Shipping Bill Demo 1.Role of Unit Maker/CHA user 1.Preparation of a Shipping BillPreparation of a Shipping Bill 2.Submission of Shipping Bill to Unit ApproverSubmission of Shipping Bill to Unit Approver 3.Printing of Physical Copy of Shipping BillPrinting of Physical Copy of Shipping Bill 4.Printing of Physical Copy of GR FormPrinting of Physical Copy of GR Form 2. Role of Unit Approver 1.Verification of Shipping BillVerification of Shipping Bill 2.Submission of Shipping Bill to customsSubmission of Shipping Bill to customs 3.Shipment SuccessShipment Success 4.Payment of Shipping BillPayment of Shipping Bill 5.Handling Query raised by DC CustomsHandling Query raised by DC Customs 3. Role of DC Customs Officials 1.Assessment of Shipping BillAssessment of Shipping Bill

Preparation of Shipping Bill by Unit Maker/CHA user

Click on “Shipping Bill Form” Click on “Search Picker” to search for the Customs House Code Select Type of Exporter from drop down User has to fill Consignee Details Preparation of Shipping Bill by Unit Maker/CHA

Tick if no Foreign Exchange involved Click on Save after entering the details Continuation of ‘General Details ‘Tab Preparation of Shipping Bill by Unit Maker/CHA

On saving the Shipping Bill, a Unique Request id is generated The shipment details are to be entered in this tab Mode of transport has to be selected Preparation of Shipping Bill by Unit Maker/CHA

If Mode of Transport is Air, Airway Bill details to be entered Preparation of Shipping Bill by Unit Maker/CHA Click on Save button after entering the details

If Mode of Transport is Sea/Land. enter Bill of Lading Details Preparation of Shipping Bill by Unit Maker/CHA

The Invoice Details have to be entered in this section Click on ‘Add’ button to add Invoice details If ‘No’, Buyer details has to be entered. Else, the buyer details will be auto populated To adjust the net realizable value Preparation of Shipping Bill by Unit Maker/CHA

The Applicable Charges details have to be entered The Charges can be specified either in terms of rates (%) or Amounts. On selection of Currency, Exchange rates shall be auto populated Continuation of ‘ Invoice Details’ Tab Preparation of Shipping Bill by Unit Maker/CHA Click on Save after entering the details

Continuation of ‘ Invoice Details’ Tab The Invoice which is saved will be displayed here. Multiple Invoices can be added by clicking on ‘Add’ button By Clicking on Delete button the selected invoice can be deleted Preparation of Shipping Bill by Unit Maker/CHA

After adding Invoice, click here for uploading the file containing the item details The item details corresponding to the invoice can also be uploaded from excel sheet. The format in which the excel sheet to be prepared is provided in the website The user may also upload the invoice / packing list in excel format from here Preparation of Shipping Bill by Unit Maker/CHA

The Item Details have to be added in this section The list of invoices (added through ‘Invoice Details’ tab) is displayed here. The user has to select the invoice to add items in it The user has to select an Invoice by ticking here Multiple Items can be added by clicking on ‘Add’ button Preparation of Shipping Bill by Unit Maker/CHA

The user can search for RITC/ITCHS code by clicking here As a user clicks on the search icon besides RITC/ITCHS Code field, the search section opens Continuation of ‘Item Details ‘ Tab Preparation of Shipping Bill by Unit Maker/CHA

As User clicks on search button, all item codes starting with those 4 digits are displayed here User can select a RITC No. by clicking here The user can close the Search Section by clicking here User can view the description of any item code & then select appropriate RITC No. User has to enter the first 4 digits of a RITC No. & click here to search for the RITC No

Select if applicable Tick if applicable Multiple CESS details can be added by using ‘Add’ button Tick if applicable Multiple Job Work Details can be added by using Add button Continuation of ‘Item Details ‘ Tab Click on Save Preparation of Shipping Bill by Unit Maker/CHA

Tick if applicable Multiple License details can be added by using Add button Tick if applicable Click on Save Continuation of ‘Item Details ‘ Tab Click on Save Preparation of Shipping Bill by Unit Maker/CHA

Multiple Items can be added by clicking on ‘Add’ button The Item which is saved will be displayed here. Continuation of ‘Item Details ‘ Tab By Clicking on Delete button the selected item can be deleted. Preparation of Shipping Bill by Unit Maker/CHA

The Item which is saved will be displayed here. The Item which are added will be displayed here. Preparation of Shipping Bill by Unit Maker/CHA

The Item which is saved will be displayed here. If there are many items in a shipping Bill, user can choose to consolidate items based on RITC No & Unit of Measurement for the purpose of printing the Shipping Bill. This facility has been provided so that the shipping bill print out can be generated in lesser no. of pages. The user can consolidate items by clicking on Consolidate Items checkbox Preparation of Shipping Bill by Unit Maker/CHA

If user ticks as “Consolidate”, Based on RITC & Unit Of Measurement, the Items will be consolidated by the system & displayed in this page The user will have to enter the Item Description for consolidated Item which will be printed on Shipping Bill After entering the Item Description click on save button Preparation of Shipping Bill by Unit Maker/CHA

After saving the details click on proceed button to go to confirmation screen Preparation of Shipping Bill by Unit Maker/CHA

Submission of Shipping Bill by Unit Maker/CHA User to Unit Approver

click here to submit the Shipping Bill to Unit Approver Submission of Shipping Bill by Unit Maker/CHA to Unit Approver After preparing the Shipping Bill & checking the calculations, the Unit Maker /CHA user may submit the Shipping Bill to Unit Approver

