Tracking Assets Helpful Tools Inventory Services The University of Texas at Austin

Reporting Tools  Use the following reporting tools to collect information about equipment, pending equipment that needs to be addressed, and new equipment that requires tagging  NU1 Download  POINT Plus Report  INVPO

NU1 Download  The NU1 is where all paid transactions that were assigned inventory object codes are located in DEFINE until they can be tagged or assigned tagging data  This report is helpful in allowing the contact to be proactive in their tagging

NU1 Download – Step 1  If you want the file electronically make sure that you are set-up for “Green Output”  Follow this link for instructions on how to get “Green Output”link  To submit the job in DEFINE go to command NV1, press “Shift + F3” or PF15 to access the following job group

NU1 Download – Step 1 Cont’d

Enter your inventory view and press Enter

NU1 Download – Step 1 Cont’d Press Enter again to submit your job

NU1 Download – Step 2  Get an notification titled “NU1 unprocessed items by unit report” when the job is ready to download  Use the download utility link to access your data  The report states the following :  The report of unprocessed NU1 items for your units was created. The report is available for immediate download  Please use the dataset download utility located at:

NU1 Download – Step 3  Click the download link to log into the Security Report System (SRS)  If you do not have access to SRS, with your EID to request access  Select and click on the NU1 report link

NU1 Download – Step 4  Locate the report by main frame logon and date  The download will contain all transactions with inventory objects that have been paid/posted to the system from your unit  If an item that has been paid, does not show up, please view the payment voucher to verify object code was correctly selected

POINT Plus Receiving Report  Point plus can be accessed on the web at URL:  View new items that have been delivered to the area within specified date ranges to help proactive tag  Inventory Services recommends running this report on a regular basis (weekly)  The report will be available to all POINT Plus users  Please Note: This report will not list items acquired via a Procard, wire transfer, nonmonetary gift, or interagency transfer; that information must be acquired through an NU1 download

How to Run a POINT Plus Receiving Report?  Click the Management Reports link in the left navigation menu

How to Run a POINT Plus Receiving Report? Cont’d  Select Inventory Report for Self-Tagging Departments

How to Run a POINT Plus Receiving Report? Cont’d  Enter the unit code, the Start Date, and the End Date  If you leave the dates blank, the batch job will only look for items that are due to be delivered on the day the report is submitted  Receive an when the report is ready to download from the SRS system.

POINT Plus Report  Columns in the downloaded spreadsheet are automatically filled with any data found from POINT Plus files  Some columns are left empty and must be filled manually  Others may need to be edited manually – such as Description and Site/Building/Floor/Room

INVPO  If you want to check the inventory number assigned to your tagged items, you can look up items by Purchase Order number using the INVPO input on the COM-PASS screen of the UT Mainframe

Type INVPO on the Compass screen and press ENTER

 In the “Please enter your component” field, always use 0  In the “Please enter the PO you wish to look up” field, type the PO number  In the “Also enter the Owner Code” field, type U, F, and P, and press Enter  Enter each owner code to get a complete listing

Useful DEFINE Commands Use NV7 to retrieve the old tag information through Serial Number Use NV6 to retrieve the old tag information through Document ID Use GT3 to retrieve transactions by encumbrance/purchase number