VOLUNTEER PROGRAMME PRE-LAUNCH

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A celebration of Rugby and its unique values, exciting and inspiring our nation and the world to play and support the Game VISION

Welcome the world to Rugby and to England PROMISE Everyone is invited

RUGBY WORLD CUP 2015 Eighth Rugby World Cup Hosted in England and Wales, September 18 – October 31 Third largest global sporting event Global television audience of over 4 billion 400,000+ international fans from over 100 countries Potential economic impact to the UK of approx. £2.1 billion 20 teams 48 matches 13 venues in 11 host cities

VOLUNTEER PROGRAMME recognises the contribution of existing volunteers within the Rugby Community utilises the existing RFU infrastructure including its CBs and clubs has a fair selection process for all based on the shared values of England Rugby 2015 and the RFU supports legacy aspirations – increasing and sustaining the profile of and participation in rugby

VOLUNTEER PROGRAMME

ALLOCATION PRINCIPLES Two spaces for voting clubs (Three including a Sub) One space for non-voting club (Two including a Sub) Each club mapped to a venue

NOMINATION PROCESS

CHOOSING YOUR NOMINATIONS No hard and fast rules BUT key points to consider: –Fairness and transparency critical –Think legacy and what your clubs need for the future? –Make the process manageable

NOMINATION IDEAS IDEAPROsCONs Club nomination and voting process A fair and transparent process Not easy to administer to ensure everyone has a say Recognising outstanding contribution to legacy initiatives Embraces the spirit of the programme Need to have criteria in place and a selection process to ensure it’s fair Ballot Easy to administer and fair Not focussed on legacy and not recognising individual contribution

APPLICATION PROCESS

WHAT ROLES ARE AVAILABLE? All roles critical to the success of RWC 2015 It’s not all glitz and glamour: you certainly won’t be disappointed but you won’t be pitch side either Roll your sleeves up, get stuck in and potentially get wet! TEAMWORK ENJOYMENT RESPECT DISCIPLINE SPORTSMANSHIP

SPECTATOR EXPERIENCE TRANSPORT ACCREDITATION WORKFORCE OPERATIONS SMALL NUMBER OF OTHER VOLUNTEER ROLES FANZONE VOLUNTEERS Plus 6,000 RUGBY WORLD CUP VOLUNTEERS

HOW TO APPLY Applications OpenApplications Close March 17, 2014April 17, 2014 Application link will be ed to you for distribution to each club/nominated volunteer Applicants will apply via the link and using a unique code

CODES Each club has a unique code for the one or two nominated volunteers The Sub from each club will also have a unique code Treat codes as confidential information Code leakage – Twitter, Facebook CBs responsible for verifying applications from club codes

APPLICATION FORM – 2 STEPS Information Required - Code - Name - - Password - Confirm & Password - Agree to Ts & Cs Information Required - Code - Name - - Password - Confirm & Password - Agree to Ts & Cs sent asking to complete the following To complete application - Personal information - Skills & Experience - Driving/Language skills - Availability & Preferences - Ts & Cs

BREAK

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TRY OUTS

A unique experience, creating buzz and excitement for each selected attendee. An applicant’s first live interaction with the Tournament, offering a friendly and engaging environment, providing the applicants a platform to showcase themselves.

TRY OUTS 90-minute experience including one-to- one interview On the road for seven months Visiting every host city – 13 venues in total

TRY OUTS – Welcome Area

TRY OUTS – Check-in

TRY OUTS – Exhibition

TRY OUTS – Interviews

TRY OUTS – Stash

VOLUNTEER INTERVIEW PROGRAMME

OVERVIEW AND RECRUITMENT Recruit and train interviewers to attend Try Outs and help secure a fantastic Tournament volunteer team A chance to get involved and help shape RWC 2015 Experience of interviewing or a willingness to learn is crucial and knowledge of the Game is important Recruiting through three main channels –Clubs, CBs and Societies –Universities and Colleges –Local Councils and CSPs

THE PROCESS Applications open on February 12, 2014 Form available online for one month Telephone interviews to reduce travel time Training held close to, or at, Try Out venues Deployment to Try Outs for agreed shifts

CONSIDERATIONS All members of the VIP need to be aged 18 or over Must be willing to take part in –a short telephone interview –a local training event –the designated number of shifts for that venue Experience in, or of, sport Experience of working with people in a customer-facing role Is an ambassador of the Core Values and sets an example to the Game

VOLUNTEERING CAMPAIGN Feb - Mar NOMINATE Mar - Apr APPLY Jun - Dec TRY OUTS Jan 2015 OFFER

NOMINATION IDEAS 10 minutes Work in groups at your tables Come up with as many suggestions as you can

VOLUNTEER PROGRAMME SUMMARY Launches February 12, 2014 Consider nomination process Unique application codes

Q&A

RESOURCES Volunteer Recruitment Guide - including sample text to use in club s, newsletters websites or noticeboards – also on RWC 2015 memory stick CB Fact Sheet RWC 2015 Volunteer Posters (space on posters to write club-specific details) – to be distributed from February 12, 2014 direct to each club

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