Bridging the Digital Divide Scanning With

The Vision Integration Platform Physical Case Files: Barriers to Better Management Files Get Lost Time is lost pouring over mounds of paper Valuable office space is overtaken by paper Files are at risk due to human error or disaster

The Vision Integration Platform The Statistics Prove Paper is Costly ! Clerical staff spend on average 20-30% of their time looking for documents 6%-7.4% of an executive’s time is spent looking for documents It is estimated that between 3% and 7.5% of an organization’s documents are lost or misfiled.

The Vision Integration Platform Scanning = freedom Virtually eliminates the need to keep a physical case file

The Vision Integration Platform Scanning = instant access Verification and other documents can be accessed from multiple offices and by multiple users

The Vision Integration Platform Scanning = efficiency One Scanner can support multiple users

The Vision Integration Platform Scanning = versatility Flexible to handle multi-sheet / multi-document scanners

The Vision Integration Platform Scanning = economical Disk space to handle images has become relatively inexpensive

The Vision Integration Platform Scanning = Choices Scanning Points Electronic Case Folder (ECF) Select Client and associate scanned documents. Scanning Screen Scan documents and associate with multiple clients. Verification Screen Scan documents at Interview Wrap-Up and associate with client. Can also be scanned during On-The-Fly Verifications.

The Vision Integration Platform Scanning = No Downside The “Cons” Additional Training of End Users Required Modification of Office Procedures Required Cost of Scanners Can Be Prohibitive Legality of Documents May Be An Issue Additional Disk Space May Be Needed Additional Network Traffic The “Flip-Side” True. But staff increases overall skill and productivity levels. State wins! Modifications that save time, money and increases efficiency is progress! Not in the long-term! Over time, scanning PAYS FOR ITSELF Most states accept or have pending legislation to permit acceptance of scanned documents The price of additional disk space continues to fall For most networks this is not a problem. Can be developed to download images at night and/or off-peak time

Scanning Next Steps Say “Yes to Digital” and “No” to inefficiency. Let Albion help you determine what scanning practices will best empower each office. Let Albion show you scanners we have already researched for you.