Unit 5 Design as a Team Focus on Teamwork Chapter Workshop Foundations  Work with Groups Work with Groups Workshop Toolbox  Tools for Teams Tools for Teams Projects  Project 9-1: Assign Team Roles Project 9-1: Assign Team Roles  Project 9-2: Create a Timeline Project 9-2: Create a Timeline  Project 9-3: Create a Budget Project 9-3: Create a Budget  Project 9-4: Design a Logo Project 9-4: Design a Logo Skills You Will Learn Copyright © The McGraw-Hill Companies, Inc. All rights reserved. 9

Unit 5 Design as a Team Focus on Teamwork Chapter Projects  Project 9-5: Design a Business Card Project 9-5: Design a Business Card  Project 9-6: Design Business Letterhead Project 9-6: Design Business Letterhead  Project 9-7: Design Business Envelopes Project 9-7: Design Business Envelopes  Project 9-8: Perform a Mail Merge Project 9-8: Perform a Mail Merge Skills You Will Learn Copyright © The McGraw-Hill Companies, Inc. All rights reserved. 9

Unit 5 Design as a Team Focus on Teamwork  Business cards and stationery create a company’s visual message.  A business package consists of business cards and company stationery that incorporate the company logo and have a consistent overall design. Create a Business Package pg. 377 Chapter 9

Unit 5 Design as a Team Focus on Teamwork pg. 377 Chapter 9

Unit 5 Design as a Team Foundations  Work as part of a team  Resolve conflicts You Will Learn To Key Terms teamwork flowchart timeline project manager pg. 378

Unit 5 Design as a Team Foundations teamwork Cooperation between group members. (pg. 378) flowchart A document that illustrates procedures by using a set of standard symbols. (pg. 378) timeline A document that shows when each stage of the project will be completed. (pg. 378) project manager The person leading or supervising a team. (pg. 378) Work with Groups pg. 378 What Makes an Effective Team?  Working as a group requires cooperation between group members, or teamwork.  Flowcharts are effective tools for breaking down long processes and large projects.  Timelines help to show when each stage of the project will be completed.  The project manager is responsible for making sure team members work well together in order to complete the project on time.

Unit 5 Design as a Team What is the purpose of a flowchart? Work with Groups Foundations The purpose of a flowchart is to break long processes and large projects into smaller steps and easily attained goals.

Unit 5 Design as a Team Work with Groups Assessment pg. 379 What is a timeline used for? Answer: A Explanation: A timeline is used to show when each stage of a project will be completed. A. to show when each stage of a project will be completed B. to break a project down into smaller steps C. to show which team members are responsible for which parts of a project D. to list the final deadline of a project

Unit 5 Design as a Team Toolbox  Identify software for teamwork  Compare software features You Will Learn To Key Term milestone pg. 381

Unit 5 Design as a Team Toolbox milestone A critical point in a project. (pg. 381) Tools for Teams pg. 381 Stay in Touch  Microsoft Outlook, Outlook Express and Instant Messaging allow team members to communicate with each other. Track Your Budget  Microsoft Excel is a great tool for budgeting purposes. Stay on Schedule  Microsoft Project is helpful for many project management tasks.  Excel is useful for breaking a milestone into smaller parts.

Unit 5 Design as a Team How might a project manager use Microsoft Excel? Tools for Teams Toolbox A project manager might use Microsoft Excel to break a larger milestone into smaller parts.

Unit 5 Design as a Team Tools for Teams Assessment pg. 381 Which software program is used for budgeting projects? Answer: D Explanation: Microsoft Excel is used for budgeting projects. A. Microsoft Outlook B. Outlook Express C. Microsoft Project D. Microsoft Excel

Unit 5 Design as a Team Assign Team Roles  Create a flowchart  Add connectors Spotlight on Skills pg. 382 Key Term connector Academic Focus Science Break a process into steps 9-1

Unit 5 Design as a Team Assign Team Roles pg. 382 Create a Flowchart  To begin a project, create a flowchart to help outline team member roles and responsibilities.  A flowchart is made of simple shapes such as ovals, squares, circles, and rectangles joined together by connectors. connector A line that stays attached to a shape regardless of where the shape is moved. (pg. 382) 9-1 Before You Begin Go to Chapter 9, and choose PowerPoint Presentations to preview the documents you will be creating. Also, use the individual project Rubrics to help create and evaluate your work.

