Report Writing: Types of Reports Thursday, May 23, 2013.

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Presentation transcript:

Report Writing: Types of Reports Thursday, May 23, 2013

Ice Breaking: Reporting  What did you do last week?  Tell us one interesting thing you did last week or one interesting thing that happened to you last week.  Write it down in 5 sentences.

Learning Scope  Purposes of Reports  Functions of Reports  Types of Reports  Outlines of Reports

Purposes of Reports  Different Purposes of Report Writing in the workplace Propose ideas Inform Progress Propose Solutions … many more

Functions of a Report  A report can function as the following tools Decision making Evaluation Investigation Problem solving

Points to Remember  No matter what purpose or function our report is, we want our report to LOOK GOOD for the readers. 1. Well-prepared : Valid and sufficient data 2. Well-written/presented: comprehensible, Attractive, Easy to read, and easy to understand 3. Highly relevant: Geared to the needs, interests, and objectives

Questions?

Types of Reports Standard/Basic Reports  Provide information for a particular need, issue or situation Comprehensive Reports  Provide analysis or evaluation of an issue

Standard/Basic Reports 1. Event-based : business trip, conference 2. Time-based Weekly, monthly, quarterly, annual reports 3. Issue-based : Finance, Marketing, Field reports

Questions?

Comprehensive Reports Investigative Reports  Feasibility studies  Research Reports  Case Studies  Experiment Reports  Observation Reports Evaluation Reports  People  Product  Issue  Project

Questions?

Report outline

Basic Reports Executive Summary 1 Background 2 Key Points 3 Conclusion 4

Comprehensive Reports Executive Summary 1 Background 2 Details: issues, methods/approach, procedures, results/findings, solutions 3 Conclusion 4 Attachments 5

Language issues in Report Writing  Information : Prioritizing, Classifying, Organizing  Choice of Words: Accuracy, Relevance, Degree of formality (language register)  Grammar : Connectors, complex sentences, run-on sentences, etc.  Cultural Issues

Summary  Purposes of Reports  Functions of Reports  Types of Reports  Outlines of Reports

Questions?

References  Different Types of Reports: Different Types of Reports:  Writing Reports: dyguides%5Cpdf/7Reports.pdf Writing Reports: dyguides%5Cpdf/7Reports.pdf