Jefferson Lab Users Group Report John Arrington Argonne National Laboratory JLab Users Group Chair (next 30 minutes) JLab Users Group Meeting, June 3rd, 2015

Users Group Board of Directors (UGBoD) Board changes to occur in June [new members in red]: Haiyan Gao becomes Chair Dipangkar Dutta  Nadia Fomin Steffen Strauch  Volker Crede Jose Goity  Misak Sargsian add Larry Weinstein: chair elect (chair in summer 2016) add Krishna Kumar: vice chair (chair in summer 2017) Nominating committee: G. Dodge (chair), M. Dalton, K. Hafidi, I. Niculescu, P. Solvignon, W. Melnitchouk https://wiki.jlab.org/cugwiki

Users Group, UG Board of Directors (UGBoD) Represents users to JSA, JLab Management, and outside stakeholders User representative on Director’s Safety Council (Ed Brash) Chair gives user group update at JSA, SURA board meetings Represent JLab Users to NUFO Board meets twice annually with JLab leadership, JSA representatives Follow up on user questions, comments, complaints, suggestions… Organize the Annual User Meeting and two satellite meetings (APS April and DNP Fall meetings) Board Chair makes presentations at JSA, SURA board meetings Manage awards (Thesis Prize, Postdoc Prize, Poster Prize…) User voice in evaluating JSA Initiative Fund requests

UGBoD Activities (most supported by JSA-Initiative Fund) Satellite meeting at the DNP Fall Meeting, Hawaii (October) Select winner of the 2015 JSA postdoc research prize Select winner of the 2015 JSA thesis prize Satellite meeting at the APS April Meeting in Baltimore, MD (April) Nuclear Physics Day visits to DC (April) Identify/recommend candidates for DNP Executive Committee (May) Board suggests nominating Curtis Meyer for chair line Suggests Gail Dodge and John Arrington for at-large This fall: Consider nominating candidates for GHP, GFB, etc… Annual Users Meeting (June 1-3) During the Meeting: Selected and award Poster Prize winners

JSA Initiatives Fund JSA Initiatives Fund supports several User Group activities Two Satellite Meetings per year – April APS and Fall DNP annual meetings. Presentations by UGBoD Chair and Jefferson Lab leadership, Q&A Users Group Annual Meeting (+Poster Competition, Student lunches) Postdoctoral Prize, Thesis Prize 2015 list of funded proposals: http://www.jsallc.org/IF/IFIndex.html UGBoD evaluates user-submitted proposals, passes along ratings and comments to Programs Committee User, UG Board, and JSA-generated initiatives (e.g. Outstanding Nuclear Physics Award – awarded to Doug Beck and Paul Souder, June 2013) Junior scientist travel support, postdoc interview training, graduate student organization, child-care support for travel, nuclear physics day on the hill support… Topical workshops, collaborative efforts

2015 JSA Postdoctoral Research Prize Raul Briceno (JLab) ”Exotic mesons, resonances and transition rates from QCD” Criteria: Record of accomplishment in physics, planned high-impact JLab physics program, promise of further accomplishments in the Jefferson Lab research fields in the future Proposed research does not have to be totally new or fully funded by the $10k research prize Presentation at the Users Meeting Profiled in upcoming “On Target” story Thanks to UGBoD (judges) and to Jefferson Science Associates for funding this award

2015 JSA Thesis Prize Adesh Subedi (Indiana University) ”Determination of the weak charge of the proton through parity violating asymmetry measurements in elastic e+p scattering” – PhD Thesis, Mississippi State University Cristiano Fanelli (Universita La Sapienza, Rome / INFN, Sezione di Roma) “Measurements of Polarization Transfers in Real Compton Scattering by a proton target at JLAB: a new source of information on the 3D shape of the nucleon” – PhD Thesis, Sapienza - Universita di Roma UGBoD selected 3 finalists, final judges: Roy Holt, Haiyan Gao, Ioana Niculescu Presentations at the Users Meeting Profiles in upcoming “On Target” stories Thanks to the UGBoD members, guest judges, and to JSA for funding this award

2015 UGM Poster Prizes Held annually during Users Meeting: 18 entries this year Judges: Alexi Prokudin, Kalyan Allada, Mac Mestayer [Melissa Cummings - organizer] 2015 winners: Alejandro Castilla (1st), Kurtis Bartlett (2nd), and Ishara Fernando (3rd) Honorable mention: Holly Szumila-Vance, Sheren Alsalmi Thanks to the judges, all of the entrants, and to JSA for funding Criteria: Poster quality (40%), presentation to judges (40%), total impact of work (20%) This year: prize is $500/$250/$100, plus $500 travel support for all winners

JSA Graduate Student Fellowships Supported by JSA Initiative Fund (JSA generated initiative) The 2015-2016 fellowship winners are: Melissa Beebe, College of William & Mary (Advisor: Rosa Lukaszew) Marco Pannunzio Carmignotto, The Catholic University of America (Tanja Horn) Kayla Craycraft, The University of Tennessee (Nadia Fomin) Jie Liu, University of Virginia (Xiaochao Zheng) Chao Peng, Duke University (Haiyan Gao) Cheng-Ying Tsai, Virginia Polytechnic Institute and State University (Mark Pitt) The students’ research proposals cover a broad scientific spectrum, including experimental physics and accelerator physics and technology Liu, Peng, and Tsai repeat JSA fellowship recipients who currently are completing their 2014-15 academic year at Jefferson Lab

