XIX International AIDS Conferencewww.aids2012.org Conference Hubs Engage your community and be part of the conference. Organize a hub!

XIX International AIDS Conferencewww.aids2012.org WHAT is a conference hub? A “mini conference” held in conjunction with the IAC by local organizations active in the AIDS response. Organizers can screen selected presentations from the IAC free of charge. These sessions are typically followed by moderated discussions with local or regional experts

XIX International AIDS Conferencewww.aids2012.org WHY organize a conference hub? Many stakeholders may not be able to attend the conference due to: –Immigration constraints –Travel constraints –Financial constraints –Time constraints Conference hubs ensure the global discussion includes all key stakeholders and allow organizers to target issues relevant to their region.

XIX International AIDS Conferencewww.aids2012.org WHEN can I organize a conference hub? Conference hubs may be hosted at the same time as or after the international conference. The portal where conference sessions may be downloaded will be active until 31 December *Applications accepted until 15 September 2012

XIX International AIDS Conferencewww.aids2012.org WHO can organize a conference hub? Community organizations State and local health departments Ministries of Health Non-governmental organizations (NGOs) PLHIV networks Faith-based organizations Clinics and hospitals Universities and medical schools Government entities UN bodies

XIX International AIDS Conferencewww.aids2012.org HOW can I organize a conference hub? Secure an appropriate venue Attract 20+ participants, marketing the event locally/regionally Invite and coordinate moderators, additional speakers, and/or rapporteurs Show at least two conference presentations Provide interpretation/translation services if needed Participate in monitoring and evaluation

XIX International AIDS Conferencewww.aids2012.org What’s provided to hub organizers? Approved organizers will have access to a variety of conference tools: –A pre-planning guide that walks you through each stage of the process –A help desk for IT, programme development and audio visual technical support –Assistance with monitoring and evaluation

XIX International AIDS Conferencewww.aids2012.org What’s provided to hub organizers? –Hub in a Box, a DIY toolkit with instructions and templates on: Marketing & Outreach Meetings IT/AV Budget Fundraising Eval/Monitoring

XIX International AIDS Conferencewww.aids2012.org WHICH sessions will be available? Most conference sessions are captured and uploaded. Recorded sessions will be available with a delay of approximately 24 hours. A complete list of available sessions will be posted on the conference website mid-June –Please note that not all conference content will be available online and sessions are subject to presenter approval.

XIX International AIDS Conferencewww.aids2012.org In which languages will the sessions be available? All of the content will be available in English and Spanish. For other languages we invite host communities to organize translation in advance.

XIX International AIDS Conferencewww.aids2012.org How much does it cost? Downloadable or telecast presentations will be available free of charge. Hubs can be held at minimum cost to the organizer if a venue, computer, projector, or screen, etc. is readily available. Providing food and beverages are optional. –*Extra expenses incurred are the responsibility of the hub organizer.

XIX International AIDS Conferencewww.aids2012.org Things to Consider Creating your conference programme –Should address HIV/AIDS, co-infections or related issues –Can be population or issue specific –Tailored for target audience –List of sessions from 2010

XIX International AIDS Conferencewww.aids2012.org Things to Consider Hub Timing: Selecting a date and time –The date and time of each conference hub is at the hub organizers’ discretion. –Possibilities: 25 – 28 July, AIDS August, International Youth Day 27 September, National Gay Men’s HIV/AIDS Awareness Day 1 October, International Day of Older Persons 1 December, World AIDS Day Series – one per month

XIX International AIDS Conferencewww.aids2012.org Things to Consider Session Breakdown –Can be designed around any combination of plenary sessions, symposia, bridging sessions etc. –Local or regional experts to facilitate the discussions and/or prepare additional sessions or workshops are encouraged.

