Basic Printing using Word. 3 Components required for printing Computer Computer Printer Printer Paper Paper.

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Presentation transcript:

Basic Printing using Word

3 Components required for printing Computer Computer Printer Printer Paper Paper

Checklist Plugged and Connected Ink Cartridges / Toner Printer is online or Selected Paper

Print Preview  Print Preview on the file menu Or Or Print Preview Icon on the Standard Tool Bar. Print Preview Icon on the Standard Tool Bar.  Use this feature to confirm/make changes before printing.  Print feature is available on this tool.

A. Click to adjust the paper size you'll print on, margins, and page orientation of the Web page. B. Click to display specific Web pages. C. Click to get a closer look (zoom in) or a bird's- eye view (zoom out) of the Web page. D. Click the down arrow, and zoom in or out by a fixed percentage. E. Click to get more information about Print Preview. After you’re done, click the close print preview button to return to your document.

Print a Whole Document 1. Use Print Icon on standard tool bar Or On File Menu, Click Print command for Print Dialog Box. On File Menu, Click Print command for Print Dialog Box. 2. Click OK button.

Microsoft word Microsoft word – Print Microsoft PowerPoint – Print

Quick Printing  Choose Print Icon the office button menu. the office button menu. Quick print from  This is done to avoid the use of print dialog box.

Choosing a Printer If you have more than one printer attached to your computer, then do the following If you have more than one printer attached to your computer, then do the following  Open the print dialog box from the menu bar.  Select a printer from the name drop-down list  Click OK /Apply button.

Printing Part of A Document A. Specific Page B. Range of Pages C. A block of Text / Graphics

Specific Page 1. Insertion pointer on the specific page. 2. Open Print dialog box. 3. Select the current page option in the print range part of the box. 4. Click OK.

Range of Pages 1. Open Print Dialog Box. 2. Click pages button in the page range area. 3. Type the page numbers or a range of page numbers. 4. Click OK. Choose Odd or even pages from the Print what list.

Printing a block of text / graphics 1. Select the block of text you want to print. 2. Open print dialog box. 3. Click the selection button. ( The selection button is available only when a block of text is selected.) ( The selection button is available only when a block of text is selected.) 4. Click OK button.

Printing Multiple Copies 1. Open print dialog box. 2. Enter the number of copies in the number of copies specification box. 3. Click OK button. Collating – Prints each copy of the document one after the other.

Canceling a print job 1. Double click the printer icon by the current time on the task bar. 2. Click the name of the word document job on the list. 3. Choose document Cancel. 4. Click Yes/OK button. 5. Close printer window.

Duplex Printing Automatic duplex printing Automatic duplex printing Manual duplex printing – Manual duplex printing – Print on one side, then flip the paper to print on the other side. Print on one side, then flip the paper to print on the other side.

General Printing Problems Blank Page - Backspace button Blank Page - Backspace button Graphics - Options Tools Print tab Graphics - Options Tools Print tab Clear draft output box & Check the drawing objects option. Clear draft output box & Check the drawing objects option.

Enjoy Printing