WEEK 7 Introduction to Project Management

Wk 7 Agenda Review Phase 5: Closing Out the Project Review for test Assignment Discussion Quiz

Wk 6 Review Controlling the Project ◦ Involves measuring the progress towards the project objectives Outputs: ◦ Request change forms (remember the triple constraint rule) ◦ Performance reports

Closing Projects “Crossing all your T’s, dotting all the I’s“ InitiatingPlanning ExecutingControlling Closing

Project Closeout Are activities, from making sure the “T”s are crossed in terms with the contract and assessing the project and establishing any lessons learned

Project Closeout Often shortchanged due to pressures to reassignment team members Best accomplished by adding the activities to the WBS

Typical Closeout Steps Create and deliver final invoice for PM activities Obtain approval from client Provide a physical deliverable – even for a nontangible product such as a process ◦ Examples are:  CD copy of documentation,  letter of certification,  a plaque

Typical Closeout Steps Conduct Final WBS Review Document: ◦ closing date ◦ who authorized the closeout, Measure outcomes and compare to scope document to verify the deliverables and final product is acceptable

Typical Closeout Steps Conduct Project Assessment ◦ Select and invite meeting participants ◦ Distribute survey summary ◦ Discuss lessons learned ◦ Discuss best practices

Typical Closeout Steps Solicit Feedback ◦ Prepare surveys ◦ Gather survey results ◦ Summarize feedback for assessment purposes Exercise: In small groups, create a list of 5 questions that you would include on a “end of project lessons learned survey”. It is not project specific.

Typical Closeout Steps Celebrate Success

Hybrid / Homework

Test Review will be completed next week

Quiz Time