School Year Calendar This Excel spreadsheet produces a 14-month calendar through the school year, with minimal initial user input. Keeping a count of student days is automatic; just enter a starting date and the number of student days – that’s it!! Holidays are easily designated and student days are automatically adjusted. This tool makes easy work of the development of a school year calendar and is especially useful for negotiations. The calendar is set to print on 3 pages of standard 8 1/2 x 11 paper in landscape orientation – any smaller will produce results with very small text that is difficult to read. A beginning understanding of Excel is recommended for use. Click to proceed View this in “Slide Show” mode for the proper display of animations.

School Year Calendar Works through school year If you need it beyond this date, don’t call me – I’ll be Month calendar produced automatically Tracks 4 separate schedules at once Counts total school days Counts by day of week Tracks holidays and non-student days Easter automatically placed Leap Year automatically placed Click to proceed

Each of the 14 months appears as a typical calendar, but a closer look reveals the hidden structure with the formulas Click to proceed

Let’s take a closer look at an individual calendar day Click to proceed

Each Calendar day is composed of 16 Excel Spreadsheet Cells. The formulas in this spreadsheet are NOT protected so you can see all calculations. The danger in this is that if you accidentally erase a formula, the calendar will not work properly. The advantage is that you can learn how this spreadsheet works and improve it for the future. Just be careful. Any cells that do not contain formulas are open for any text, numbers or formulas you wish to enter. CAUTION!! Date – Do not change!! Open for entry An entry in any of the 4 cells in this row will set the day not to be counted as a student day There are formulas in the 8 cells of these two rows – DO NOT CHANGE!! Click to proceed

Step 1: Fill in Beginning Year 2013 Step 2: Fill in number of Student Days in school year Section “A” is one of 4 Calendars you can create Step 3: Fill in the full name of the beginning month of the student school year Step 4: Fill in the beginning date of the student school year 180August27 Click to proceed

Day 1 of Calendar “A” begins on August 27th Click to proceed Student day count

You can add up to 4 different schedules Here a second schedule is added beginning on August 28th Click to proceed

A second Section “B” Calendar that starts on August 28 th would appear like this Click to proceed

Holidays and Non-Student Days are set by placing a character in the cell directly above the calendar section designation Click to proceed

Holidays and Non-Student Days are set by placing a character in the cell directly above the calendar section designation Watch the day count change when the letter “H” is placed directly above the section A calendar designation (any character can be placed in this location – “H” is used here for “Holiday” Click to proceed

Holidays and Non-Student Days are set by placing a character in the cell directly above the calendar section designation H Click to proceed

Below each month the students days are listed by: The Month The Day CountSubtotal for The Year Click to proceed

The total Day Count for the year is listed at the top center of the spreadsheet Click to end