Items on the Tables Directory Information Sheets Directory Information Sheets List of Identified Needs – check this list List of Identified Needs – check this list Individual Home/Work Requests Individual Home/Work Requests Common Area Needs Common Area Needs Committee/Association Support Sign up sheets Committee/Association Support Sign up sheets Extra copies of prior meeting minutes, budgets, proxies, etc. Extra copies of prior meeting minutes, budgets, proxies, etc.

River Plantation Section II Meeting of the Homeowners Association January 17, 2011 Call to order

Introductions Board of Managers: Ed Dodds, President Tammy Kowalski, Secretary Chris Cooper, Treasurer Robin Sinclair Brenda Duck Sentry Management Property Manager: Karen Simerly Resident Manager: Greg Miller

Order of Meeting Certification of Quorum Certification of Quorum Minutes of Prior Meeting Minutes of Prior Meeting President’s Report President’s Report Treasurer’s Report Treasurer’s Report Election of Officers Election of Officers Discussion Period Discussion Period Other Business Other Business Adjournment Adjournment Please hold questions until after reports have been made.

Report from the Secretary Certification of Quorum Minutes of Prior Meetings

President’s Report

Items on the Tables Directory Information Sheets Directory Information Sheets List of Identified Needs – check this list List of Identified Needs – check this list Individual Home/Work Requests Individual Home/Work Requests Common Area Needs Common Area Needs Committee/Association Support Sign up sheets Committee/Association Support Sign up sheets Extra copies of prior meeting minutes, budgets, proxies, etc. Extra copies of prior meeting minutes, budgets, proxies, etc.

Cessation of Services In order for the new board to have the opportunity to receive and compare bids, the board is ordering the cessation of all contracts as of their current end dates In order for the new board to have the opportunity to receive and compare bids, the board is ordering the cessation of all contracts as of their current end dates We will not renew any contracts until the new board has an opportunity to review and make decisions. This includes property management, landscaping, pool services, etc. We will not renew any contracts until the new board has an opportunity to review and make decisions. This includes property management, landscaping, pool services, etc. It is not our intent to cease any insurance, bonds or similar services It is not our intent to cease any insurance, bonds or similar services

Status of Rebuild 146 Homes 146 Homes Of these, we estimate that most are finished or near occupancy-ready. Of these, we estimate that most are finished or near occupancy-ready. We estimate that 80%+ are back home We estimate that 80%+ are back home All homes have been winterized All homes have been winterized 3 are in early stages of reconstruction 3 are in early stages of reconstruction 3 are not currently being repaired and are not being worked on: 3 are not currently being repaired and are not being worked on: 400 (Chester’s House) 400 (Chester’s House) 315 (Non-owner occupied) 315 (Non-owner occupied) 220 (Bank owned property) 220 (Bank owned property)

Identifiying Association Rebuilding Needs There is a list of needs that were identified as a result of walk through assessments. This list is on the table. There is a list of needs that were identified as a result of walk through assessments. This list is on the table. We also have a number of requests from homeowners, and work requests are available at the table. We also have a number of requests from homeowners, and work requests are available at the table. The new board will be prioritizing these needs and developing a work schedule that will be published for all Association members. If you want to join the committee that is working on infrastructure and repairs, you can sign up at the table. The new board will be prioritizing these needs and developing a work schedule that will be published for all Association members. If you want to join the committee that is working on infrastructure and repairs, you can sign up at the table.

Priorities based on Association Identified Issues Surveys Communication – must go both ways Active committees

Committee Sign Up Governance: Review of Master Deed, Bylaws, Policies, etc. Governance: Review of Master Deed, Bylaws, Policies, etc. Infrastructure and Repairs: Developing and publishing a schedule of repairs and ongoing maintenance Infrastructure and Repairs: Developing and publishing a schedule of repairs and ongoing maintenance Amenities: Clubhouse, Pool, Tennis Courts Amenities: Clubhouse, Pool, Tennis Courts Landscaping and Grounds Landscaping and Grounds Finance and Internal Review: Budget Development, review of income, expenditures and account balances Finance and Internal Review: Budget Development, review of income, expenditures and account balances Community Assistance: Continuing follow-up after the flood with community members who may need ongoing support Community Assistance: Continuing follow-up after the flood with community members who may need ongoing support

Monthly Association Fees

Special Assessment

Service s

Clubhouse

Fences, gates and block walls

Windows and Doors

Liability Insurance

Services

Meter Base Replacement The board has determined that this was handled incorrectly – we will be gathering information from those of you who paid out of pocket for this.

Master Deed and Bylaws

Costs incurred by Homeowners The HOA will be collecting additional information and referring this to the finance committee for review and a decision about how to address this.

Treasurer’s Report

Key Budget Decisions Income Operate within the income we have Operate within the income we have We do not plan to take out a loan (at least at present) We do not plan to take out a loan (at least at present) $180 Standard HOA fees – continue to send to Sentry $180 Standard HOA fees – continue to send to Sentry $252 per household Flood Rebuilding Fund Fee ($21 per month) for 2011 – mailing address for payment forthcoming $252 per household Flood Rebuilding Fund Fee ($21 per month) for 2011 – mailing address for payment forthcoming Can pay this up front (encouraged) Can pay this up front (encouraged)

Key Budget Decisions Expenses Budget will bring fences and gates into acceptable condition, but will not replace Budget will bring fences and gates into acceptable condition, but will not replace We are working on a plan for replacement that will be a shared cost plan with homeowners We are working on a plan for replacement that will be a shared cost plan with homeowners Budget will replace rest rooms only at the clubhouse/pool area Budget will replace rest rooms only at the clubhouse/pool area Cost for reimbursement of meter base replacement is also included Cost for reimbursement of meter base replacement is also included

Important to understand: The budget we have will not take care of all of our maintenance needs at once. We will have to prioritize and take these on as we have funds available.

Casualty Related Expenses Internal Audit Internal Audit Committee will be appointed to conduct the study Committee will be appointed to conduct the study Review will include vendor requirements documents, details of services provided, copies of invoices and payments, processes for approval Review will include vendor requirements documents, details of services provided, copies of invoices and payments, processes for approval

Election of Officers Nominees Brenda Duck Brenda Duck Deana Claiborne Deana Claiborne Ray Talley Ray Talley Nominations from the Floor Nominations from the Floor

Discussion

ADJOURN