USDA FEPP/FFP Workshop FEPMIS “Forms” - Joan Stucka

“Forms” Agenda 2 What are Fepmis “Forms”? Report Type Comparison Access Running Reports – Tips & Time-Savers Output options Problems / Help Future work Upcoming Standards

What are Fepmis “Forms” ? Cognos Report versions of standardized government forms: Plus other government required reports for inventory, aircraft usage, etc. Access via FEPMIS Queries & Reports (& application) 3 AD-112SF-120 DD1348-1ASF-122 FS-3100SF-126

Report Type Comparison “Forms” Standardized Reports FEPMIS level Fixed external requirements Used to meet government reporting needs Located in Public Folders -> Fepmis Created by developers Use Cognos Reports Studio Queries use SQL or model Ad-hoc Reports Personal use or shared Flexible user requirements Used for ad-hoc or individualized needs Located in My Folders, or in Public Folders > States Created by users Use Cognos Query Studio Queries use Cognos model 4 Typically...

Access FAMWeb & Cognos login, timeouts  FAMWeb login also logs you into Cognos  Cognos login has shorter time-out (1 hour) Forms access & common problems Limited access through application modules; can re-run later via Queries & Reports 5

6 Access – Heads Up on Change The Data Warehouse FEPMIS option will be going away. If you do not have access through FEPMIS Queries and Reports, contact the HelpDesk !

7 Access - Example 1. Log in to FAMWEB (can’t use default user login) 2. Click on “FEPMIS”

8 A separate window will pop up for FEPMIS. 3. Click on Queries and Reports. Access - Example

9 A separate Cognos Connection window will pop up. Access - Example

10 If not logged in to FAMWEB, Fepmis menu is empty (never logged in, timed out, or selected “Logoff portal” Access – Common Problems

11 Access – Common Problems If not logged in to Cognos, you get a login prompt when you try to access reports:

12 Access – Common Problems Tip: avoid logging out of Cognos, close the pop-up window instead

Running Reports – Tips Time-Savers! Time-Savers! Report Prompt Tips:  on-page prompt tips (recently added)  wildcards  default select all  back and retry  multiple selection (recently added) 13

Running Reports - Tips Prompt page tips and examples for most reports 14

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Running Reports – Tips Time-Savers! Time-Savers! Running reports:  Go all the way back to FEPMIS Queries & Reports   Rerun report, returning to previous prompt  Run a different report 16

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Output Options Print from PDF or Excel output Save to PC from PDF or Excel output  Don’t save to Cognos (Report View) option another alternative for saving reports 18

Cognos User Preferences 19

Cognos User Preferences 20

Cognos User Preferences 21

Problems & Help Report data not found: using application to verify conditions HELPDESK: Lou and Emma 22

Future Work Implement new signature fields from the application. Add more government forms as needed. Create property history, similar to legacy report. Resolve data discrepancies for Forms as needed. Update reports folder structure 23

Upcoming Standards Develop standards & policies for areas such as: Updated reports folder structure Storage policy for reports in Cognos content store Maintenance policy for Report Views, report copies Ad-hoc Reports maintenance (re. Cognos model updates) 24