Contract Liaison Meet & Greet TRAINING Office of Contract Administration Presented: Thursday, February 02, 2012

CONTRACT ADMINISTRATION Office of

Meet the Staff Lane Nestman – Director Delegated signature authority for exempt purchasing contracts Christine East – Contract Administrator Works directly with departments and BSC Patrice Victor – Contract Administrator Works directly with departments and OGC Mary Mays – Administrative Assistant

Agenda 1.Office of Contract Administration (OCA) 2.Contract Liaison roles and responsibilities 3.Contract Liaisons delegated 4.What has changed 5.Delegated Signature Authority 6.Questions/Suggestions 7.Contact Information

Office of Contract Administration Facilitates business contract processing. Routes business contracts. Works with department Contract Liaisons to execute contracts. Ensures business contracts are executed by the appropriate personnel.

Contract Routing All business contracts should be routed through the Office of Contract Administration.

CONTRACT LIAISON Department

Contract Liaison Reviews contract, negotiates contract if necessary and works with BSC to ensure procurement guidelines have been met (if procurement contract). Completes Routing Slip and obtains necessary department approvals. Forwards contract to appropriate office for review, routing and approval.

Contract Liaison Ensures compliance with terms of contract by Department and Contracting Organization. Ensures the contract meets the department’s needs. Maintains records for departmental contracts and agreements. REMINDERS

Contract Liaison Each department having cause to enter into business contracts or agreements must select a Contract Liaison. Liaison is delegated by a department head/chair. Selected person is knowledgeable about department contracts. OCA will work closely with Contract Liaisons through each stage of contract administration.

 Business Service Center (BSC)  Office of General Counsel (OGC) What has changed? It’s a New Day!

Changes OCA works directly with the BSC Purchasing. All contract documents must be electronically attached to your requisition. OCA will work closely with Liaisons on business contracts for mutual understanding and cooperation. OCA works directly with Office of General Counsel to acquire legal review approval on contracts (when applicable). It’s a New Day BSC Liaisons OGC

DELEGATED SIGNATURE AUTHORITY Reminder

Delegated Authority Do not sign a Contract unless you have signature authority. Why?

Delegated Authority It is a violation of fiscal policy and you could be personally liable for the terms of the Contract.

QUESTIONS / SUGGESTIONS?

Suggestions for Training OCA will provide Procurement Contract training on: February 20, 2012 March 8, 2012 Please your items of interest/topics for training to HSC Contract Administration.

CONTACT US Office of Contract Administration UNT Health Science Center 3500 Camp Bowie Blvd. Fort Worth, TX Telephone: (817)

Other Contact Information Office of General Counsel (940) BSC Purchasing Department Website: Phone Toll Free Fax

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