© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Cryoserver Robin Bingeman

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Why Archive s…? Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, … is evidence with Evidential Weight For example, s may need to be retained for up to 6 years and beyond (two examples from the Limitation Act 1980): –Legal action for simple contracts can begin up to 6 years after performance –Personnel and training records to be retained for 6 years after employment ceases Privacy Legislation – (FMA 99, IRS, Data Protection 1998, Human Rights Act 1998 etc…) Legal retention requirements

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Why Archive s…? Mail stores are reaching capacity Mail server is performing slower Problems finding old s Back-up is taking many hours, in some cases 18+ hrs Eliminate the need for mail box quotas and PST files Backup tapes: –Very time consuming – one at a time –Recreate the whole environment –Discrete time periods at a time –Searching and retrieval - slow –Audited? –Complete record? / Altered in any way? IT Benefits

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Why Archive s…? Improve Employee Efficiency Employees can find any Deter the misuse of corporate Easy sharing of client / ex-employee information Discourage sending unnecessary ‘gossipy’ s HR Benefits Ease internal investigations Granular access, audited / unaudited Ability to share findings Complies with Data Protection Act

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Pharmaceutical Company Tough Regulatory environment –US Food & Drugs Administration –UK Medicines and Healthcare products Regulatory Agency Team Leader (wrongly) accused of sending abusive s –Employee deleted ‘offending’ from Exchange –Cryoserver interrogated and retrieved original mail in seconds Key Cryoserver Functionality 1.“From an IT point of view it’s almost zero management.” 2.“Just on recovery I now save myself a whole day a month.”

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Law Firm Recent dispute between partner and client, each refuting the others claims –Partner checked Cryoserver and found client to be right –Partner apologised Alternative could have been lost client, added cost of dispute or negligence claim (particularly if the other side had Cryoserver!) Key Cryoserver Functionality 1.Discreet & quiet rapid search to resolve dispute by Senior Management 2.Data receives full Evidential Weight – “What came out is what went in!”

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Recruitment Company Managing Director is at a loss as to why his company is losing prime candidates and positions Trusted staff stealing candidate and client details ing information externally - deleting items from database and system Then leaving and setting up own business Key Cryoserver Functionality: 1.Permanent record of all 2.Search within attachments defeating Bcc or ‘mistyped’ attachment names 3.Opportunity for retrospective analysis of historical data from varying platforms

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Problem and Cost Factors Mail stores are reaching capacity Mail server is performing slower Problem / cost - historic data No practical mechanism of retrieval Back-up is taking many hours, in some cases 18+ hrs Backup tapes: –Very time consuming – one at a time –Recreate the whole environment –Discrete time periods at a time –Searching and retrieval - slow –Who is involved? –Audited? –Complete record? –Altered in any way?

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Cryoserver Appliance Software Managed Service ‘Cloud’

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Simple In-House Appliance

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Outlook Integration

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Mailbox Size Reduction - Clientless

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Daily Reports

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information iPad / iPhone Interface

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© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Summary Uses & Benefits 1)Speedy Dispute Resolution (Internal and External) –Mediation and risk reduction –Increased privacy and confidentiality for employees during investigations 2)Long term document retention (10, 20, 30… 100 years into future) –Independence from mail system 3)Customer satisfaction –Respond (quickly) based on facts not conjecture –Identify vexatious customers 4)Powerful deterrent against misuse of electronic communications 5)Fraud detection –Post-event analysis of the Cryoserver repository

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information 6)High Evidential Weight –Practical tool for legal discovery –Easy fulfilment of subject access and regulatory requests 7)Day to day End User productivity savings –Searching one’s own historic s and attachments 8)IT Savings –Reduced data storage costs –Reduced cost and effort: No more resurrecting and searching backup tapes End user requests dealt with by end users 9)Good corporate governance & compliance –Brand and reputation protection –Formal, audited procedures Summary Uses & Benefits

© Copyright Forensic & Compliance Systems Limited Forensic Archiving and Compliance Retention, access and protection for critical business information Thank you