Unit 5 Design as a Team Assign Team Roles pg. 382 In this project, you will…  Use Microsoft Publisher to create a flowchart that divides the work and assigns responsibilities to group members based on their abilities and interests. Microsoft Publisher APPLICATIONS USED 9-1

Unit 5 Design as a Team Assign Team Roles pg Check your work Use Figure 9.5 as a guide and check that: The boxes in the flowchart are aligned. Connectors are attached to the correct boxes. Text is correct and readable. Boxes are filled with colors that group related tasks.

Unit 5 Design as a Team Create a Timeline  Modify a calendar template Spotlight on Skills pg. 385 Key Term deadline Academic Focus Science Break a process into steps 9-2

Unit 5 Design as a Team Create a Timeline pg. 385 Set Deadlines  In order to complete a project on time, a team must break a project into parts and set a deadline for each of the parts. Schedule Meetings  Team meetings help members to check on each other’s progress. deadline A time goal for a project. (pg. 385) 9-2

Unit 5 Design as a Team Create a Timeline pg. 385 In this project, you will…  Use Microsoft Publisher to create a timeline. Microsoft Publisher APPLICATIONS USED 9-2

Unit 5 Design as a Team Create a Timeline pg Check your work Use Figure 9.7 as a guide and check that: The calendar only shows the timeframe for the projects. Tasks are logically scheduled, using different colors.

Unit 5 Design as a Team Create a Budget  Create a spreadsheet  Apply the Sum function  Enter formulas  Copy formulas Spotlight on Skills pg. 387 Key Term spreadsheet Academic Focus Math Apply math formulas 9-3

Unit 5 Design as a Team Create a Budget pg. 387 Crunch Numbers with Spreadsheets  In Microsoft Excel, a user can use formulas in a spreadsheet so that numbers can be automatically calculated. spreadsheet A grid or table that arranges numbers or text so that it is easy to manage and manipulate information. (pg. 387) 9-3

Unit 5 Design as a Team Create a Budget pg. 387 In this project, you will…  Consider the printing cost of publishing a set of marketing materials including the business package, brochure, and pamphlet. Microsoft Excel APPLICATIONS USED 9-3

Unit 5 Design as a Team Create a Budget pg Check your work Use Figure 9.13 as a guide and check that: Text and data has been entered accurately and in the current cells. Calculations based on formulas are correct. Total costs are calculated for paper, ink, and the whole project. Rows 10, 20, and 22 are light blue and currency data is formatted.

Unit 5 Design as a Team Design a Logo  Brainstorm ideas  Create a design Spotlight on Skills pg. 391 Key Term Pantone Academic Focus Language Arts Create a visual message 9-4

Unit 5 Design as a Team Design a Logo pg. 391 Logo Guidelines  Keep the design simple.  Create graphics as scalable vector images.  Use colors that can be reproduced reliably, and choose color swatches or custom colors, like Pantone.  Do research to make sure that the logo is unique. Pantone A color system used by professional printers. (pg. 391) 9-4

Unit 5 Design as a Team Design a Logo pg. 391 In this project, you will…  Use Adobe Illustrator to create a logo for your company. Adobe Illustrator APPLICATIONS USED 9-4

Unit 5 Design as a Team Design a Logo pg Check your work Use Figure 9.15 as a guide and check that: The graphic is a vector image. Edges are clean of any distortions caused by rectangle blends. The stroke is heavy and dark. Colors are accurate.

Unit 5 Design as a Team Design a Business Card  Lay out a business card  Insert a logo Spotlight on Skills pg. 393 Key Term tagline Academic Focus Language Arts Add descriptive text 9-5

Unit 5 Design as a Team Design a Business Card pg. 393 Business Card Layout  Business cards should be clear and easy to read and include all relevant contact information.  Company information includes the name, logo, tagline, and company address. tagline A company’s slogan. (pg. 393) 9-5

Unit 5 Design as a Team Design a Business Card pg. 393 In this project, you will…  Create a design for a business card for the Director or Marketing. Microsoft Publisher APPLICATIONS USED 9-5

Unit 5 Design as a Team Design a Business Card pg Check your work Use Figure 9.17 as a guide and check that: The company logo is clearly visible. Contact information is correct, complete, and readable. There is sufficient white space and the design follows PARC principles.