XIX International AIDS Conferencewww.aids2012.org Things to Consider Partnerships –Implementing agencies that have complementary services or facilities –Developing partnerships can: Strengthen the local response Increase networking opportunities Cement the reputation of your department Create new opportunities

Example – Carinthia University Target audience: (60 – 100) –Healthcare professionals –Healthcare management students –General public and local stakeholders Date/Format: October 4, 2012 Partners: Aidshilfe Kärnten (NGO) Title: For Sensitization Against Discrimination! XIX International AIDS Conferencewww.aids2012.org

XIX International AIDS Conferencewww.aids2012.org Example – Carinthia University Hub objectives: –Build awareness, especially in health professionals –Combat stigma in the healthcare sector –Contribute to high quality of care in the treatment of PLHIV

XIX International AIDS Conferencewww.aids2012.org Example – Carinthia University Day 1Session Type (from list) Session TopicTotal Time Allotted Moderated Discussion: Format & Length Session 1 Welcome Conference hub report 2010 Programme for :00 – 9:15Overview and Introduction Session 2 Bridging Session Why focus on stigma- reduction? Positioning stigma as a key strategy for prevention and treatment 9:15 – 10:1530 minutes; 30 minute discussion and Q&A from audience Session 3 Special Session Nurses' Needs and Roles as They Pertain to Care and Treatment Challenges of PLHIV 10:15 – 11:30 30 minutes; 45 minute discussion and Q&A from audience Session 4 Speaker Combatting Stigma: Recommendations for Future Action 11:30 – 12:0030 minute closing presentation

XIX International AIDS Conferencewww.aids2012.org Example – Carinthia University Venue: –Carinthia University of Applied Sciences Programme – Format & Sessions: –1 day, 3 hours –2 presentations (conference materials) and 1 closing speaker (locally-coordinated) –2 moderators/speakers

Example – ARCS Target audience: (40 per event) –Community service providers (HIV/HCV) –Perinatal medical and support service providers (MTCT) –Regional PLHIV –Regional coordinators for MSM prevention programmes –Religious faith-based leaders in HIV education XIX International AIDS Conferencewww.aids2012.org

Example – ARCS Date/Format: August and September 2012 Partners: Westchester Medical Center, County Health Departments (7), PLWHA Living Together group, Family Services of Westchester Title: TBD XIX International AIDS Conferencewww.aids2012.org

Example – ARCS XIX International AIDS Conferencewww.aids2012.org Presentation Possibilities: *(examples of sessions if hub focus is community services) –Issues and Needs of Families While Disclosing the HIV Status of Children –Communities in Action: Mobilization of African-American MSM Populations –Imaging Intimacy: Challenging Stereotypes of Age, Sex, and Health –Optimizing and Simplifying the Toolkit (Drugs, Dosing, and Diagnostics) and Delivery of ART

XIX International AIDS Conferencewww.aids2012.org Example – ARCS Venue: –ARCS Training Room (50 pax) Programme – Format & Sessions: –1 day, 3 hours –2 presentations (conference materials) and 1 closing speaker (locally-coordinated) –2 moderators/speakers

Example – ICWO Target audience: (75 – 100) –FSW –MSM –Transgender Date/Format: August 23, 2012 XIX International AIDS Conferencewww.aids2012.org

Example – ICWO Partners: Lions Club of Eden, Rotary Club of Chennai Gemini, SCI TN Group, Action Aid, Gruppo Madras Switzerland Title: AIDS Hub 2012 Washington to Chennai XIX International AIDS Conferencewww.aids2012.org

XIX International AIDS Conferencewww.aids2012.org Example – ICWO Hub objective: –Strengthen the existing interventions through education and moderated discussion Hub outcome: –Implementation of effective targeted and holistic interventions among KAPs in Tamilnadu

Example – ICWO Implementation Plan: –Identification of venue (31 March 2012) –Invite and ensure participation of KAPs –Involve MoH officials, UN representatives, donor agencies, religious leaders, government enforcement departments, etc. –Prepare and distribute best practice materials –Organize local and regional media XIX International AIDS Conferencewww.aids2012.org

