Cemetery Maintenance 2015 How to fund? Creation of a Cemetery Fund – already ~$ Y-T-D Develop a Cemetery Donation/Envelope “ In Memoriam” card Promote the Cemetery Fund Envelope in your weekly offering, July 5 th /15 Memorial Carol Sing-A-Long

Cemetery Maintenance 2015 How to Fund? Cemetery Fund Donation/Envelope “ In Memoriam” card to be placed in funeral homes within the Parish, at the Parish Office, and here at the church

Cemetery Maintenance 2015 How to Fund? Cemetery Fund Donation/Envelope “ In Memoriam” card to be placed in funeral homes within the Parish, at the Parish Office, and here at the church

Cemetery Maintenance 2015 How to Fund? Promote/Hi-lite in the prior weekly bulletins the Cemetery Fund (blue) Envelope – July 5/15 and importance of making a contribution Plan Cemetery Mass(s) in accordance with this donation date

Cemetery Maintenance 2015 How to fund? Hold Carol Sing-A-Long in December 2015 Goal is to raise $

Parish Property/Maintenance

Immaculate Conception Church St. Anne’s Church Parish house/office/chapel St. Joseph’s Church

Immaculate Conception Church Building is closed and insured Diocesan lead research group who’s basic mandate is to research possible alternate uses for the building Current membership; Bishop Daniels, Jack Rose, Annemarie Christie, Edwina Suley, Kevin Dunphy, Diane Lee Intent after 12 months is to assess progress and continuation of the group

St. Anne’s Church Building is closed and insured In the process of having a property assessment done so as to best determine the ability to repurpose and to determine current market value of the property (both building and land) and with the building removed (value of building if sold and removed) as well as vacant land. What thoughts/ideas may you have as to what to do with this property?

Parish house/admin./chapel Currently no meeting space except for the dining room in priest’s residence or in the chapel Current possibility is to repair/refurbish the “collection monitoring” room near the parish office; entails plaster repair, painting, floor covering replacement, installing folding tables/chairs and use as meeting space Chapel requires plaster repair, molding replacement, painting, floor covering replacement and updating with suitable religious articles from that in storage Some window replacement in Priest’s residence (kitchen/bath) and replace washer/dryer Revisit storage area and how to best utilize between Parish and SSVP

St. Joseph’s Church In the process of engaging a structural/architectural engineering firm to do a Building Condition report: Inclusions would be: Assessment of entire structure including tower Exterior envelope (siding/windows/entrances, roofing, etc.) Floor and floor covering Remodeling the altar/chancel area as well as the furnace room behind the chancel Addition of an annex to accommodate functions/socials/etc?

Liturgy

Committee Organized Committee Focus  Nurture spiritual life of our parish community Key activities in 2014  Revising Reader Guidelines and Training Readers  Organization of ministries and revision of ministry schedules  Preparation and execution of specific liturgical celebrations

Liturgy Focus for 2015  Organization of Liturgical Celebrations for Seasons of Liturgical Year  Liturgy of the Word with Children  Guidelines for o Extra-ordinary Ministers of Communion o Altar Servers o Bereavement Ministry  Music Ministry

Youth Ministry Atlantic Stuebenville Conference held in Halifax on the first weekend of July Thoughts/ideas you may have to involve youth in our Parish?

Social Action/Outreach Mandate: To develop/implement programs to assist the disadvantaged, the sick, the infirmed, and the marginalized in our community. How do we do this? Spiritually and materially We have interest from 2 individuals to join this ministry though we feel we need a group of 6-7 to comprise a ministry and to share the volunteer workload

Question & Answer Session