Unit 5 Design as a Team Design Business Letterhead  Lay out a letterhead  Insert a logo Spotlight on Skills pg. 396 Key Term letterhead Academic Focus Language Arts Add descriptive text 9-6

Unit 5 Design as a Team Design Business Letterhead pg. 396 Letterhead  Company letterhead is used for all official correspondence.  A logo and company colors are often included in the letterhead. letterhead The heading at the top of stationery which usually includes a name and address. (pg. 396) 9-6

Unit 5 Design as a Team Design Business Letterhead pg. 396 In this project, you will…  Create the business letterhead for Light Travel, again using the logo you created in project 9-4. Microsoft Publisher APPLICATIONS USED 9-6

Unit 5 Design as a Team Design Business Letterhead pg

Unit 5 Design as a Team Design Business Envelopes  Lay out a business envelope  Add a return address Spotlight on Skills pg. 398 Academic Focus Math Lay out on a grid 9-7

Unit 5 Design as a Team Design Business Envelopes pg. 398 Business Envelopes  A standard large envelope is 9 ½ inches by 4 ½ inches and should be formatted according to USPS guidelines for business mail. 9-7

Unit 5 Design as a Team Design Business Envelopes pg. 398 In this project, you will…  Complete your business package. Microsoft Publisher APPLICATIONS USED 9-7

Unit 5 Design as a Team Design Business Envelopes pg Check your work Use Figure 9.13 as a guide and check that: Text and data has been entered accurately and in the current cells. Calculations based on formulas are correct. Total costs are calculated for paper, ink, and the whole project. Rows 10, 20, and 22 are light blue and currency data is formatted.

Unit 5 Design as a Team Perform a Mail Merge  Import a data source  Merge the data and envelopes Spotlight on Skills pg. 400 Key Terms mailing list mail merge data source main publication import Academic Focus Science Apply a database 9-8

Unit 5 Design as a Team Perform a Mail Merge pg. 400 Mail Merge  A business package should be sent to everyone on a mailing list.  Publisher’s Mail Merge tools create personalized letters and envelopes in a mass mailing. mailing list A list of intended recipients. (pg. 400) mail merge A process that creates personalized letters and envelopes in a mass mailing (pg. 400) 9-8

Unit 5 Design as a Team Perform a Mail Merge pg. 400 Mail Merge  The mail merge process requires a data source and a main publication.  You can create a data source within Publisher, or you can import data from other applications. data source A database of names, addresses, and other useful information. (pg. 400) main publication A document with unchanging text, punctuation, spacing, and graphics. (pg. 400) import To bring in data from other applications. (pg. 400) 9-8

Unit 5 Design as a Team Perform a Mail Merge pg. 400 In this project, you will…  Use an Access database table as the data source to perform a mail merge. Microsoft Access APPLICATIONS USED 9-8 Data File 9-8 DATA FILES USED

Unit 5 Design as a Team Perform a Mail Merge pg

Unit 5 Design as a Team In the Workplace pg. 403 On the Job  Project managers supervise a team and are responsible for making sure that a project is completed on time, within budget, and that all elements are within the client’s guidelines.  Managers use software such as Microsoft Word, Project, and Excel to communicate with their teams and track scheduling and budgets. Future Outlook  While companies are often in need of qualified project managers, they often promote people to the position within the company. Skills and Talents Team Project Managers must have: Excellent communication skills Creativity and flexibility Knowledge of relevant software Knowledge of marketing, advertising, and public relations concepts Strategic thinking skills The ability to meet deadlines

Unit 5 Design as a Team Focus on Teamwork Chapter Assessment What is a timeline? A timeline is a visual representation that shows when each stage of a project will be completed. Which software application is most effective for tracking a budget? Microsoft Excel is most effective for tracking a budget. Chapter 9

Unit 5 Design as a Team Focus on Teamwork Chapter Assessment What is a tagline? A tagline is a company slogan. What does the mail merge process require? The mail merge process requires a data source and a main publication. Chapter 9

Unit 5 Design as a Team Focus on Teamwork Go to Online Learning Center  Unit Activities  PowerPoint Presentations  Student Data Files  Key Term Flashcards  Reading Checks and Critical Thinking Activities  e-Review Self Checks  Worksheets  Enrichment Activities Chapter 9