1 Outlook Lesson 2 Calendar Microsoft Office 2010 Introductory Pasewark & Pasewark

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 222 Objectives View Calendar. Schedule and change appointments. Schedule, change, and delete events. Schedule a meeting and respond to a meeting request. Customize the Calendar. Print a calendar.

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 333 Vocabulary appointment Date Navigator event meeting resources task

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory Introducing Calendar Outlook Calendar is designed to help you stay organized. – An appointment is an activity that involves only you at a set date and time. – A meeting has a scheduled date and time, but includes other people and a place. – An event can last over the course of one or more days. – A task involves only you and appears in the Tasks area. 444

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory Introducing Calendar (continued) The Calendar allows you to enter your appointments, meetings, events, and tasks. You can view the Calendar in various time periods or by type of action. Use the Date Navigator, the monthly Calendar at the top of the Navigation Pane, to change dates by clicking the date you want to view. 555

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory Introducing Calendar (continued) Viewing the Calendar 6

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 777 Scheduling an Appointment To add an appointment, select a day, and then on the Home tab, then click New Appointment to open the window below. New Appointment window

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 888 Changing an Appointment To change appointment times, view the appointment in Week or Day view, click the top or bottom border and drag to a new time. To move an appointment to an entirely new time, drag it to a new time or day. You can also edit or delete the appointment.

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 99 Scheduling an Event An event is an activity that usually lasts an entire day or more, and appears as a banner message at the top of the day(s) affected. Use the Date Navigator to create the event. If an event repeats at the same time, you can change it to a recurring event. To edit an event, double-click the event in the Calendar. 9

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory Scheduling an Event (continued) Event window 10

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 11 Scheduling a Meeting and Responding to a Meeting Request A meeting is an appointment to which you invite people and schedule resources. Resources are rooms, materials, and/or equipment needed for a meeting. Attendees can accept, accept tentatively, decline the invitation, and propose a new time. 11

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory Scheduling a Meeting and Responding to a Meeting Request (continued) New Meeting window 12

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 13 Customizing the Calendar You can modify many settings in the Calendar to adjust its appearance and how it displays time. In the Outlook Options dialog box choose the Calendar tab to adjust settings such as time, reminders, holidays, display colors and font, scheduling preferences. 13

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory Customizing the Calendar (continued) Calendar options in the Outlook Options dialog box 14

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 15 Customizing the Calendar (continued) Outlook provides several options for printing your Calendar, such as: – Daily – Weekly Agenda – Weekly Calendar – Monthly Once you’ve selected a style, click the Print Options button to open the Print dialog box. 15

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 16 Summary In this lesson, you learned: The Calendar is used to schedule appointments, events, meetings, and tasks. You can view the Calendar in daily, weekly, or monthly format. If you use the Reminder option, Outlook notifies you before each activity. Using Calendar, you can schedule a meeting and invite other people to the meeting. You can also use Calendar to respond to meeting requests. 16

Outlook Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 17 Summary (continued) The Appointment Recurrence dialog box makes it easy to schedule events that occur annually. You can customize the Calendar by altering days, time, and color. You can print the Calendar information in a variety of styles. 17