XIX International AIDS Conferencewww.aids2012.org Example – ICWO Day 1Session Type Session TopicTotal Time AllottedModerated Discussion Session 1 Review existing TI among core groups 30 minutes; 20 minute discussion; 10 minutes Q&A Dr. Bimal Charles, APAC VHS-USAID Session 2 Gaps and Challenges in existing TI 30 minutes; 20 minute discussion; 10 minutes Q&A Ms. Esther Mariaselvam, Action Aid India Session 3 Best Practices 30 minutes; 20 minute discussion; 10 minutes Q&A Dr. Illanchezian, APAC VHS-USAID Session 4 Future Actions 30 minutes; 20 minute discussion; 10 minutes Q&A Dr. Williams, MAC Mr. Bakthavatchalam, ARM Mr. Valan, ADRA

Example – ICWO XIX International AIDS Conferencewww.aids2012.org Presentation Possibilities: –Law of Gender Identity: an Essential Step to Achieve Advances in Transgender Quality of Life –Challenges for Reinvigorating HIV/AIDS Prevention Among Gay Men –Community Run Advocacy Groups as a Tool to Fight HIV. The Inclusive Approach of the French Sex Workers Union

Example – ICWO XIX International AIDS Conferencewww.aids2012.org Presentation Possibilities: –Cost Effectiveness of Targeted HIV Prevention Interventions for Female Sex Workers in India –Decriminalization of Sex Work: Renewed Optimism in India –Exploiting the Potential of New Technologies for Online HIV/AIDS Outreach and Prevention for MSM: Engaging in Community-Based Behavioural Research

Example – ICWO XIX International AIDS Conferencewww.aids2012.org Presentation Possibilities: –Female and Transgender CSW Empowered to Fight Against Discrimination and Other Human Rights Violations: a Multi-sectoral Experience Ongoing in Four Regions of Peru –Key Recommendations in the Fight Against AIDS:Transgender Fieldwork Practices –Arrest the Violence and Halt HIV: Strategies for Reducing Police Abuse Against Sex Workers

XIX International AIDS Conferencewww.aids2012.org Example – ICWO Venue: –TBD Programme – Format & Sessions: –1 day, 4 hours –2 presentations (conference materials) followed by 2 moderated discussions about the local response; 1 speaker and 1 panel discussion on local epidemic –6 moderators/speakers

XIX International AIDS Conferencewww.aids2012.org Example - BAI Target audience: Community-based orgs that work with Young Black MSM; Young Leaders Date/Format: July 26, 2012 / 3 hubs, 3 geographic locations (NYC, LA, College Station, Texas) Partners: NGBMAC, AIDS United, Advocates for Youth, Youth Coalition for Sexual and Reproductive Rights (YC), GYCA, Hetrick-Martin Institute, Emory University Title: Young Black MSM and HIV: Strategic Interventions – Awareness & Behavior Change

XIX International AIDS Conferencewww.aids2012.org Example - BAI Hub objectives: –To showcase the needs of young black MSM community within the US –To educate community-based partners on new strategies for connecting with constituencies –To discuss and create regional advocacy and peer education plans

XIX International AIDS Conferencewww.aids2012.org Example - BAI Programme – Format & Sessions: –1 day, 3 locations across US, 7.5 hours –3 sessions (conference materials); 3 speakers/3 locations, 3 moderators (locally-coordinated) –2 breaks –Brown Bag Lunch –*Refer to chart

XIX International AIDS Conferencewww.aids2012.org Example - BAI Venue: Harvey Milk School (NY), Charles Drew University (LA), Texas A&M Local & regional stakeholders: –Phil Wilson, BAI – Venton Jones, NGBMAC – Allen Kwabena Frimpong, Harm Reduction Coalition, GYCA –Charles Stephens, AIDS United –Trina Scott, Advocates for Youth

XIX International AIDS Conferencewww.aids2012.org Hub Contact Information Questions: Applications: