CIS-100 Chapter 5—Format Styles and Lists

Formatting Text and Applying Styles You can quickly change how a document looks. Emphasize text with bold, italic, or underlined formatting; create lists; and use style, a tool that helps you format a document.

Adding Emphasis Select the text you want to add emphasis to, and then on the Ribbon, on the Home tab, in the Font group, choose how to format the text. For example, click Bold (you can do the same thing by pressing CTRL+B). This kind of formatting is especially handy when you want to change the format of just a few characters or words in the body of a document.

Adding Styles To add a style, select the text you want to change. Then, on the Ribbon, on the Home tab, in the Styles group, place the pointer over a style. You can see how a style will look in your document just by pointing to it, without having to click it. If you don't see the style that you want, click the More button to expand the Quick Styles gallery. When you see a style that suits you, click it.

Making a List Select the text you want to make into a list. Then, on the Home tab, in the Paragraph group, click either Bullets or Numbering. Word can also automatically create lists as you type.

Adding or Removing Space To change the line spacing for an entire document, you need to select all the text in the document by pressing CTRL+A. To change line spacing for a single paragraph, you can just place the insertion point inside the text; you don't have to select the text. Then, on the Home tab, in the Paragraph group, click Line Spacing. A check mark in the list tells you what the current line spacing is. Click the new line spacing you want.

Applying a Style If you apply different colors and fonts to a Quick Style set, you can reuse your changes again and again by saving them as your own Quick Style set. And if you’d like to make a Quick Style set the style for all your new documents, you can do that too.

Simple Lists Lists are one of those things that you use every day but rarely think about. Probably, you only bother to worry about lists when something goes wrong. Ever tried pasting one list into another? Or tried changing the indentation? That's when things start to get a little more complicated.

Creating Lists as you Type There's more than one way to start a list, but one of the most popular is where you automatically create lists as you type. If you need a bulleted list, just type an asterisk (*) followed by a space. The asterisk turns into a bullet and your list is started. When you've finished typing the first item in your list, press ENTER and a new bullet will appear on the next line. To automatically create numbered lists, type the number one and a period (1.), followed by a space. This is new for Word 2007; in previous versions you had to press ENTER before the list started.

Stopping Lists The easiest way to stop creating a list is to press ENTER twice. Every time you press ENTER at the end of the list you get a new bullet or number, but if you press ENTER again, the last bullet or number disappears and you're ready to start a new paragraph on a new line.

Changing Lists Got the wrong type of list? Started with bullets but now think numbers would be better, or vice versa? Don't worry, it's easy to switch from one to the other. Just click somewhere in your list and then click the Bullets or Numbering button on the Ribbon.

Changing the Apperance of Lists If you have a bulleted list that uses the same dull, boring black circles, there's good news: You can change the bullet design to one of many different built-in designs. Simply click the arrow next to the Bullets button to see the Bullet Library.

Formatting a List 1. Click the list numbers. 2. Change the format. 3. The new look for the list numbers.

Working with paragraphs in Lists Suppose you're creating a numbered or bulleted list and you need some of the list items to include subparagraphs (paragraphs that are not numbered or bulleted), as shown in the picture. There are several ways to deal with this scenario; the method you use depends on the state of your document and personal preference.

Pasting Lists If you paste a list into or at the end of an existing list, Word automatically joins the lists together and the numbering for the two lists is combined. You can change this by clicking the Paste Options button that appears just after the pasted text, and then choosing Paste List Without Merging.

Multilevel Lists

List Levels

Indentation Some default lists in Word do not have different indentation for the different levels.

The List Library As with single-level lists, you can choose what list design you want to use. But there's an extra feature with multilevel lists: You can choose to design each level independently, exactly as you did with the single-layer lists, or you can do it all in one go.