Submission of Shipping Bill by Unit Maker/CHA to Unit Approver After clicking on ‘Submit’ button, Confirmation screen appears

Continuation of Confirmation screen The contents of the entire Shipping Bill is displayed to help the user to confirm submission Click here to submit the Shipping Bill to ‘Unit Approver User’ Submission of Shipping Bill by Unit Maker/CHA to Unit Approver User can click on Back button if he wants to change the item description

User can click on Request Id to view contents of Shipping Bill If Unit Maker/CHA User prepares a Shipping Bill but does not submit, the Shipping Bill will remain in his Inbox Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

Submission of Shipping Bill by Unit Approver to DC Customs

This is Unit Approvers Inbox Click here to open the request As a Unit Maker or CHA user submits the Shipping Bill, it comes to Unit Approver’s Inbox Submission of Shipping Bill by Unit Approver to Customs

This is Unit Approvers Inbox Click here to open the request As a Unit Maker or CHA user submits the Shipping Bill, it comes to Unit Approver’s Inbox Submission of Shipping Bill by Unit Approver to Customs

Unit Approver can view and edit the entire Shipping Bill Submission of Shipping Bill by Unit Approver to Customs

Unit Approver may 1. Cancel the Shipping Bill or 2. Send back the Shipping Bill to user who has prepared it or 3. Submit the Shipping Bill to DC Customs These are the Action options available to Unit Approver After selecting “Request Status”, click on Submit Submission of Shipping Bill by Unit Approver to Customs Continuation of ‘General Details’ Tab

After clicking on Submit button, Confirmation Screen appears Click here to submit the Shipping Bill to DC Customs Submission of Shipping Bill by Unit Approver to Customs

Payment of Shipping Bill by Unit Approver

Shipping Bill

Printing of Shipping Bill for submission to DC Customs

To print, search for the Shipping Bill through ’Search Request’ link & Open the Shipping Bill by clicking on Request id Print of Shipping Bill can be obtained by Unit maker or CHA user or Unit Approver Printing of Shipping Bill Upon successful submission of a form by the Unit Approver for the first time, a Shipping bill No. & Date is generated.

Click here to print the Shipping Bill Printing of Shipping Bill

Select ‘1’ to print Trial Copy Select ‘3’ to print 3 copies Select ‘5’ to print 5 copies for submission to DC Customs Printing of Shipping Bill

This is the original copy of the Shipping Bill for submission to customs. The duplicate, triplicate copies are also generated in this same page. User can view the same by scrolling This is SB No. generated by the system after submission of Shipping Bill to Customs Printing of Shipping Bill

Printing of GR Form for submission to DC Customs

To print, search for the Shipping Bill through ’Search Request’ link & Open the Shipping Bill by clicking on Request id Print of GR Form can be obtained by Unit maker or CHA user or Unit Approver Printing of GR Form

Click here to print the GR Form Printing of GR Form

This is the original copy of the GR Form for submission to customs.

Assessment of Shipping Bill by DC Customs As Unit Approver submits the Shipping Bill online, DC Customs will be able to view it The DC Customs officials shall assess the Shipping Bill only after receipt of the physical copies of the Shipping Bill (print obtained from SEZ Online System) along with the supporting documents Assessing Officer will assess & update the status of Shipping Bill in SEZ Online System & also affix his signature & stamp on physical copies of the Shipping Bill. Let Export would be granted by either the Customs Assessor or the Authorized Officer

Shipment Success As DC Customs grants ‘Let Export’, the Shipping bill will come back to the inbox of the Unit Approver in SEZ Online system The unit Approver has to enter the EGM Details of the export & update the status of the Shipping Bill as “Shipment Success” and submit the request The Shipping Bill then, moves to DC Customs for issuance of Proof of Export.

This is Unit Approvers Inbox Click here to open the request The status of the request will be ‘Let Export’ Shipment Success

Enter mandatory EGM Details After entering mandatory EGM Details click on save button to save the details Shipment Success

Select status as Shipment Success and submit the request Shipment Success

Handling Query raised by DC Customs If the Customs Assessing Officer finds a discrepancy or needs a clarification with respect to the Shipping Bill, he may raise a ‘Query’ If Customs Assessing Officer raises a query, the Shipping Bill will go back to Unit Approver The Unit Approver can view the Shipping Bill from his Inbox & reply to the ‘Query’. The unit will also be able to edit the Shipping Bill Unit Approver Customs Assessor 1.Submit 2.Raise Query 3.Query Response

This is Unit Approvers Inbox Click here to open the request The status of the request will be ‘Raise Query’ If DC Customs raises a query, the request will come to unit Approver’s Inbox Handling Query raised by DC Customs

This is the Remarks entered by the DC Customs giving details of the Query After opening the request, Click here (Remarks history Link) to view the Query raised by the Customs Official Handling Query raised by DC Customs

Unit Approver may 1.Forward the Query to user who had prepared the Shipping Bill or 2.Reply to the Query himself Handling Query raised by DC Customs

If Unit approver selects ‘Request Status’ as ‘Query Response’, External Remarks column is displayed After entering External Remarks, as user clicks on submit, the Shipping Bill goes back to DC Customs The Unit approver can reply to the Query by entering remarks in ‘External Remarks’ Column. The details entered here can be viewed by Customs Assessor Handling Query raised by DC Customs