Coaches and Managers Meeting

Meeting Agenda Saratoga Wilton Soccer Club Saratoga Wilton Soccer Club Board Board Teams and Coaches Teams and Coaches Cost Structure Cost Structure Volunteers Volunteers Getting Started Getting Started Team Managers Team Managers Roles Roles Responsibility Responsibility Tasks and Procedures to Roster teams Tasks and Procedures to Roster teams Sports Sign up demonstration Sports Sign up demonstration Important Dates Important Dates Forms Forms Contacts Contacts

Officers – Volunteer Board of Directors Bob Turner President Secretary Jennifer Cholnoky Treasurer Bryan Booth 1 st Vice President Vacant 2 nd Vice President Pat Covell Registrar Pat Covelll

Board Members Richard Tiersch Peter MacDonald Doug Baker Dennis Flynn Seth Capello Rob Blunt Kemp Bundy

Teams and Coaches Boys U10 Miguel Hoyos U10 Miguel Hoyos U12 Peter MacDonald U12 Peter MacDonald U14 Ted Henderson U14 Ted Henderson U16 Jack Huckel U16 Jack Huckel U17 Steve Hogan and Matt Jones

Teams and Coaches Girls U10 Stephanie Geller U10 Stephanie Geller U12 Dan Cogan, Judy Soukup U12 Dan Cogan, Judy Soukup U14 Joe Powers, Lori Munn, Laura Perez Perez U15 Joe Powers, Miguel Hoyos U15 Joe Powers, Miguel Hoyos U16 Joe Powers U16 Joe Powers U17 Rob Blunt U17 Rob Blunt U18 Miguel Hoyos U18 Miguel Hoyos

Club Cost U10 Full Year $450 Full Year $450 Spring only (after 4/1)$275 Spring only (after 4/1)$275 Club fee includes: -CDYSL and ENYSA registration fees -22 indoor practice sessions (11 at Caroline Street School and 11 at Charbs). -Fall outdoor practice sessions -Spring Outdoor practice sessions -Participation in May Day Classic -CDYSL Spring League Fees -Funds required to run club and facilities (insurance, heat, lawn maintenance etc)

Club costs cont… U12U12 Full Year $475 Full Year $475 Spring only (after 4/1)$275 Spring only (after 4/1)$275 Club fee includes: -CDYSL and ENYSA fees -22 indoor practice sessions (11 at Caroline Street School and 11 at Charbs). -Fall outdoor practice sessions -Spring Outdoor practice sessions -Participation in May Day Classic -CDYSL Spring League Fees -Funds required to run club and facilities (insurance, heat, lawn maintenance etc)

Club Cost cont… U14 and up Full Year $580 Full Year $580 Spring only (after 4/1)$275 Spring only (after 4/1)$275 Club fee includes: -CDYSL and ENYSA fees -22 indoor practice sessions -Spring Outdoor practice sessions -Participation in May Day Classic or NES College Showcase -CDYSL Spring League Fees -Funds required to run club and facilities (insurance, heat, lawn maintenance etc)

Team Fees Uniform Indoor league fees (sportsplex etc) Additional indoor practice fees Tournament fees Coach and or training fees Activities teams wish to participate in

Volunteers – May Day Tournament Tournament Director HotelsVendors Trainers/EMS/Head Referee TrophiesT-Shirts Tournament registrar/Game scheduler Shoot-out coordinator Volunteer coordinator Marketing and Fundraising

Getting Started Team Officials Registration and Risk Management All Team Managers, Coaches and Assistant Coaches must register with SWSC by Oct 31st. The link is All Team Managers, Coaches and Assistant Coaches must register with SWSC by Oct 31st. The link is Risk Management must be completed by all Team Managers, Coaches and Assistant Coaches through CDYSL by Nov 1 st at CDYSL.org (it is found under coaches drop down) $12 fee is reimbursable by club – forward receipt to Risk Management must be completed by all Team Managers, Coaches and Assistant Coaches through CDYSL by Nov 1 st at CDYSL.org (it is found under coaches drop down) $12 fee is reimbursable by club – forward receipt to Bryan Booth at Bryan Booth at

Team Managers Role Provide administrative support to coach so that he/she can focus on coaching Establish communication channels among team members Liaison between Board of Directors and players and families. Team Managers receive $50 discount

Team Managers Responsibilities PaperworkCommunication Maintain team documents Tournament Registration Team Finances Uniform ordering

How to Roster your team Procedures to roster a team Procedures to add a player Guest pass procedure

Important Dates Oct 31st – All Coaches, managers and players need to be registered Nov 1 st – 1 st club payment due Nov 1 st – State Cup registration opens Nov 2 nd – 1 st session indoor league play begins Nov 4 th – Indoor practices begin Jan 1 st – second and final club payment due Jan 4 th – 2 nd session indoor league play begins

Important Dates cont… Jan 5 th – State Cup registration closes Jan 13 th – Team commitment forms due to Bob Turner Jan 20 th – Team rosters due to Pat Covell Feb 9 th – State Cup rosters due to ENYSA Feb 14 th – Preliminary team placements posted Feb 23 rd – State Cup roster freezes March 15 th State Cup play begins April 26 th /27 th – NES College Showcase April 27 th – CDYSL League play begins May 3 rd /4 th May Day Classic

Forms Medical Release Guest Player Financial Aid Injury report

Contacts Pat Covell – Club Registrar – 65 Sherwood Trail Saratoga Springs NY Sherwood Trail Saratoga Springs NY Bob Turner – Club President – Bryan Booth – Club Treasurer – CDYSL – cdysl.com Eastern New York Youth Soccer – ENYYSA.com Club registration: Saratoga Wilton Soccer Club website swysc.net Saratoga Wilton Soccer club address: PO Box 1292 Saratoga Springs, NY Peter MacDonald – Coaching facilitator and Joe Powers Coaching facilitator

Questions and Answers Q & A