The emerging role of Institutional CRIS in facilitating Open Scholarship Anna Clements, Assistant Director (Digital Research) Jackie Proven, Repository & Open Access Services Manager University Library, University of St Andrews Henry Legg

Definition of a CRIS ‘… any informational tool dedicated to provide access to and disseminate research information’ ‘… a database or other information system to store and manage data about research conducted at an institution’ LIBER 2015, London, June 24-26Anna Clements/Jackie Proven 2

Why do we need a CRIS 3 REF will require at least as much data collection by Universities RAE/REF determines a third of research income in UK.. £1.5/2billion The pain of RAE2008 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

REF 2014 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

RAEREF CRIS delivered on REF LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

6 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

RAEREF Impac t EPSRC Road map EPSRC RDM policy ROSRfish RCUK OA HEFCE OA RAEREF Impac t EPSRC Road map ROSRfish RCUK OA HEFCE OA But what else has happened? RAE Impac t EPSRC Road map ROS LIBER 2015, London, June 24-26Anna Clements/Jackie Proven RAE Impac t EPSRC Road map ROS RCUK OA FeesFees FeesFees

8 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven No interoperability with our Institutional Systems? You canNOT be serious *#!!#* No interoperability with our Institutional Systems? You canNOT be serious *#!!#*

Institutional Strategic need Research strategy – REF2020 Asset exploitation – Open Access, RDM, Impact Promotion and reputation - benchmarking Research income – demand management & compliance 9 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

Role of the Library We can deliver against these strategic priorities for the Institution 10 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

Activities Publications St Andrews PURE CRIS Fed Out REF, RCUK SFC, HESA HEI – Strategic Planning, Benchmarking Public, Media Recognition / Impact Industry / SME’s Interface Collaborations Research Pools Pulled In Staff Records [HR] Student Records [Registry] University Structure [HR] Projects, Grants, KT [Finance] Manual Input Entered WoS, arXiv, PubMed, Scopus… Harvested Full Text Repository Open Access Linked Bibtex, Refman Uploaded Award/ recognition Dissemination// Engagement Entered Linked & held Research data sets (multiple locations and formats) Entered Impact Indicators Measures Case Studies Anna Clements11

New Digital Research Division Library

Digital Research Services : what we do REF2020 * Outputs * Evidencing impact Open Access Research Data Management Research Outcomes Reporting Benchmarking and KPIs 13 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

14ReCon2015, Edinburgh June 19Anna Clements

REF * Outputs * Evidencing impact Open Access Research Data Management Research Outcomes Reporting Benchmarking and KPIs 15 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven Digital Research Services : what we do

16 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

REF * Outputs * Evidencing impact Open Access Research Data Management Research Outcomes Reporting Benchmarking and KPIs 17 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven Digital Research Services : what we do

18ReCon2015, Edinburgh June 19Anna Clements

REF * Outputs * Evidencing impact Open Access Research Data Management Research Outcomes Reporting Benchmarking and KPIs 19 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven Digital Research Services : what we do

20ReCon2015, Edinburgh June 19Anna Clements

REF * Outputs * Evidencing impact Open Access Research Data Management Research Outcomes Reporting Benchmarking and KPIs 21 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven Digital Research Services : what we do

22 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

Digital Research Services : what we do 23 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven What do I have to do? Can I please use one system? Great … I can reuse the information Great … I can see all my stuff together Wow.. It’s been downloaded how many times? Yes - please can I have a DOI for my paper’s data

Stewardship of research outputs Discovery, reuse and impact Partnership in the research process Agent for change in research culture Digital Research Services : facilitating open scholarship 24 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven SCHOLARSHIP

25 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

Workflows for data entry Collecting metadata earlier and collaboratively Different skills and roles Flexible approach – discipline specific Chemistry – decentralised ‘pathfinder’ model Physics, Medicine using ArXiv or PubMed APIs Humanities carefully crafting and uploading revised manuscripts 26 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

Workflows for data entry 27 This is the minimum we need from you: Link any grants supporting the work LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

28 Additional actions Library advises authors on additional funder requirementsLibrary advises on funding for immediate OA Follow-up and advice Library contacts authors/office for additional information and/or correct versions Library validation Library enhances metadataLibrary checks version, applies embargoes School office enters article in PURE Create new metadata recordUpload full text accepted manuscript Author notifies School office Forward notification Send accepted manuscript Article accepted by publisher Author receives notification(Library may receive notification) Advice on data management LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

29 Lean exercise: process mapping LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

30 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

31 Pure deposits validated 2014/15 Changing culture LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

32 LIBER 2015, London, June Changing culture Anna Clements/Jackie Proven

CRIS as ‘lightning conductor’ Attitudes to copyright and ownership Complexities in the publication process Data on research activity previously unseen Visible trends eg changing deposit culture Dialogue on compliance v benefits Standards, tools and expectations of interoperability 33 LIBER 2015, London, June 24-26Anna Clements/Jackie Proven

Thank you CRIS2016 St Andrews, June