Changes to Users Group bylaws: Change of chair line 2 person line (4 year cycle: vice, chair, chair, past) becomes 4 person (vice chair, chair elect, chair, past chair) Downside: chair term is only one year Upside: More experience before before becoming chair, more support for chair, more continuity Broadened non-discrimination statement, e.g. to include sexual orientation and gender identity Both changes approved in vote-by-email following the Users Group Meeting in June, 2014

Outreach [Dipangkar Dutta] Nuclear Physics day Capitol Hill visits (March) NUFO Science exhibition Capitol Hill (June) Inform users of important issues Encourage contact between users and their representatives in congress Dipangkar Dutta is outgoing UGBoD member – Nadia Fomin taking over this role New initiative fund proposal to help support Nuclear Physics day on Capitol Hill NP day: 2013 – 7 JLab participants 2014 – 14 JLab participants 2015 – 20 JLab participants New information available on wiki: https://wiki.jlab.org/cugwiki/index.php/Nuclear_Physics_Day_on_the_Hill

Recent UGBoD Activities Efforts to improve visibility of physics program JLab has broad program of hadronic physics, nuclear structure, fundamental symmetries, etc… not connected to a single central theme Identify/promote speakers who can provide broader perspective, aimed at the broader physics community (e.g. for your institutions colloquia) Work with lab to collect highlights, encourage publicizing new results Further changes to UGBOD structure Possible creation of ‘permanent’ subcommittees Allow overlap between outgoing and new members Communication, Outreach, ??? Details still under discussion – input and ideas very welcome Interested in collecting user feedback on videoconferencing capabilities

Recent UGBoD Activities New “JLab Alumni Group”: networking, mentoring, facebook/linkedin groups) Please send contact information for former students, postdoc that you think would be interested [johna@anl.gov or ellie@jlab.org] Improved communication with users Aiming for brief UGBoD presentation at Hall Collaboration meetings Would like to get more input from Hall committees on user issues Director’s Safety Council Ed Brash is user representative (suggested by UGBOD) Council strongly focused on safety Reports significant ‘data analysis’ behind changes Moving towards more openness to help understand changes

New Student Supervision Policy Applies to graduate, undergraduate, and high school students Established by the Director’s Safety Council following External Student Safety Review Goes beyond the recommendations of the External Review Committee https://www.jlab.org/ehs/ehsmanual/manual/2600.html

Roles JLab Sponsor: JLab Supervisor Primarily and administrative role Approves student registration Assigns JLab supervisor Monitors and implements reassignment JLab Supervisor Responsible for day-to-day supervision Must be a JLab employee Must provide guidance and education to the student regarding the scope of work, hazards involved, etc. Does not have to work along side students 100% of the time

JLab Supervisor Who can this be? Work coordinator (JLab technical staff) JLab science staff Can also be the JLab sponsor Do all students need a JLab supervisor? No, if a student is working on software/computer projects in an area where no hardware work is being done

Implementation JLab registration and training system is being modified to reflect these changes Guidance will be provided within this system to help users/university advisors during registration All Sponsors and Supervisors will receive training Safety personnel will be “interviewing” students in the work environment Need to know who their JLab supervisor is Need to know the scope of their work and the associated hazards Need to know the general aspects of the TSOP/SOP/JLab Task List Might be useful to provide additional details and/or get early feedback at upcoming hall collaboration meeting

Announcements Institute for Nuclear Theory: INT proposal deadline for workshops/programs: JULY 23 Please send suggestions for new Advisory Committee members to John Arrington [JA, Susan Gardner being replaced] APS Topical Group on Hadronic Physics Membership drive: One year free membership to new members Signup sheet available or send me an email saying you’re interested Thesis prize, APS fellowships, Updates (e.g. PANDA) Hadronic physics conferences: http://cnr2.kent.edu/~manley/BRAGmeetings.html Send meeting info to JA or Mark Manley to be included in listing Consider membership/service in other APS units relevant DNP Nomination forms and envelopes available (here, front desk) Send ideas for other unit executive/program/etc… committees

Upcoming/Ongoing Community Activities Charge for new Long Range Plan delivered last April, meetings now finished Nuclear Structure/Astrophysics: Aug 21-23, Texas A&M QCD: Aug 28-31 (Hot QCD in parallel with Cold (hadrons)) Fundamental Symmetries: Sept 29-30 We must continue to advance our physics case for the 12 GeV program. We need to communicate the importance (and beauty) of our physics program in a way that is compelling to the broad community We have an advanced design and compelling physics case for MEIC/EIC – we need to be sure to improve and present this case while at the same time having a strong start to the 12 GeV era! Complete the 12 GeV upgrade and make ground-breaking and transformative measurements

Final reminders Suggested DNP executive committee nominees Curtis Meyer [vice chair] Gail Dodge [at large] John Arrington [at large] Thanks to Dipangkar Dutta for organizing a wonderful UGM, and to Melissa Cummings for organizing poster/student efforts Extremely grateful for above-and-beyond efforts of Lorelei Chopard Critical role in organizing this meeting Exceptional contributions to all aspects of UGBoD activities and discussions Outstanding efforts dealing with user issues

INT National Advisory Committee Daniel Phillips (Chair) John Arrington Susan Gardner Ulrich Heinz Charles Horowitz Cecilia Launadrini Sofia Quaglioni Bira van Kolch